USPS Process Guide –
Appendix L – Online Audit
Introduction
The audit trail screens can be used by agency personnel with security access to the HRH database. The screens provide data identifying:
- The changes made
- Who made the changes
- The date changes were made
- The time changes were made
As changes are made online, the audit database feature captures those changes. The changes can be viewed on the audit trail screens following the next nightly cycle. For example, if changes were made on a Saturday, they would be available for online viewing on the following Tuesday.
Screens associated with this process
- Agency/Employee Audit History (HRHL1)
- H0A Transaction Audit Record (HRH0A)
- H0B Transaction Audit Record (HRH0B)
- H0Z Transaction Audit Record (HRH0Z)
- HNY Transaction Audit Record (HRHNY)
- HM9 Deleted Transaction Audit Record (HRHM9)
- HMT Transaction Audit Record (HRHMT)
- HN1 Transaction Audit Record (HRHN1)
- Employee Audit History (HRHL2)
- HID Transaction Audit Record (HRHID)
- HO0 Transaction Audit Record (HRHO0)
- HNC Transaction Audit Record (HRHNC)
Note: The HMPFX, H0BFX & HNHBK Audit History screen (HNXAT) provides a history of personnel actions and entries with incorrect information that were either corrected via entry through HMPFX, H0BFX, and HNHBK or corrected through the Letter of Authorization (LOA) process. The Leave Balance Detail by Leave Type (HN9U3) can also be helpful when reconciling employee leave entry.
How to Use the Audit History list from HRHL1
The Agency/Employee Audit History screen (HRHL1) displays a chronological listing of tracked payroll related changes (from H0A, H0B, H0Z, HNY, HMT and HN1) and deleted leave accounting entries (from HM9) and can be used to view a historic listing of all changes by agency, employee Social Security number (SSN) and effective date.
To view a limited number of changes for a specific employee, the screen allows for a wild card search by effective date. To view a certain number of records prior to a specific date, enter the agency number, employee’s SSN, a greater than sign (>) and the date parameter desired on the command line. Based on the date entered, records on or before this date will display. For example, the following entry would provide all changes made on or before July 1, 2006.
GD XXX,XXXXXXXXX,>07/01/2006 on HRHL1
Only changes to audited fields made after the migration of the ACR will create a row on the HRHL1. The screen will display by:
- EFF DATE — The effective date of the change sorted by most current.
- EFF TIME — The effective time sorted by most current.
- DBID — Identifies the three character description of the database where the audited field was inserted, updated or deleted.
- KEY — Contains the key fields for the database from which the change was captured.
- TYPE — Indicates whether the change was an (I)nsert, (U)pdate/change, or(D)elete).
- ID — Displays the User ID or the job that updated the data.
To link from the HRHL1 to see the detail of a specific audit record, place an ‘X’ in the subcommand field. Once linked, the new and old values related to the change will display.
Examples of Transaction Audit Records
The H0A transaction illustrated below reflects an audit transaction following an insert of a new hire on HMPNH. Note: The number following the effective date on the command line (in this example 0874965749983) automatically populates when the audit screen is called up and is used by the system to display records in descending order.
GD 00XXX,00XXXXXXXXX,06/13/2006,0874965749983 ON HRH0A
LEVEL 01 LINK FROM HRHL1
-----H0A TRANSACTION AUDIT RECORD-----
__ AGENCY--> 00XXX SSN--> 00XXXXXXXXX
COUNTRY CODE--> 001 TAX UNIT--> 01 STATE CODE--> 44 LOCAL CODE--> 00
EMPL NAME-> XXXX, XXXXXX X
DATE TIME--> 06/13/06.12.50 ID-> XXXX123 XXXXXXX, XXXXXXX INSERT
ST LOC STATE OASDI TXBL OASDI TAX MEDICARE TXBL MEDICARE TAX
STAT STAT EXEMPT
NEW> 1 1 00000 .00 .00 .00 .00
OLD>
AGENCY AGENCY AGENCY AGENCY
OASDI TXBL OASDI TAX MEDICARE TXBL MEDICARE TAX
NEW> .00 .00 .00 .00
OLD>
06/13/06 14:34:29 1 M3LL PARJ ____
The H0B transaction illustrated below reflects an audit transaction following an insert of a new hire on HMPNH.
