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Glenn Hegar  ·  Texas Comptroller of Public Accounts

USAS T-Code Reference Guide
Transaction Codes Most Commonly Used

Commonly Used T-Codes

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T-Code Title
001
ESTABLISH ORIGINAL EXPENDITURE BUDGET
003
ESTABLISH ORIGINAL REVENUE BUDGET
006
ADJUST EXPENDITURE BUDGET
009
ADJUST REVENUE BUDGET
012
APPROPRIATION TRANSFER OUT (EXPEND BDGT)
015
APPROPRIATION TRANSFER OUT (REV BUDGET)
018
APPROPRIATION TRANSFER IN (EXPEND BDGT)
021
APPROPRIATION TRANSFER IN (REV BUDGET)
036
LAPSE COMMITTED REVENUE APPROPRIATIONS
039
LAPSE COLLECTED REVENUE APPROPRIATIONS
040
UB EXPENDITURE BUDGET-TRANSFER OUT
041
UB REVENUE BUDGET-TRANSFER OUT
042
UB EXP BDGT-TRANSFER IN
043
UB REV BDGT TRANSFER IN
179
DEPOSITS IN EXCESS OF REVENUE BUDGET
180
RECORD REFUND OF EXPENDITURE
181
REFUND OF EXPENDITURE-SUSPENSE FND DEPOS
188
DEPOSIT FOR SUSP OR FDS HELD FOR OTHERS
195
RECORD DEPOSIT OF REVENUE IN TREASURY
200
ESTABLISH ORIGINAL PRE-ENCUMBRANCE
203
ADJUST ORIGINAL PRE-ENCUMBRANCE
207
RECORD ENCUMBRANCES (REPORTING AGENCIES)
210
ESTABLISH ORIGINAL ENCUMBRANCE
214
ADJ ORIGINAL ENC – ADD NEW SFX RECORDS
216
ADJ ORIGINAL ENC – EXISTING SFX ONLY
217
CANCEL ORIGINAL ENCUMBRANCE
222
VOUCHERS PAYABLE – REFUND OF REVENUE
225
ESTABLISH VOUCHERS PAYABLE
229
REFUND OF REVENUE - FUNDS HELD FOR OTHERS
231
VOUCHER PAYABLE - ENCUMBERED
234
V/P SUMMARY PAYEE SUSPENSE FUND COLLECTIONS
235
VOUCHERS PAYABLE-SUSPENSE FND COLLECTION
246/903
V/P PAYROLL REIMBURSEMENT PAYEE DETAIL / PAYROLL REIMBURSEMENT VENDOR
247/904
V/P NON-PAYROLL REIMBURSEMENT DETAIL / PAYMENT REIMBURSEMENT VENDOR
258
V/P SMMRY PAYEE SUSPENSE FNDS RFND - REV
264/905
V/P NON-PAYROLL DIRECT BILLED DETAIL / PAYMENT DIRECT BILLED VENDOR
403/404
CASH TRANSFER-IN / CASH TRANSFER-OUT
405/406
REVENUE TRANSFER-IN / REVENUE TRANSFER-OUT
407/408
EXPENDITURE TRANSFERS-OUT / EXPENDITURE TRANSFER-IN
420
RECORD ACCOUNTS PAYABLE
467/468
ACCRUED EXPENDITURE TRANSFER IN / ACCRUED EXPENDITURE TRANSFER OUT

Annual Financial Report (AFR) and Year-End T-Codes

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T-Code Title
454
RESTATEMENT TO BEGINNING FUND BALANCE
456
LEG TRANSFER OUT-COMMITTED GR
457
LEG TRANSFER OUT-COLLECTED GR
459
LEG APPN REVERSAL-GEN REVENUE
462
LEG APPN FROM GEN REV - (NON CONTRL AGY)
463
SPENT LEGISLATIVE APPROPRIATION
464
TO LAPSE LEGISLATIVE APPROPRIATION
601
REVERSE OF RECLASSIFICATION OF FUND BAL.
602
RECLASSIFICATION OF FUND BALANCE
628
GENERIC DEBIT ACT-TRANSFER OUT-LOCAL FDS
629
GENERIC CREDIT ACT-TRANSFER IN-LOCAL FDS
630
GENERIC DEBIT ACTIVITY - NOMINAL REVENUE -NO REVRSE
631
GENERIC CREDIT ACTIVITY -NOMINAL REVENUE -NO REVRSE
632
GENERIC DEBIT ACTIVITY - NOMINAL EXPEND -NO REVERSE
633
GENERIC CREDIT ACTIVITY -NOMINAL EXPEND -NO REVERSE
642
EXPENDITURES PAID OUT OF LOCAL FUNDS
643
REVENUES COLLECTED IN LOCAL FUNDS
644
REAL GL DEBIT BALANCE-GENERIC
645
REAL GL CREDIT BALANCE-GENERIC
646
REAL GL DEBIT BALANCE-GENERIC (REVERSING)
647
REAL GL CREDIT BALANCE-GENERIC (REVERSING)
654/655
GENERIC DEBIT ACTIVITY-TRANSFER OUT / GENERIC CREDIT ACTIVITY-TRANSFER IN
656
GENERIC ACTIVITY-OTHER FINANCING USES
657
GENERIC ACTIVITY-OTHER FINANCING SOURCES
658
GENERIC NOMINAL REVENUE (REVERSING)
659
GENERIC NOMINAL EXPENDITURE (REVERSING)
660/661
GENERIC TC FOR DUE TO/DUE FROM G/L / GENERIC TC FOR DUE TO/DUE FROM G/LS
662/663
DUE FROM GL DEBIT W/RVSL-GENERIC / DUE TO GL CREDIT W/RVSL-GENERIC
664
DUE TO/FROM OTHER COMPONENT-DEBIT
665
DUE TO/FROM UNIV COMPONENT-CREDIT
666
DUE FROM GL DEBIT W/RVSL-UNIV COMPONENT
667
DUE TO GL CREDIT RVSL-OTHER COMPONENT
669
RECLASSIFICATION OF NET ASSETS-PROP
672
REVERSAL OF NET ASSET RECLASSIFICATION

AFR Basis Conversion T-Codes

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T-Code Title
502
BC-DEBIT EXPENSE ACTIVITY FT 12
503
BC-CREDIT EXPENSE ACTIVITY FT 12
504
BC-DEBIT EXPENSE ACTIVITY W/ RVSL FT 12
505
BC-CREDIT EXPENSE ACTIVITY W/ RVSL FT 12
510
BC-DEBIT REVENUE ACTIVITY
511
BC-CREDIT REVENUE ACTIVITY
512
BC-DEBIT EXPENSE ACTIVITY
513
BC-CREDIT EXPENSE ACTIVITY
516
BC-ADJ OTHER FINANCING SOURCES ACTIVITY
517
BC-ADJ OTHER FINANCING USES ACTIVITY
518
BC-RESTATEMENT TO BEGINNING NET ASSETS
522
BC-ALLOCATE NET ASSETS
530
BC-DEBIT REVENUE ACTIVITY W/ RVSL FT 21
531
BC-CREDIT REVENUE ACTIVITY W/ RVSL FT 21
532
BC-DEBIT EXPENSE ACTIVITY W/ RVSL FT 21
533
BC-CREDIT EXPENSE ACTIVITY W/ RVSL FT 21
534
BC-DEBIT BALANCE SHEET ACCOUNT
535
BC-CREDIT BALANCE SHEET ACCOUNT
536
BC-DEBIT BALANCE SHEET ACCT W/ RVSL
537
BC-CREDIT BALANCE SHEET ACCT W/ RVSL
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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