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USPS Process Guide –
Chapter 8: Payroll Processing –
HNKRQ – Payroll Period End Request

Screen: HNKRQ
Prerequisites: Payroll month-end reports should only be requested if all processing for the current payroll period is complete. Payroll month-end clears can be requested with reports but will process the next business day. Payroll quarter-end reports and clears should be requested if all processing for the current payroll quarter has been completed.
Key Fields: AGENCY

If an agency uses USPS to process payroll, then the agency needs to run month-end reports and clears every month to close out the payroll period. Payroll month-end reports are always run first. Payroll clears must run on a night after reports have run. Each USPS agency has set up the HPRPT (Agency Report Profiles) screen to best suit its needs. The reports listed on HPRPT will have an X under the Month-End and Quarter-End columns if they are set to run when closing out a payroll period. Clearing out a payroll period resets all month-to-date fields in USPS to zero and initiates Report 74 (Period-End Clear Control Totals).

Important: Run reports/clears early in order to allow enough time to run trial payrolls and a final payroll before the payroll due date. New payroll deductions are not updated until the night of clears. A final payroll cannot be run until the night after clears have run.

Step Action
1 Access HNKRQ using the agency number.
2 Enter R in the SUBCOMMAND field.
3

Enter the following fields as required:

AGENCY (Key)
REQUEST PAYROLL/BENEFITS MONTH-END REPORTS (Required)
Enter Y.
REQUEST PAYROLL/BENEFITS MONTH-END CLEARS (Required)
Enter Y.
REQUEST QUARTER-END REPORTS AND CLEARS (Required)
Enter Y.
REQUESTED (Display)

The requested date is the day the request was made and will continue to display until the request is processed.

Note: If a request is made prior to the end of the pay period being closed, it will be held until the first working day following the end of the pay period. All requests happen during the USPS nightly cycle.
4 Press Enter to process the transaction.