USPS Process Guide –
Chapter 8: Payroll Processing –
HSCU1 – Processing Edit, Trial and Final Payroll

AGENCY (Key)

PAGE NO (Key)

0	Monthly payroll
1	Semimonthly payroll

CTL PY1 (Required)

70	Semimonthly
90	Monthly

DED PAY PERIOD (Required)

1	First pay period (first semimonthly and monthly)
2	Second pay period (second semimonthly)

RUN TYPE (Required)

ER	Edit regular payroll
TR	Trial regular payroll
FR	Final regular payroll
ES	Edit supplemental payroll
TS	Trial supplemental payroll
FS	Final supplemental payroll
EA	Edit automatic supplemental payroll
TA	Trial automatic supplemental payroll
FA	Final automatic supplemental payroll
EN	Edit new hire supplemental payroll
TN	Trial new hire supplemental payroll
FN	Final new hire supplemental payroll

Note: A trial payroll checks USAS for funding. An edit payroll creates the same reports as a trial payroll, but it does not check USAS for funding. A final payroll processes through USAS.

PERIOD BEG DT (Required)

Enter the pay period begin date. This date should be the 1st or the 16th of the month.

PERIOD END DT (Required)

Enter the pay period end date. This date should be the 15th or the last day of the month.

WARRANT DATE (Required)

Enter the warrant date for the payroll. If this field is left blank, this field defaults to the warrant date from HO3U1 (Pay Period Information) for regular payrolls if the payroll is processed prior to the period end date. On supplemental payrolls, the warrant date must be greater than the period end date. If processing after the period end date, entering the warrant date is required and this date must be later than the current system date.

DOCUMENT NUMBER (Display)

USPS assigns the first five characters of the document number to each payroll. These numbers populate this field when the screen is processed. The last three characters are user-defined and are entered in the AGY DEFN field.

Position 1 of the document number is always 8. The numbers in each of the remaining positions reflect the following information:

Position 2	Last digit of the calendar year
Positions 3, 4	Pay period month (two digits)
Position 5	Run type 1 Trial semimonthly 2 Final semimonthly 3 Trial monthly 4 Final monthly 5 Trial supplemental 6 Final supplemental
Positions 6, 7, 8	Agency-defined as specified below

AGY DEFN (Required)

Enter the user-defined, alphanumeric value to uniquely identify the document number. (For example, FR1 = first final regular, RT2 = second regular trial, SF1 = first supplemental final.)

USAS EFFECT DATE (Display)

System assigns the date payroll posts to USAS.

TAX DEP DT (Display)

A system-generated tax deposit date which is one working day after the warrant date.

DI (Display)

Displays a value that controls the operation of the DED-NO field.

Blank field	Normal deduction processing
I	Withhold only the deductions specified in the 010203 portion of this field
E	Withhold all normal deductions except those specified in the 010203 portion of this field
1	Stop all deductions for this payroll

DED NO (Display)

Note: This field may only be updated by request through a Letter of Authorization (LOA).

Displays specific deductions to include/exclude for a pay period. The field contains four parts:

S	Deduction include/exclude switch 0 Normal deduction processing 1 Withhold only the deductions specified 2 Withhold all normal deductions except those specified
01	The first deduction to include/exclude
02	The second deduction to include/exclude
03	The third deduction to include/exclude

You may enter up to three deduction numbers. Examples:

• 1052500 would include deductions 05 and 25 but would exclude all others
• 2530000 would exclude deduction 53 but would process all other deductions

Note: This field affects all employees on the requested payroll.

A/D (Display)

Indicates the approval/disapproval of the electronic signature on HSCU3, once HSCU3 is updated. HSCU3 must be in approval status for final payroll to process. For agencies that do not require electronic approval, an N displays in this field. Approval is not required on HSCU3 for these agencies.

Note: Only pertains to final payrolls. Once a final payroll has been approved on HSCU3, additional changes or LOAs may not be allowed. If changes are required for this payroll: disapprove the payroll on HSCU3, enter the changes and then re-approve the payroll on HSCU3.

MESSAGE (Optional)

You may enter a message which prints on all earnings statements processed with the requested payroll.

Press Enter to process the transaction.

Note: An informational message displays on final payrolls indicating the payroll must be approved on HSCU3.

Note: To process semimonthly and monthly payrolls at the same time, enter 90 in the CTL PY1 field on the first page (page number 0) then enter a second HSCU1 page number 1, using 70 in the CTL PY1 field. The semimonthly and monthly payrolls must be the same type. Any combination of final, trial or edit can be used as long as both are regulars or both are supplementals. Supplemental payrolls include EA, EC, EN, ES, TA, TC, TN, TS, FA, FC, FN and FS.

Note: Final payrolls can only be set up with a payment date in the current payroll year. The current payroll year changes with the file split performed (in December) with calendar year end processing.

Note: September 1–30 and September 1–15 pay period payrolls cannot be finalized unless insurance rolls have been requested or are already processed for employees of that pay frequency.