Skip to content
Breadcrumbs

USPS Process Guide –
Chapter 3: New Hires/Transfers-in/Multiple Employment –
Information Transfer from a USPS Agency

Once you have assigned a transferred employee to a position in your agency (on HMPNH), you must contact the transferring agency to process the H0BU4.

The employee must be a direct transfer. Verify that:

  • The losing agency has terminated the employee on USPS using reason code 065.
  • The termination date is one day prior to the hire date at your agency.
  • All payments for this employee at the losing agency have been processed.

Ask the agency to transfer this employee’s payroll information through H0BU4. (The agency will need the employee’s Social Security number and your agency number to transfer the information.)

Note: If this employee is not a direct transfer but had previous state employment during the current calendar year, you must contact the previous agency(s) for the appropriate year-to-date information to be entered on H0AUT. (See the following procedure for instructions on entering data on H0AUT.) H0BU4 cannot be used for non-interagency transfers or an employee previously employed by your agency with year-to-date wages in the current calendar year.

  • Access H0BIN (Employee Transfer of Information) screen populate required fields and process the transaction.

You can verify (and update, if necessary) the following screens of transferred information:

H0AUT
After the previous agency has entered H0BU4, you can verify the imported YTD OASDI, Medicare, and BRP amounts that are reflected in the second line of each field. You can adjust these amounts by entering R in the SUBCOMMAND field and + or -, followed by the adjustment amount, on the first line of each field. For example, if the OASDI taxable amount is $100 less than it should be, enter R in the SUBCOMMAND field and +100.00 in the OASDI TXBL field.
H0BUT
Displays the YTD wage and tax information from all current and prior agencies. The figures include the current agency’s data once the employee has been paid by the new agency.
H0ATC
Displays employee and agency-paid OASDI and Medicare wage and tax information by year, quarter, month and prior quarter. Figures from the previous agency display as a separate record under state code 00.
HNCU1

Displays an employee’s year-to-date 401(k), Roth 401(k), 457, Roth 457 and 403(b) wage base and deductions. You may update this information on HNCUT. For additional information, see Chapter 9 – Deductions.)

Note: Employees who are not direct transfers or who have previous employment with the gaining agency that resulted in year-to-date wages cannot have their payroll totals transferred. Those totals must be updated manually on H0AUT.