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USAS Profile Review and Cleanup Procedures –
Correction of Incorrect General Ledger and Comptroller Object Relationships

Risk Areas

Incorrect General Ledger and Comptroller Object Relationships

Using the wrong comptroller object on a transaction can affect your financial data in various ways. Examples are:

  • Using a transfer out object with an expenditure GL account reduces available budget on the Appropriation Financial Table.
  • Using an expenditure object with a transfer GL account fails to reduce budget but decreases appropriation cash on the Appropriation Financial Table.
  • Using an incorrect combination of a revenue/expense GL account with a nonrevenue/expenditure object (or vice versa) results in the transaction being reported differently in the USAS Balance Sheet and USAS Operating Statement.

Any transactions entered with either an incorrect GL account or an incorrect comptroller object must be corrected as part of your annual financial report preparation and reconciliation process.