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Glenn Hegar  ·  Texas Comptroller of Public Accounts

ACR 60279 – USAS System Change
Sept. 7, 2018

Introduction

Application Change Request (ACR) 60279 for the Uniform Statewide Accounting System (USAS) adds a new column to the Outstanding Warrant Report (DAFR8161) and Outstanding Warrant Control Report (DAFR8171). The new column displays the oldest Appropriation Year (AY) associated with a warrant. This change is effective Sept. 7, 2018.

Background

The USAS reports DAFR8161 and the DAFR8171 are used to monitor outstanding warrants so that any necessary action, such as processing warrant cancellation transactions, can be taken prior to the warrants reaching their respective void dates.

Issue

Because warrants are valid for two fiscal years from the fiscal year in which they are issued, it is common for the funding for a given warrant to be associated with an appropriation that is no longer valid — for example, an inactive Appropriation Number (20) profile. When this occurs, the warrant cancellation request might process in the Treasury Operations’ Web Warrant Inquiry and Cancellation System (WWIC), but the cancellation transaction is unable to process in USAS.

Solution

A column was added to both reports that displays the oldest AY associated with the funding source used when the warrant was issued. This allows for agency users to be proactive in requesting the reactivation of the 20 profile prior to processing a warrant cancellation request in WWIC, thus reducing the potential for the cancellation transaction failing in USAS.

Only the oldest AY will be displayed in order to eliminate the potential increase of the amount of data included on the report.

In addition, the obsolete AGENCY AMOUNT column was removed from the report, because the data originally presented in this column is no longer valid.

Reports Affected

USAS Outstanding Warrant Report (DAFR8161) and Outstanding Warrant Control Report (DAFR8171).

For More Information

For assistance with reviewing the DAFR8161 or DAFR8171, or with requests to reactivate a 20 profile, contact your agency’s appropriation control officer.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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