C 00XXX,00XXXXXXXXX,02/05/2018,0906380635213 ON HRH0B
LEVEL 01 LINK FROM HRHL1
-----H0B TRANSACTION AUDIT RECORD-----
_ AGENCY--> 00XXX SSN--> 00XXXXXXXXX
EMPL NAME-> XXX, XXXXX X
DATE TIME--> 02/05/18.09.36 ID-> XXXX123 XXX, XXXX INSERT
-------------------------FEDERAL INCOME TAX---------------------------
STAT FIL B NO RES WORK DEPENDENT OTHER DEDUCT EXTRA
STA 2 EXEMPT ST/LOC ST/LOC CREDIT INCOME AMOUNT
NEW> 4 1 00 44/00 44/00 00000 00000
OLD>
FICA FICA CHG BRP TIMECARD RET PREV RET YTD BRP FROM
STATUS DATE STATUS TYPE TYPE OLD AGENCY
NEW> 4 00/00/0000 W 1 N .00
OLD>
CHECKING CHECKING SAVINGS SAVINGS
TRANSIT ACCOUNT TRANSIT ACCOUNT
NEW> 000000000 000000000
OLD>
12/12/19 14:50:17 1 M3LL PARJ ____
The H0Z transaction illustrated below reflects an audit transaction following an insert of a new hire on HMPNH which would set up the retirement deduction for the employee. In addition to the employee deduction (05), there would also be an H0Z transaction for deduction 24 (the retirement fee) and for deduction 25 (state retirement match).
GD 00XXX,00XXXXXXXXX,06/13/2006,0874963921759 ON HRH0Z
LEVEL 01 LINK FROM HRHL1
-----H0Z TRANSACTION AUDIT RECORD-----
__ AGENCY--> 00XXX SSN--> 00XXXXXXXXX DED NO-> 005
EMPL NAME-> XXXX, XXXXXX X
DATE TIME--> 06/13/06.12.50 ID-> XXXX123 XXXXXXX, XXXXXXX INSERT
DED AMT DED PCT FR START DATE END DATE GOAL AMT DED UTIL
NEW> 00000.00 0006.000 09 10/01/2006 00/00/0000 0000000.00 3122200
OLD>
(12) 06/14/06 12:31:47 1 M3LL TAR6 ____
The H0A transaction illustrated below reflects an audit transaction following a Social Security number (SSN) change processed by a Letter of Authorization (LOA) that deleted the records associated with the incorrect SSN. As part of the LOA to delete history associated with an incorrect SSN, a job is run to update the record and move all the data to the correct SSN. In this case, the ID reflects the job number that deleted the record in USPS associated with the incorrect SSN (ie. TPAY6001). Because the record was deleted, there is no NEW information to display.
GD 00XXX,00XXXXXXXXX,06/13/2006,0868461097167 ON HRH0A
LEVEL 01 LINK FROM HRHL1
-----H0A TRANSACTION AUDIT RECORD-----
__ AGENCY--> 00XXX SSN--> 00XXXXXXXXX
COUNTRY CODE--> 000 TAX UNIT--> 00 STATE CODE--> 00 LOCAL CODE--> 00
EMPL NAME-> XXXX, XXXXXX X
DATE TIME--> 06/13/06.13.15 ID-> TPAY6001 DELETE
ST LOC STATE OASDI TXBL OASDI TAX MEDICARE TXBL MEDICARE TAX
STAT STAT EXEMPT
NEW>
OLD> 0 0 00000 115.00 7.13 115.00 1.67
AGENCY AGENCY AGENCY AGENCY
OASDI TXBL OASDI TAX MEDICARE TXBL MEDICARE TAX
NEW>
OLD> 115.00 7.13 115.00 1.67
06/13/06 14:37:12 1 M3LL PARJ ____
The H0A transaction illustrated below reflects an audit transaction following the entry of year-to-date tax and taxable wages on H0AUT. Although Benefit Replacement Pay (BRP) was also entered on H0AUT, it is not included on HRH0A but would be included on the HRH0B.
