Annual Report (Statewide Hiring Practices for the Fiscal Year)
Fiscal 2023 Annual Report Correction Instructions for HRIS Institutions of Higher Education
Who Should Read
Institutions of higher education.
Preliminary Annual Report
The preliminary Annual Report will be available with your daily downloads on Thursday, Sept. 21, 2023. If you find any discrepancies in your institution’s preliminary Annual Report, submit an EFT with corrections or enter the corrections online using the actual effective date(s) of change(s) to HRIS.
You must complete and submit all corrections for the report period by 4 p.m. for batch submissions and 7 p.m. for online transactions on Tuesday, Oct. 3, 2023. If you need assistance reporting data corrections to HRIS, contact your HRIS representative or call the help desk at (512) 463-4008.
Legend of Codes
EEO-6 Job Categories
| Job Code as Reported | Job Description | Job Code on Report |
|---|---|---|
| 1 | Executive/Administrative/Managerial | A |
| 2 | Faculty | P |
| 3 | Professional/Non-Faculty | P |
| 4 | Secretarial/Clerical | C |
| 5 | Technical/Paraprofessional | T |
| 6 | Skilled Craft Workers | S |
| 7 | Service Maintenance | M |
| 8 | Administrative (valid only for UT components) | A |
| 9 | Managerial (valid only for UT components) | A |
EEO-1 Job Categories
| Job Code as Reported | Job Description | Job Code on Report |
|---|---|---|
| 1 | Officials/Managers | A |
| 2 | Professionals | P |
| 3 | Technicians | T |
| 4 | Sales | C |
| 5 | Office/Clerical | C |
| 6 | Craft Workers (skilled) | S |
| 7 | Operatives (semi-skilled) | M |
| 8 | Laborers (unskilled) | M |
| 9 | Service Workers | R |
EEO Race Codes
| Race Code | Description |
|---|---|
| I | American Indian or Alaskan Native |
| A | Asian |
| B | Black |
| H | Hispanic |
| P | Native Hawaiian or Other Pacific Islander |
| W | White |
| M | Two or More Races |
| O | Race/Ethnicity Unknown |
Selection Criteria and Supporting Detail File Format
Using the following selection criteria, the new hire summary shows the number of African American, Hispanic American and female employees hired in each job code and the total number of new hires and others in each job code. The agency workforce summary shows the number of African American, Hispanic American and female employees in the workforce in each job code.
Selection Criteria
- Employee type must be regular full time or regular part time.
- Categories include Total Number of Employees, African Americans, Hispanic Americans, Total Females and Total Number of Others.
- The EEO job category code reflected in the new hire section is determined by the EEO value reported on the hire date.
- An employee’s EEO status in the Workforce Detail and Summary Reports is determined by using the EEO job category code in the most current report period.
- Regular full-time or part-time employees who are active anytime during the report period are counted in the total workforce figures.
- Reason codes 010, 015, 017, 510, 910 and LEG (legislative transfers) are used to determine the new hire status.
- A regular full-time or part-time employee who is hired with one EEO job category code that is changed to another code in the same reporting period will be counted in the new hire figures with the original code. The workforce figures will reflect the latest EEO job category code for the reporting period.
- Any regular full-time or part-time state employee who transfers to an institution of higher education will be counted in the new hire figures and in the workforce figures of the new agency.
- Any regular full-time or part-time employee who is terminated and returns in the same reporting period as a regular full-time or part-time employee will be counted in the new hire figures separately for each hiring occurrence and in the workforce figures separately for each period of employment.
- When a newly hired employee is reported with multiple regular full-time or part-time jobs/appointments, the report program selects the job with the longest appointment period. If there are multiple full-time or part-time jobs/appointments with equal appointment lengths, the report program selects the job with the lowest job category code value.