| Screen: |
H0AUT |
| Prerequisites: |
HMPNH
The losing agency should have terminated the employee and processed all pay that is due. |
| Key Fields: |
AGENCY, EMPLOYEE SSN |
Note: You must contact the losing agency and ask if it has processed all payments due for the transferring employee. If so, the agency needs to give you the year-to-date tax and taxable figures so you can enter them on this screen. If this information is not entered prior to payment by your agency, the BRP amount and OASDI taxes may not be correct due to prior agency payments.
Note: If this employee is not a direct transfer but had previous state employment during the current calendar year, you must still get the appropriate year-to-date information from the losing agency(s) to enter on this screen.
| Step |
Action |
| 1 |
Access H0AUT. |
| 2 |
Enter I in the SUBCOMMAND field. |
| 3 |
Enter the following fields as required:
AGENCY (Key)EMPLOYEE SSN (Key)OASDI TXBL (Required)- Enter the amount of the employee’s year-to-date pay subject to OASDI tax as specified by the previous agency.
OASDI TAX (Required)- Enter the year-to-date amount of OASDI tax paid by the employee at the previous agency.
MEDICARE TXBL (Required)- Enter the amount of the employee’s year-to-date pay subject to Medicare (HI) tax as specified by the previous agency.
MEDICARE TAX (Required)-
Enter the year-to-date amount of Medicare (HI) tax paid by the employee at the previous agency.
-
Note: The system uses FICA wages entered on this screen only to calculate OASDI tax cutoffs. These wages are reported on the Form W-2 from the transferring agency.
AGENCY OASDI TXBL (Required)- This amount is the same as that entered in the
OASDI TXBL field.
AGENCY OASDI TAX (Required)- Enter the year-to-date amount of OASDI tax paid by the employer at the previous agency.
AGENCY MEDICARE TXBL (Required)- This amount is the same as that entered in the
MEDICARE TXBL field.
AGENCY MEDICARE TAX (Required)- Enter the year-to-date amount of Medicare (HI) tax paid by the employer at the previous agency.
YEAR TO DATE BEN REPL PAY FROM OLD (TRANSFER FROM) AGENCY (Required)- The amount of year-to-date BRP paid to the employee at the previous agency.
|
| 4 |
Press Enter to process the transaction.
Note: Once the system processes the transaction, the amounts you entered display in the second line of each field. You may adjust these amounts by entering R in the SUBCOMMAND field and + or -, followed by the adjustment amount, on the first line of each field. For example, if the OASDI taxable amount is $100 less than it should be, enter R in the SUBCOMMAND field and +100.00 in the OASDI TXBL field.
|
| 5 |
Enter and/or verify the following screens to ensure the transferred employee is processed correctly:
H0BUT- Displays the YTD wage and tax information from the previous agency and reflects the amounts entered on H0AUT. Once the employee has been paid in the new agency, the figures include both agencies’ data.
H0ATC- Displays employee and agency-paid OASDI and Medicare wage and tax information by year, quarter, month and prior quarter. Figures from the previous agency as entered on the H0AUT display as a separate record under state code 00.
HN8U1/HP8U1- Displays the prior state service time. You must enter the information after you have received verification on all previous service. (See Prior State Service Time.)
HNCUT- Display or update year-to-date amounts for 401(k), Roth 401(k), 457, Roth 457 and 403(b) deductions. These amounts are used in determining maximum contribution amounts. (See Chapter 9 – Deductions.)
HNYU1 through HNYU8- Create or update various employee subdeductions. You must obtain required authorizations before entering data on these screens. (See Chapter
9 – Deductions.)
HMTU1- Enter insurance and TexFlex information on this screen. If you enter the information into ERS OnLine, the data should transfer to USPS within two days. You may also enter data manually on this screen. Verify all coverages and information on this screen for accuracy. (See Chapter
9 – Deductions.)
H0BUI- Set up direct deposit information. (See Chapter
4 – Employee Maintenance.)
H10SP- Displays all the special payments set up for the employee. Verify the information for accuracy. (See Chapter 10 – Special Pays.)
H0ZUC- Display/update employee deductions. (See Chapter
9 – Deductions.)
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