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USPS Process Guide –
Chapter 8: Payroll Processing –
HNKBA – Disallowing Insurance Updates During Payroll Processing

Screen: HNKBA
Prerequisites: None
Key Fields: AGENCY

Note: The ALLOW INSURANCE UPDATES field was added to the HNKBA screen to allow agencies to hold insurance updates (either online entry to HMTU1 or daily changes from ERS) that are received as agencies are verifying a specific payroll. Agencies may choose to have the changes held until the payroll can be verified, approved, and paid.

Step Action
1 Access HNKBA.
2 Enter R in the SUBCOMMAND field.
3

Enter N in the ALLOW INSURANCE UPDATES-RPT---32/LAST PRCSD field to prevent all insurance changes from being applied to an employee’s active deductions for the month. Entry will be allowed online to HMTU1 but will not update the H0ZUC screen until after the payroll has successfully processed.

Note: The INSURANCE UPDATES-RPT---32/LASTPRCSD field will automatically clear when the agency successfully finals any type of payroll. Any ERS daily changes or online entry to HMTU1 will run through normal processing and update the H0ZUC screen for the appropriate month on the night following the night the payroll was finalized.

Note: If this feature is utilized, the agency will need to confirm all employee changes that were not updated during payroll processing and make any deduction adjustments and/or refunds on the next payroll.