ACR 60634 –Change to Direct Deposit ACH Payroll Files
Effective March 20, 2026

Introduction

Effective March 20, 2026, Application Change Request (ACR) 60634 for the Texas Identification Number System (TINS) implemented a change to the direct deposit state employee payroll files and supplemental annuity files. Nacha, which governs the rules and guidelines of the automated clearing house (ACH) network, implemented a new rule that changes the description for payroll payments.

Issue 1

Before the Nacha rule change, the 10-character COMPANY ENTRY DESCRIPTION field on the ACH payroll files was determined by each originator of the payments, such as the Comptroller’s office. Nacha’s rule change standardizes this field nationwide to require PAYROLL as the first seven characters of the field with the last three characters to be defined by the originator.

Solution 1

To comply with the new Nacha rule, the COMPANY ENTRY DESCRIPTION field for:

• Bimonthly and monthly payroll files was updated with PAYROLLREG from REG SALARY.
• Employee supplemental payroll files was updated with PAYROLLSUP from SUPPL PYRL.

State employees whose financial institutions display this field on their statements will see this minor change, which has no effect on the payments. Agency payroll and/or human resource officers may need to notify their employees of this minor change.

Issue 2

Before the Nacha rule change, supplemental annuity payments issued by the three state retirement systems were combined in the same ACH file as state employee supplemental payrolls and displayed SUPPL PYRL in the COMPANY ENTRY DESCRIPTION field.

Solution 2

Due to the Nacha rule change for employee payroll files, the supplemental annuity payments were separated from the employee supplemental payroll file. This provides for a more accurate description of ANNUITYPMT in the COMPANY ENTRY DESCRIPTION field and distinguishes supplemental annuity payments from the regular monthly annuity payments, which remain ERSANNUITY and TRSANNUITY.

The retirement systems may need to notify their retirees of this minor change for recurring non-monthly annuity payments that may display on their financial institution statements.

This ACR does not change the remitter’s name for each ACH payment, which is a 16-character field that represents the paying agency name, which may also display on the payees’ financial institution statements.

Contact Payment Services or email payment.services.dd@cpa.texas.gov for questions about these ACR changes.