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USPS Process Guide
Chapter 3: New Hires/Transfers-in/Multiple Employment –

HDTU1 – Emergency Contact Data

Screen: HDTU1
Prerequisites: HIDU1
Key Fields: EMPLOYEE SSN, CONTACT CODE
Step Action
1 Access HDTU1.
2 Enter I in the SUBCOMMAND field.
3 Enter the following fields as required:
EMPLOYEE SSN (Key)
CONTACT CODE (Key)
Enter a user-defined, two-digit number identifying the individual to contact in the event of an emergency. An employee may have up to 99 contacts.
NAME – FIRST, MIDDLE, LAST (Required)

Enter the emergency contact’s full name. Middle name is optional.

Note: If the name has a suffix, put it in the LAST NAME field preceded by a space. For example, John C Smith Jr or William E Harris III (no periods, commas or special characters).

ADDRESS (LINES 1–3) (Optional)
The contact’s address.
CITY (Optional)
STATE (Optional)
ZIP (Optional)
COUNTRY (Optional)
An agency-defined abbreviation for the country where the contact resides.
RELATIONSHIP (Optional)
Indicates the contact’s relationship to the employee. Press F2 twice for values (Decode Table 219).
HOME PHONE (Optional)
The contact’s home telephone number.
WORK PHONE (Optional)
The contact’s work telephone number.
EXT (Optional)
 
4 Press Enter to process the transaction.