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USPS Process Guide –
Chapter 8: Payroll Processing –
HN7U1 – Setting up PCA Overrides

Screen: HN7U1
Prerequisites: PCA/Index must exist in USAS.
Key Fields: AGENCY, PAGE NO, PCA/INDEX, EFFECTIVE DATE

Use this screen to create a PCA/INDEX (labor code) override for special payments. The labor codes affect the USAS General Ledger interface and are generally updated during fiscal year-end processing.

  GU    000                                                           ON HN7U1
                                                                            
                   --------PCA/INDEX OVERRIDE---------                   
                                                                             
   AGENCY    PAY NO    PCA/INDEX    EFFECTIVE DT    EXCEPTION    INACTIVE DATE
 __00000       0         _____        00/00/0000      _____       00/00/0000
 __00000       0         _____        00/00/0000      _____       00/00/0000
 __00000       0         _____        00/00/0000      _____       00/00/0000
 __00000       0         _____        00/00/0000      _____       00/00/0000
 __00000       0         _____        00/00/0000      _____       00/00/0000
 __00000       0         _____        00/00/0000      _____       00/00/0000
 __00000       0         _____        00/00/0000      _____       00/00/0000
 __00000       0         _____        00/00/0000      _____       00/00/0000
 __00000       0         _____        00/00/0000      _____       00/00/0000

                        10/20/00     15:14:26 1 M3LL PARJ ____
Step Action
1 Access HN7U1.
2 Enter R (to change or end date an existing PCA/Override) or I (to insert a new PCA/Override) in the SUBCOMMAND field.
3

Enter the following fields to add a new PCA/Override:

Note: If inserting a new record by cloning an old record, any field not cleared out will be cloned to the new record.

AGENCY (Key)
PAY NO (Required)
825 Agency Paid ERS Return to Work Retirement
829 Agency Paid LECOS Return to Work Retirement
922 Agency Paid Payroll Retirement Contribution
923 Agency Paid Payroll Health Insurance Contribution
924 State Paid Retirement Fee
925 State Paid Retirement
926 State Paid Health
927 State Paid SKIP — no longer used
928 State Paid Opt Out
929 State Paid LECOS Retirement
999 State Paid FICA
PCA/INDEX (Optional)

Enter P (PCA), I (index), or A (agency defined) followed by a five digit PCA or index number. The value entered in this field represents the PCA/Index that is overridden. PCA and index number must be established in USAS.

Note: If this field is left blank then all PCAs or indexes not listed for the agency will be overridden to the EXCEPTION PCA/INDEX.

EFFECTIVE DT (Required)
Enter the effective or start date for the PCA/Index override.
EXCEPTION (Required)
Enter the PCA/Index number to override the value entered in the PCA/INDEX field. If ‘EMP’ entered, the PCA/Index charged to USAS will be from the employee level.
INACTIVE DATE (Optional)
This date determines the inactive date for the override. Must be the same fiscal year as the effective date.
4 Press Enter to process the transaction.