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USAS Profile Review and Cleanup Procedures – Correction of Incorrect General Ledger and Comptroller Object Relationships

Risk Areas

Incorrect General Ledger and Comptroller Object Relationships

Using the wrong comptroller object on a transaction can affect your financial data in various ways. Examples are:

  • Using a transfer out object with an expenditure GL account will reduce available budget on the Appropriation Financial Table.
  • Using an expenditure object with a transfer GL account will fail to reduce budget, but will decrease appropriation cash on the Appropriation Financial Table.
  • Using an incorrect combination of a revenue/expense GL account with a non revenue/expenditure object (or vice versa) results in the transaction being reported differently in the USAS Balance Sheet and USAS Operating Statement.

Any transactions that have been entered with either an incorrect GL account or an incorrect comptroller object should be corrected as part of your annual financial report preparation and reconciliation process.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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