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Glenn Hegar  ·  Texas Comptroller of Public Accounts

ACR 42809 — HRIS System Change
Sept. 14, 2012

Introduction

ACR 42809 removes Vendor ID as a validated field for deduction transactions in the Human Resource Information System (HRIS) effective Sept. 14, 2012.

Note: Institutions of higher education do not need to modify their batch interfaces to HRIS since any Vendor ID submitted will be treated as filler.

Issues

HRIS payroll deduction transactions currently require a vendor number and mail code that are active in the Texas Identification Number System (TINS). TINS maintains vendor numbers and mail code information for payment transactions processed through the Uniform Statewide Accounting System (USAS). However, higher education institutions send deduction payments directly to vendors and do not issue deduction payments through USAS. Therefore, vendor information is not updated in TINS, and Vendor ID validation in HRIS often results in error messages during HRIS payroll processing.

Solution

This ACR resolves this issue by removing vendor ID validation for the batch and online transactions. Vendor ID will also be removed from the payment deduction information (87 Record) and the following screens:

  • Payment Deduction Entry Screen (PRPD)
  • Cancellation/Adjustment Screen (PRCA)

This ACR removes some Vendor ID validation messages on the Higher Education Carrier Table Update Screen (RTHC) and the Exception Transaction Report using batch (14 record) when entering or modifying carrier information.

Vendor ID will still be available for posted deduction inquiry and the carrier process.

Screen/Report/Process/Transaction

Vendor IDs submitted will be treated as filler as follows:

Payment Deduction Information

  • Payment Deduction Information (87) Input Record Layout
  • Input Record Matrix for the 87 Record
  • Exception Transaction Listing (87) Payment Deduction Information Report (F48BRPTR)
  • Payment Deduction Entry Screen (PRPD)

Payment Deduction Information 87 Record Layout Affected

Columns 117-130 on the Personnel 87 record layout will be redefined, and any Vendor ID submitted will be treated as filler.

Column HRIS Field Name Picture
117–130 FILLER X(14)
131–132 FUND-CAT-CODE X(2)
133–150 LOCAL-FUND-REF X(18)
151–157 OTHER-PREM-CONTR-AMT X(18)
158–250 FILLER X(93)

For More Information

If you have questions about this process, please contact your HRIS representative.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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