GD 00XXX,00XXXXXXXXX,06/13/2006,0874767348623 ON HRH0A
LEVEL 01 LINK FROM HRHL1
-----H0A TRANSACTION AUDIT RECORD-----
__ AGENCY--> 00XXX SSN--> 00XXXXXXXXX
COUNTRY CODE--> 000 TAX UNIT--> 00 STATE CODE--> 00 LOCAL CODE--> 00
EMPL NAME-> XXXX, XXXXXX X
DATE TIME--> 06/13/06.12.52 ID-> XXXX123 XXXXXXX, XXXXXXX INSERT
ST LOC STATE OASDI TXBL OASDI TAX MEDICARE TXBL MEDICARE TAX
STAT STAT EXEMPT
NEW> 0 0 00000 16500.00 1023.00 16500.00 239.25
OLD>
AGENCY AGENCY AGENCY AGENCY
OASDI TXBL OASDI TAX MEDICARE TXBL MEDICARE TAX
NEW> 16500.00 1023.00 16500.00 239.25
OLD>
06/13/06 14:35:18 1 M3LL PARJ ____
The H0B transaction illustrated below reflects an audit transaction following the entry of year-to-date benefit replacement pay (BRP) on H0AUT. Although year-to-date tax and taxable wages were also entered on H0AUT, those fields are not included on HRH0B. They are only included on HRH0A.
C 00XXX,00XXXXXXXXX,02/05/2018,0906380635213 ON HRH0B
LEVEL 01 LINK FROM HRHL1
-----H0B TRANSACTION AUDIT RECORD-----
_ AGENCY--> 00XXX SSN--> 00XXXXXXXXX
EMPL NAME-> XXX, XXXXX X
DATE TIME--> 02/05/18.09.36 ID-> XXXX123 XXX, XXXX REPLACE
-------------------------FEDERAL INCOME TAX---------------------------
STAT FIL B NO RES WORK DEPENDENT OTHER DEDUCT EXTRA
STA 2 EXEMPT ST/LOC ST/LOC CREDIT INCOME AMOUNT
NEW> 4 1 00 44/00 44/00 00000 00000
OLD> 4 1 00 44/00 44/00 00000 00000
FICA FICA CHG BRP TIMECARD RET PREV RET YTD BRP FROM
STATUS DATE STATUS TYPE TYPE OLD AGENCY
NEW> 4 00/00/0000 W 1 N 1026.86
OLD> 4 00/00/0000 W 1 N .00
CHECKING CHECKING SAVINGS SAVINGS
TRANSIT ACCOUNT TRANSIT ACCOUNT
NEW> 000000000 000000000
OLD> 000000000 000000000
12/12/19 14:50:17 1 M3LL PARJ ____
The H0B transaction illustrated below reflects an audit transaction following a direct deposit setup on H0BUI.
C 00XXX,00XXXXXXXXX,02/05/2018,0906380635213 ON HRH0B
LEVEL 01 LINK FROM HRHL1
-----H0B TRANSACTION AUDIT RECORD-----
_ AGENCY--> 00XXX SSN--> 00XXXXXXXXX
EMPL NAME-> XXX, XXXXX X
DATE TIME--> 02/05/18.09.36 ID-> XXXX123 XXX, XXXX REPLACE
-------------------------FEDERAL INCOME TAX---------------------------
STAT FIL B NO RES WORK DEPENDENT OTHER DEDUCT EXTRA
STA 2 EXEMPT ST/LOC ST/LOC CREDIT INCOME AMOUNT
NEW> 4 1 00 44/00 44/00 00000 00000
OLD> 4 1 00 44/00 44/00 00000 00000
FICA FICA CHG BRP TIMECARD RET PREV RET YTD BRP FROM
STATUS DATE STATUS TYPE TYPE OLD AGENCY
NEW> 4 00/00/0000 W 1 N .00
OLD> 4 00/00/0000 W 1 N .00
CHECKING CHECKING SAVINGS SAVINGS
TRANSIT ACCOUNT TRANSIT ACCOUNT
NEW> XXXXXXXXX XXXXXXXXXX XXXXXXXXX XXXXXXXXXX
OLD> 000000000 000000000
12/12/19 14:50:17 1 M3LL PARJ ____
The H0Z transaction illustrated below reflects an audit transaction following a direct deposit set-up on H0BUI.
