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USPS Process Guide –
Chapter 8: Payroll Processing –
HRSUB – Balancing and Releasing Pay Transactions for a Single Batch Screen Release

Screen: HRSUB
Prerequisites: Entry on batch screen.
Key Fields: AGENCY, BATCH NO

Note: This screen is used for balancing and releasing batches for processing. Errors that appear on this screen and on Report 1004 (Transaction Balance) represent reconcilable differences between the calculated totals and the manually entered control totals on this screen. Batches must be released on this screen for the transactions to process on a payroll.

Step Action
1

Access HRSUB by agency number and the batch number you wish to balance and release.

– OR –

Enter GU and agency number only on the Command line and scroll through all batches.
2 Enter R in the SUBCOMMAND field.
3 Enter the following fields as required:
AGENCY (Key)
BATCH NO (Key)
HOLD SW (Required)
Blank field – Do not release batch
R Release batch for processing
CONTROL TOTAL A (Optional)
Indicates regular and special pay hours.
CONTROL TOTAL B (Optional)
Indicates overtime hours.
CONTROL TOTAL C (Optional)
Indicates regular pay/rate, deduction amounts, special pay rate/amounts.
CONTROL TOTAL D (Optional)

Indicates the overtime amount/rate. Control totals A, B, C and D relate to hours and amounts as specified on the batch screens (HUAU1, HUAU3, HUEU1, HUDU1, HUZU1, HUXU1, and HUEUD). The displayed CALCULATED TOTAL should reflect the totals entered on these batch screens. When a total is entered in the CONTROL TOTAL fields, it is compared to the CALCULATED TOTAL and if the totals do not balance, a message displays at the bottom of the screen.

Important: If no values are entered in the CONTROL TOTAL fields, the reports show the batches out of balance, but this does not prevent this payroll from processing.

CALCULATED (Display)
The system-calculated totals for the batch.
DIFFERENCE (Display)
Indicates the difference between the system-calculated and manual totals. All differences should be reconciled before the payroll is processed.
4 Press Enter to process the transaction.