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SPA Process User's Guide

SPA Process User’s Guide – Appendix C – Disposal Methods

Disposal Methods

Disposal Methods are used to inactivate property maintained in SPA.

There are three types of disposal methods:

Disposal Method Type Description
01 SG/HD Completed Transfer – A property transfer that has been accepted by the receiving agency.
02 SG/SD Pending Transfer – A property transfer initiated by the sending agency but not yet accepted by the receiving agency.
03 HD Salvage/Dismantled for Parts – Property that through use, time, or accident is so damaged, used, or consumed that it has no value and it cannot be designated as surplus. This property is usually discarded or dismantled for parts.
04 HD

Surplus/Exempt Entities – Property of a state entity that exceeds the state agency’s needs, is not required for the foreseeable future, has additional useful life and has been designated by the agency as surplus.

Note: This disposal method is used by state entities exempt from the TFC surplus process.

05 SG/SD

Surplus/TFC Process – Property of a state entity that exceeds the state agency’s needs, is not required for the foreseeable future, has additional useful life and has been designated by the agency as surplus.

Note: This disposal method is used by state entities required to use the TFC surplus process and initiates the advertisement of the property on the Comptroller’s Surplus Property Bulletin Board for ten days.

6b SD TFC Storefront – Requesting TFC to sell surplus property at a TFC storefront.
7a SD TFC Auction – Requesting TFC to sell surplus property at a TFC auction.
7b SD TFC Internet – Requesting TFC to sell surplus property on the Internet.
08 HD Surplus Property Acquired By Political Subdivision – Surplus property acquired by a political subdivision (i.e. city, county, school district, volunteer fire department)
09 HD Surplus Property Acquired By Assistance Organization – Surplus property acquired by an assistance organization. See the TFC website for Approved Assistance Organizations.
11 HD Surplus Sold – Storefront – Surplus sold at storefront
12 HD Surplus Sold – Auction – Surplus sold at auction
13 HD Surplus Sold – Internet – Surplus sold on Internet
14 HD Surplus Sold/Local Sale by Agency – Surplus property sold directly to the public by a state entity as authorized by TFC. Surplus property sold to retired peace officers and elected/ appointed officials as allowed by law.
15 HD TDCJ Computer Recovery Program – Surplus Data Processing Equipment transported to the TDCJ Computer Recovery Program.
16 HD Disposal of Real Property – Land, buildings, infrastructure, facilities and/or other improvements (1) sold or donated (via legislation) to an entity external to the state or (2) demolition of buildings, infrastructure, facilities and/or other improvements.
17 HD Missing – Employee Negligence – Property reported as missing and the results of an investigation determined there was employee negligence. (Previously coded as DM19)
18 HD

Missing – Missing property that an agency 1) could not locate after a complete search and 2) determined no employee negligence existed. (Previously coded as DM19)

Note: If documentation shows the property has been missing for two years or more and it was never coded as DM19, the asset can be directly disposed with DM18.

19 SD Missing/Hold for Deletion – Missing property that an agency is actively searching for or is conducting an investigation. An asset may remain in this soft disposal code for a maximum of two years from the date it was first reported as missing. If the asset is not located within the two year limit, it must be updated to DM17 or DM18.
20 HD Stolen – Employee Negligence – Property reported as stolen, a police report was filed and the results of an investigation determined there was employee negligence.
21 HD Stolen – Property reported as stolen, a police report was filed and the results of an investigation determined there was no employee negligence.
22 HD Eleemosynary Donations Allowed by Law – Property donated to clients by qualifying agencies.
23 HD Trade-In – Surplus property used as a trade-in towards the purchase of a new property.
24 HD Construction In Progress (CIP) – Completed – CIP property (class code 090) that has been substantially completed and placed into service.
25 HD Leasehold Improvements – Leasehold Improvements that are amortized in total.
26 HD Assets Held in Trust – Returned or Awarded – Property held in trust that has been returned to the owner or awarded to a state agency by a court.
27 HD Property Entered in Error – Property reported to SPA in error.
28 HD Property Damaged by Nature – Property damaged by an act of nature.
29 HD Property Damaged by Employee(s) – Property damaged by employee(s).
30 HD Property Damaged by Other – Property damaged by something other than nature or an employee.