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ACR 60319 – USAS System Change
April 19, 2019

Introduction

Application Change Request (ACR) 60319 for the Uniform Statewide Accounting System (USAS) modifies the USPS Payroll Deduct Payment Register (DAFR3913) for better monitoring of pending payroll deduction payments. This change is effective April 19, 2019.

Background

USAS report DAFR3913 is used to monitor the status of pending payroll deduction payments. This report is an important reconciliation tool, especially for analyzing the effects of payment combining.

USAS combines positive and negative deduction payments to create a reduced payment to the vendor. The DAFR3913 displays the results of this payment combining, allowing agencies to identify negative payments that may require further action.

Issue

The report title was misleading in that it indicated it was only for payments initiated through the Uniform Statewide Payroll/Personnel System (USPS). However, the report also includes payments initiated through the Standardized Payroll/Personnel Reporting System (SPRS) and payroll payments initiated through USAS using document type 5 – Payroll (Reimbursements and Adjustments).

In addition, the report did not include the date a payment was originally scheduled to be issued. Presenting this date would be useful for identifying payments that are pending past their intended issue date.

Finally, the VENDOR NO/MC and VENDOR NAME fields were not consistently populated on the first page of the report, or when the data records for a combined payment spanned multiple pages.

Solution

The following enhancements were made to the report:

  1. The title of the report was changed to Payroll Deduct Payment Register, removing the reference to a specific payroll system.
  2. A new PMT DT column was added that presents the original payment date for each transaction. This date can be used to identify payments that are pending past the original payment date and have not been issued.
  3. The VENDOR NO/MC and VENDOR NAME fields consistently populate on the first page of the report.
  4. When the data records for a combined payment span more than one page, the VENDOR NO/MC and VENDOR NAME fields populate at the top of the subsequent page(s), with (cont) appended to the VENDOR NAME.

Reports Affected

Payroll Deduct Payment Register (DAFR3913)

For More Information

For assistance with reviewing the DAFR3913, contact your agency’s USPS or SPRS payroll representative.

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