Reason Code Definitions and Restrictions for State Agencies Fiscal 2026-27
Last Updated: Aug. 8, 2025
Details
- Overview
- Fiscal Year Conversion Record
- September Reallocation Codes
- September Reclassification Codes Used by State Agencies
- Reclassification Codes
- Employee Acquisition Codes Used by State Agencies, Legislative Agencies and Locally Funded Agencies
- Salary Action Codes Used by State Agencies
- Intra-Agency Multiple Employment Codes Used by State Agencies, Legislative Agencies and Locally Funded Agencies
- SSN Change Code Used by State Agencies and Locally Funded Agencies
- Employee Information Change Codes
- Employee Termination Codes for State Agencies and Legislative Agencies
- Employee Termination Codes for Locally Funded Agencies Only
- Other Codes
Overview
Who should read:
All state agencies.
Background
The 89th Legislature made additions and changes to salary administration provisions of the General Appropriations Act (GAA) and Government Code. The Texas Comptroller of Public Accounts has updated policies and procedures addressing these changes in Legislative Changes Affecting Salary Administration, 89th Legislature (FPP F.021).
This document contains detailed definitions and restrictions for the reason codes state agencies use to record and report salary and personnel actions. Agencies use this information to determine the proper method for reporting salary administration information.
Refer to this document when reporting information to the Standardized Payroll/Personnel Reporting System (SPRS) or entering data in the Centralized Accounting and Payroll/Personnel System (CAPPS).
For HRIS questions, contact the HRIS Service Desk at (512) 463-4008.
For CAPPS questions, contact CAPPS agency support. SPRS and CAPPS authorized agency support staff may contact the Service Desk at (512) 463-2277.
Quick Reference
See Reason Codes Quick Reference for State Agencies for commonly used codes.