GD 00XXX,00XXXXXXXXX,06/13/2006,0874561175471 ON HRH0Z
LEVEL 01 LINK FROM HRHL1
-----H0Z TRANSACTION AUDIT RECORD-----
__ AGENCY--> 00XXX SSN--> 00XXXXXXXXX DED NO-> 069
EMPL NAME-> XXXX, XXXXXX X
DATE TIME--> 06/13/06.12.54 ID-> XXXX123 XXXXXXX, XXXXXXX INSERT
DED AMT DED PCT FR START DATE END DATE GOAL AMT DED UTIL
NEW> 00000.00 0050.000 09 00/00/0000 00/00/0000 0000000.00 1110023
OLD>
06/14/06 12:33:51 1 M3LL PARJ ____
The HNY transaction illustrated below reflects an audit transaction following a change to a child support deduction on HNYU1.
G 00xxx,00xxxxx0550,10/13/2008,0846662515167 ON HRHNY
-----HNY TRANSACTION AUDIT RECORD-----
__ AGENCY--> 00XXX SSN--> 00XXXXX0550 DED NO--> 014 SUB NUM--> 004
EMPL NAME-> PRESIDENT, TAFT X
DATE TIME--> 10/13/08.15.33 ID-> CTTW160 DOE, JOHN REPLACE
VENDOR NUMBER VENDOR NAME
NEW> 2XXXXX05508001 TXCSDU- JANE DOE
OLD> 2XXXXX05508001 TXCSDU- JANE DOE
CAUSE NO DED DED START DT END DT PRIORITY
AMT/PCT FRQ /ORDER
NEW> 123456789012345 343.55 09 10/01/2004 07/31/2006 00
OLD> 343.55 09 10/01/2004 07/31/2006 00
FUTURE DED GOAL AMT CASE ID MED ADDR CODE
NEW> .00 .00 12345678901234567890 Y 000
OLD> .00 .00 XX4-XX980 000
10/14/08 08:15:27 1 M3LL TARF ____
The HM9 transaction illustrated below reflects an audit transaction following multiple deletions of leave records from HM9U1.
C 00XXX,00XXXXXXXXX,06/13/2006,0874047167487 ON HRHM9
LEVEL 02 LINK FROM HRHL1
--HM9 DELETED TRANSACTION AUDIT RECORD--
AGENCY--> 00XXX SSN--> 00XXXXXXXXX
EMPL NAME-> XXXX, XXXXXX X
------START------ -------END-------
ACTY ST DATE TIME LVHRS DATE TIME REASN OPID
DATETIME ID
__ SL T P 01/10/2006 08:00 4:00 01/10/2006 12:00 SICK ABC123
06/13/06.12.59 XXXX123 XXXXXXX, XXXXXXX
__ SL T P 01/16/2006 13:00 4:00 01/16/2006 17:00 SICK ABC123
06/13/06.12.59 XXXX123 XXXXXXX, XXXXXXX
__ SL T P 02/01/2006 08:00 8:00 02/01/2006 17:00 SICK ABC123
06/13/06.12.59 XXXX123 XXXXXXX, XXXXXXX
__ 00/00/0000 00:00 00/00/0000
00/00/00.00.00
__ 00/00/0000 00:00 00/00/0000
00/00/00.00.00
__ 00/00/0000 00:00 00/00/0000
00/00/00.00.00
A205W-END OF LIST
06/14/06 14:36:32 1 M3LL PARJ ____
The HMT illustrated below reflects an audit record for an insert of a new record sent by the Employees Retirement System (ERS). This type of transaction updates USPS during nightly processing and creates a record on the Group Insurance Participant Information (HMTU1) screen and the Flexible Participant Information (HMTU2) screen. Because this process is updated by a common routine, an ID of PUSP0100 is indicated below.
