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Glenn Hegar  ·  Texas Comptroller of Public Accounts

ACR 60014 – TINS System Change
June 12, 2015

Introduction

Application Change Request (ACR) 60014 modified the Texas Identification Number System (TINS) to reactivate mail codes during the mid-day validation process effective June 12, 2015.

Note: The monthly mail code cleanup inactivation process has been on hold, but will resume after the migration of this ACR.

Issue

If a mail code was inactivated during the monthly cleanup process, state agencies and institutions of higher education had to either call Payment Services or submit a Payee Change Request form (74-157) (login required) PDF to request mail code reactivation.

Solution

Reactivation Requirements

The TINS Mid-Day Validation Process has been enhanced to allow agencies to submit input files with a request to reactivate mail codes that:

  • Were inactivated during the monthly mail code cleanup inactivation process
    –AND–
  • Have an Address Indicator on Payee Mail Code Information (PYADDR) screen of S, F, M or T (cannot be Blank)

Mail codes that were not inactivated during the monthly cleanup process or that show an Address Indicator of Blank will return a new error message:

Message Code Message Action Required
719 Mail Code Cannot Be Reactivated

Indicates reactivation was requested for a mail code NOT inactivated during the monthly cleanup inactivation process.

Contact Payment Services or submit a Payee Change Request form (74-157) (login required) PDF to request reactivation of the mail code.

720 Mail Code Address Invalid, Mail Code Cannot Be Reactivated

Indicates reactivation was requested for a mail code inactivated during the monthly cleanup inactivation process, BUT the Address Indicator has a value of Blank.

Contact Payment Services or submit a Payee Change Request form (login required) PDF to research reactivation of the mail code.

Note: The mid-day mail code reactivation input file request is optional. Agencies may continue to contact Payment Services or submit a PCR to request reactivation of mail codes.

Reactivation Procedure

Agencies not currently using the TINS Mid-Day Validation Process must first perform a test in TINS Agency Setup. Contact Payment Services at tins.mail@cpa.texas.gov to coordinate testing.

See Appendix H – File Layouts and Check-Digit Algorithms (login required) for the mid-day validation input file positions. Submit Request Type A to reactivate a mail code.

Note: Agencies must continue to contact Payment Services or submit a PCR to request reactivation of mail codes that do not meet the criteria.

For More Information

Please see TINS Mid-Day Validation Process and Mail Code Inactivation Process in the TINS Guide (FPP P.003).

If you have questions, contact Payment Services.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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