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USPS Process Guide –
Chapter 3: New Hires/Transfers-in/Multiple Employment –
HIDU1 – Individual Identification Information

Screen: HIDU1
Prerequisites: None
Key Field: INDIVIDUAL SSN

Note: If the individual is a transfer or rehire or will be multiple-employed, you might find an existing record displaying only the employee’s name and SSN. This means that the employee has worked, or is working, for a USPS agency. Because security is established at the agency level, you cannot see the rest of this employee’s information until he or she is assigned to your agency on HMPNH. After you assign this employee to a position, return to HIDU1 to verify the existing information. Enter R in the SUBCOMMAND field to change information as necessary. In the case of multiple employment, only the first employing agency has update capabilities on HIDU1.

Step Action
1 Access HIDU1 using only the employee’s SSN.
2 Enter I in the SUBCOMMAND field.
3 Enter the following fields as required:
INDIVIDUAL SSN (Key)
USER AGENCY (Required)
Enter the three-digit agency number.
NAME – FIRST, MIDDLE, LAST (Required)

Enter the employee’s full name. Do not use punctuation marks. However, hyphens are acceptable.

Note: If the name has a suffix, put it in the LAST NAME field preceded by a space. For example, John C Smith Jr or William E Harris III (no periods, commas, or special characters).

FAMILIAR NAME (Optional)
The name by which the individual wishes to be known.
ADDRESS LINE 1 (Required)
PROTECT IND (Optional)
Blank field Protection not required by law
01 Protection based by law for any reason other than 02, 03, 04 or 05
02 Current or former CPO (Certified Peace Officer)
03 Current or former protected agency employee
04 Both a CPO and protected agency employee
05 Agencies with protected divisions

Note: If an option other than blank is entered, the employee's address, home phone, SSN, family information and emergency contact information is protected and will not be released to the public.

ADDRESS LINE 2 (Optional)
CITY (Required)
STATE (Required)
Enter the post office abbreviation for the state where the individual resides. This field defaults to TX.
ZIP CODE (Required)
Enter the five-digit ZIP code (hyphen and four additional digits optional).
COUNTY (Optional)
If the county code is unknown, leave this field blank. The system updates automatically when you press Enter to process the transaction.
COUNTRY (Optional)
Defaults to USA.
HOME PHONE (Optional)
WORK PHONE (Optional)
EXT (Optional)
SEX (Required)
F Female
M Male
RACE (Required)
0 White
1 Black
2 Hispanic
3 Asian
4 American Indian or Alaskan Native (AIOAN)
5 Other (Higher Education Agency Use Only)
6 Native Hawaiian or Other Pacific Islander (NHOPI)
7 Two or more races (MULTI)
BIRTH DATE (Required)
Enter the individual’s birth date. This information is required for insurance purposes (MM/DD/YYYY).
EDUCATION LEVE (Optional)
Blank field Not defined
A Doctorate
B Postdoctorate
C Bachelor’s – voc rehab
D Master’s – voc rehab
E Bachelor’s – social work
F Master’s – social work
G Doctorate – social work
0 Less than high school
1 High school or equivalent
2 Some college
3 Two-year college degree
4 Four-year degree (unrelated to business)
5 Four-year degree (related to business)
6 Some postgraduate work
7 Postgraduate degree (unrelated to business)
8 Postgraduate degree (related to business)
9 Master’s
RELEASE DATA SECTION

Enter a value indicating whether the individual allows the agency to release any of the following information to the public. A value of Y (yes) or N (no) will be used to determine whether the employee's address, home phone, Social Security number, family information and emergency contact can be released under the Open Records Act.

  • Address (Required)
  • Home Phone (Required)
  • SSN (Required)
  • Family Info (Required)
  • Emer Contact (Required)
4

Press Enter to process the transaction.

Note: After you press Enter, all the information you entered disappears except for the employee’s name and SSN. You cannot view the other information on this screen until you assign the individual to a position using HMPNH (see New Hire/Processing a New Employee.)