> GU 00XXX,00XXXXXXXXX,01/09/20XX,09/10/20XX,0909182392529 ON HRHMT
-----HMT TRANSACTION AUDIT RECORD-----
__ AGENCY--> 00XXX SSN--> 00XXXXXXXXX EFF DT--> 09/01/20XX
EMPL NAME-> XXXX, XXXXXXX X
DATE TIME--> 09/10/XX.09.08 ID-> PUSP0100 INSERT
INS SALARY PART TRANS BEN HEALTH HEALTH DENTAL DENTAL DEP
TYPE CODE STAT CAR/LV PREMIUM CAR/LV PREMIUM LIFE
NEW> 3920.19 FTE A CH/MO .00 DB/MO 23.58 NO
OLD>
OPT OPT LIFE ADD ADD DISAB DISAB DISAB DISAB STATE PREM
LIFE PREMIUM LVL PREMIUM ST ST PREM LT LT PREM PAID CONV
NEW> NO .00 NO .00 ST 11.76 NO .00 90.00 Y
OLD>
FSA FSA DAY FSA FSA HEALTH TOB TOB PREM OPT VISION VISION
DAY AMOUNT HEALTH AMOUNT LVL AMOUNT OUT CAR/LV PREMIUM
NEW> Y 301.00 N .00 NO .00 SP/MC 14.38
OLD>
HSA EE HSA ER LFSA LFSA
AMOUNT AMOUNT CODE AMOUNT
NEW> 250.00 90.00 Y 125.00
OLD>
The HMT illustrated below reflects an audit record for a delete of an employee’s Group Insurance Participant Information (HMTU1) record.
Note: Generally, deleting records from HMTU1 is not recommended because the Employee Deduction (H0ZUC) records are not updated.
The HN1 illustrated below reflects an audit record for an insert for an employee that has elected to participate in a 457 deferred compensation plan. This entry was made by the agency on the 403B/457 Contribution Screen (HN1UA).
> GD 00XXX,00XXXXXXXXX,06/02/2007,0885854692639 ON HRHN1
LEVEL 01 LINK FROM HRHL1
-----HN1 TRANSACTION AUDIT RECORD-----
__ AGENCY-> 00XXX SSN-> 00XXXXXXXXX PLAN TYPE-> 01 PLAN ID-> 457
SM--> E1 VENDOR ID-> 9999 START DT> 06/01/2007
EMPL NAME-> XXXXXXX, XXXX X
DATE TIME--> 06/02/07.11.41 ID-> XXXX123 XXXXXXXX, XXXXXXX INSERT
END DATE DED DED
FRQ PCT
NEW> 06/01/2007 09 .00
OLD> 00/00/0000 00 .00
FA/LOAN
AMT MF AMT SC AMT SA AMT CD AMT GFA AMT
NEW> 100.00 .00 .00 .00 .00 .00
OLD>
MF AMT CD AMT MM AMT TL AMT GFA AMT WL AMT
NEW> .00 .00 .00 .00 .00 .00
OLD>
06/05/07 14:22:39 1 PARJ __
The HN1 illustrated below reflects an audit record for an update to the employees deferred compensation 401(k) election on the Texa$aver (401K) Contribution Screen (HN1U1).
> GD 00XXX,00XXXXXXXXX,05/04/2007,0918878289759 ON HRHN1
LEVEL 01 LINK FROM HRHL1
-----HN1 TRANSACTION AUDIT RECORD-----
__ AGENCY-> 00XXX SSN-> 00XXXXXXXXX PLAN TYPE-> 01 PLAN ID-> 401
SM--> E1 VENDOR ID-> 8888 START DT> 05/01/2007
EMPL NAME-> XXXXXX, XXXXXX X
DATE TIME--> 05/04/07.08.10 ID-> XXXX123 XXXXXXX, XXXXX X REPLACE
END DATE DED DED
FRQ PCT
NEW> 04/30/2007 09 11.00
OLD> 00/00/0000 09 11.00
FA/LOAN
AMT MF AMT SC AMT SA AMT CD AMT GFA AMT
NEW> .00 .00 .00 .00 .00 .00
OLD> .00 .00 .00 .00 .00 .00
VA AMT MM AMT WL AMT GVA AMT TL AMT
NEW> .00 .00 .00 .00 .00
OLD> .00 .00 .00 .00 .00
06/05/07 10:59:44 1 M3LL PARJ ____
The HN1 illustrated below reflects an audit record following a delete from the 403B/457 Contribution (HN1UA) screen.
