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Glenn Hegar  ·  Texas Comptroller of Public Accounts

ACR 30647 – USPS System Change
July 8, 2011

Introduction

ACR 30647 modified the Uniform Statewide Payroll/Personnel System (USPS) to change what prints on a deduction warrant effective July 8, 2011.

Issue

Employee deduction warrants are generated with the Texas Identification Number (TIN) on the face of the warrant and on the warrant stub. The TIN contains the Social Security number (SSN) for the employee associated with a deduction warrant.

The Social Security Number Protection Act of 2010 prohibits all levels of government from “displaying the Social Security account number of any individual, or any derivative of such number, on any check issued for any payment by the federal, state or local agency.” However, federal guidelines require employers to put the SSN identifying number on the face of the warrant for federal tax levies.

Solution

ACR 30647 modified the warrant print program to mask all USPS payroll deduction warrants with a TIN that starts with 2 on the stub of the warrant and only leave the TIN unmasked on the face of the warrant for federal tax levies. The masking will happen with bytes 2-6 of the TIN.

For More Information

If you have questions, please contact your USPS representative.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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