Note: Generally, deleting records from HN1UA is not recommended because the Employee Deduction (H0ZUC) record is not updated.
GD 00XXX,00XXXXXXXXX,05/15/2007,0884768224783 ON HRHN1
LEVEL 01 LINK FROM HRHL1
-----HN1 TRANSACTION AUDIT RECORD-----
__ AGENCY-> 00XXX SSN-> 00XXXXXXXXX PLAN TYPE-> 01 PLAN ID-> 457
SM--> EL VENDOR ID-> 9999 START DT> 05/01/2007
EMPL NAME-> XXXXXXX, XXXXXX XXXXXXX
DATE TIME--> 05/15/07.11.52 ID-> XXXX123 XXXXX, XXXXX DELETE
END DATE DED DED
FRQ PCT
NEW>
OLD> 00/00/0000 01 .00
FA/LOAN
AMT MF AMT SC AMT SA AMT CD AMT GFA AMT
NEW>
OLD> 161.59 .00 .00 .00 .00 .00
VA AMT MM AMT WL AMT GVA AMT TL AMT
NEW>
OLD> .00 .00 .00 .00 .00
06/05/07 11:19:19 1 M3LL PARJ ____
The HN1 illustrated below reflects an audit record following an insert by the agency of a new loan on the Loan Repay (457) Contribution (HN1LO) screen. The amount of the loan payment will appear under the FA/LOAN AMT column.
> GD 00XXX,00XXXXXXXXXX,05/09/2007,0869492421007 ON HRHN1
LEVEL 01 LINK FROM HRHL1
-----HN1 TRANSACTION AUDIT RECORD-----
__ AGENCY-> 00XXX SSN-> 00XXXXXXXXX PLAN TYPE-> 01 PLAN ID-> 457
SM--> EL VENDOR ID-> 9999 START DT> 05/01/2007
EMPL NAME-> XXXXXXX, XXXXXX X
DATE TIME--> 05/09/07.13.05 ID-> XXXX123 XXXXX, XXXXX X INSERT
END DATE DED DED
FRQ PCT
NEW> 00/00/0000 09 .00
OLD>
FA/LOAN
AMT MF AMT SC AMT SA AMT CD AMT GFA AMT
NEW> 289.02 .00 .00 .00 .00 .00
OLD>
VA AMT MM AMT WL AMT GVA AMT TL AMT
NEW> .00 .00 .00 .00 .00
OLD>
06/05/07 11:34:22 1 M3LL PARJ ____
How to Use the Audit History List for Employee/Individual Changes
The Employee Audit History screen (HRHL2) displays a chronological listing of tracked individual-related changes (from HID, HO0 and HNC) and can be used to view a historic listing of all changes by an individual’s Social Security number (SSN) and effective date. In general, security access to view individual level changes made during any period of employment belongs to the agency that actively employs the individual. In the circumstance where the employee is not active, the prior agency could view all individual changes.
To view a limited number of changes for an individual, the screen allows for a wild card search by effective date. To view a certain number of records prior to a specific date, enter the individual’s SSN, a greater than sign (>) and the date parameter desired in the command line. Based on the date entered, records on or before this date will display. For example, the following entry would provide all changes made on or before July 1, 2007.
> GU 00XXXXXXXXX,>07/01/2007 ON HRHL2
Only changes to audited fields made after the migration of the ACR will create a row on the HRHL2. The screen will display by:
- EFF DATE — The effective date of the change sorted by most current.
- EFF TIME — The effective time sorted by most current.
- DBID — Identifies the three character description of the database where the audited field was inserted, updated or deleted.
- KEY — Contains the key fields for the database from which the change was captured.
- TYPE — Indicates whether the change was an (I)nsert, (U)pdate/change, or (D)elete.
- ID — Displays the User ID or the job that updated the data.
To link from the HRHL2 to see the detail of a specific audit record, place an ‘X’ in the SUBCOMMAND field on any line to be linked to the detail screen.
Examples of Transaction Audit Records from HRHL2
The HID illustrated below reflects an audit record following an insert on the Individual Identification (HIDU1) screen.
> C 00XXXXXXXXX,06/02/2007,0869493944671 ON HRHID
LEVEL 02 LINK FROM HRHL2
-----HID TRANSACTION AUDIT RECORD-----
__ SSN--> 00XXXXXXXXX
DATE TIME--> 06/02/07.13.05 ID-> XXXX123 XXXXXXX, XXXXXXXX INSERT
FIRST NAME MIDDLE NAME LAST NAME
NEW> XXXXX XXX XXXXXXXXXXXXXXX
OLD>
PROTECT VET SEL SVC BIRTH DATE
IND STATUS STATUS
NEW> 01 U 05/01/1900
OLD>
06/05/07 14:32:05 1 M3LL PARJ ____
The HID illustrated below reflects an audit record following an update of an existing Individual Identification (HIDU1) screen.
> C 00XXXXXXXXX,06/07/2007,0887865392895 ON HRHID
LEVEL 01 LINK FROM HRHL2
-----HID TRANSACTION AUDIT RECORD-----
__ SSN--> 00XXXXXXXXX
DATE TIME--> 06/07/07.11.21 ID-> XXXX123 XXXXXXXX, XXXXXXX REPLACE
FIRST NAME MIDDLE NAME LAST NAME
NEW> XXXXXXX XXXXXXXX XXXXXXXXXXXX
OLD> YYYYYYYY Y YYYYYYYYYYYY
PROTECT VET SEL SVC BIRTH DATE
IND STATUS STATUS
NEW> 01 N 10/07/1900
OLD> N 10/07/1900
06/08/07 14:33:41 1 M3LL PARJ ____
The HID illustrated below reflects an audit record following the delete of an existing Individual Identification (HIDU1) screen. This would most likely occur as part of the Letter of Authorization (LOA) process to correct an employee’s Social Security number.
> C 00XXXXXXXXX,06/07/2007,0869478637455 ON HRHID
LEVEL 01 LINK FROM HRHL2
-----HID TRANSACTION AUDIT RECORD-----
__ SSN--> 00XXXXXXXXX
DATE TIME--> 06/07/07.13.05 ID-> XXXX123 XXXXXXXX, XXXXXXX DELETE
FIRST NAME MIDDLE NAME LAST NAME
NEW>
OLD> XXXXXXXXXX XXXX XXXXXXXXXXXX
PROTECT VET SEL SVC BIRTH DATE
IND STATUS STATUS
NEW>
OLD> 01 U 05/01/1900
06/08/07 14:36:29 1 M3LL PARJ ____
The HO0 illustrated below reflects an audit record following an insert of the Individual Identification (HIDU1) screen where the emergency contact release indicator was inserted.
> GUH XXXXXXXXX ON HRHO0
-----HO0 TRANSACTION AUDIT RECORD-----
__ SSN--> 00XXXXXXXXX
EMPL NAME-> XXXXXXXXXX, XXXXXX
DATE TIME--> 08/01/XX.14.11 ID-> XXXXXXX XXXXXXX, XXXXXXXXX INSERT
ADDRESS HOME PHONE SSN FAMILY INFO EMER CONTACT
RELEASE RELEASE RELEASE RELEASE RELEASE
NEW> N
OLD> N N N N Y
MAIL VISA VET
CODE TYPE PREF
NEW>
OLD> PR1 N
08/01/XX 14:37:48 1 M3LL TAR6 ____
The HNC illustrated below reflects an audit record following an update of a catch up amount for an employee’s 457 deduction.
> GD 00XXXXXXXXX,06/07/2007,0885277514575 ON HRHNC
LEVEL 01 LINK FROM HRHL2
-----HNC TRANSACTION AUDIT RECORD-----
__ SSN--> 00XXXXXXXXX PLAN YEAR--> 2006 DED NO--> 054
DESCRIPTION-> 457 DEDUCTION AMT
EMPL NAME-> XXXXX, XXXXXXX XXX
DATE TIME--> 12/08/06.11.47 ID-> XXXX123 XXXXXXXXX, XXXXXX REPLACE
YTD AMOUNT CATCHUP CHANGE AGE
AMOUNT REASON +49
NEW> 3168.96 300.00 CAUSE I SAID Y
OLD> 3168.96 .00 Y
06/08/07 14:40:45 1 M3LL PARJ ____