CAPPS System Changes - August 2024

CAPPS Financials Changes

• Secure and add the following tables to the query tree: COUNT_UTIL_INV and BU_ITEM_UTIL_CD. (SR 42682)
• Provide for T-code and general ledger account (GLA) values in the CAPPS to Asset Management (AM) journal generate process. (CSD SR-60019 / ASP SR 30515)
• Cash Receipts modification to enforce consistent T-code entries on deposits or reallocations. (CSD SR-60024 / ASP SR 31969)
• Cash Receipts enhancement to un-approve a deposit batch that has not yet been processed to the general ledger. (CSD SR-60052 / ASP SR 37215) 
• T&E tables added to the RPT1 environment for query and reporting purposes. (CSD SR-60059 / ASP SR 38065)
• Fix record joins for TX_Q_PSQRYDEFN view to see all available data. (CSD SR-60060 / ASP SR 38075)
• Added “accounting date” to search criteria and included a new field on the receipts landing page within Cash Receipts. (CSD SR-60093 / ASP SR 39787)
• Move the SHIP TO ATTENTION field up adjacent to the Ship-To instructions of the PO Print Report (PO_DISPATCH). (CSD 60135 / SR 41655)
• Resolved multi-tenancy issues in seven fields in ePro fluid. (CSD 60142 / SR 41728)
• Remove special characters from the TX_HX_VW report for the Financials Data Extract process. (CSD 60158 / SR 42218)
• Prevent a Purchase Order (PO) with multi-funded assets from saving with “Dist. By = Amt”. (CSD 60170 / SR 42400)
• Correct Travel & Expense supervisor workflow to route correctly. (CSD SR-60176 / ASP SR 42629)  

CAPPS HR/Payroll Changes

• The TX_PY_AGY_PAYROLL_DIST_ERN_END query should report distribution correctly so that the Commitment Accounting (CA) managers can validate employer contributions accurately. (SR 53275)
• An ePM Administrator can view employees within a given date range and by their HR status that are missing a document when running the Employees Without Evaluations query so that they can accurately monitor the progress of evaluations. (SR 54165)
• The system should hide the contact information for their manager when they submit a performance document for approval so that they will not view PII related to the approving manager. (SR 56384)
• The system should correctly display column headers and perform the tabbing order on the Program Security page so that the ELM Training Administrator or Coordinator can view pages with the accessibility mode turned on. (CSD SR-60018 / ASP SR 20433)
• The empl_rcd should be populated based on the associated empl_rcd found for the same employee in CAPPS so that records are not flagged as in error and the emplid/empl_rcd combination can be used when comparing information across system tables. (CSD SR-60055 / ASP SR 36024)
• The sort fields on the time and labor pages should reflect the data displayed on that page so that the TL superusers can sort the data they are looking for without confusion. (CSD SR-60101 / ASP SR 39464)
• The Staffing Report should report accurate Fiscal Year (FY) data so that core human resources (HR) users can utilize the report for staffing and budgeting needs at the agency. (CSD SR-60145 / ASP SR 44896)
• The load time and labor process should not create paylines for previously terminated employees when they are rehired into a different paygroup so that employees won't potentially be overpaid. (CSD SR-60160 / ASP SR 46618)
• Benefit Administrator can enroll judges in the new judicial plan type defined in SB 1245 so that judges can contribute the correct amounts starting September 1, 2024. (CSD SR-60167 / ASP SR 47166)
• FMLA administrators should be able to create an FMLA event for employees with prior employment at the same agency so that they can track the employee FMLA time. (CSD SR-60192 / ASP SR 50105)
• The FMLA balance process should not insert negative balances for employees who are excluded on the run control page. (CSD SR-60236 / ASP SR 52881)
• Data validations should be completed on all fields associated with an employee's prior hazardous duty time so that invalid entries cannot be made (or rows deleted) which would impact the employee's hazardous duty entitlement. (CSD SR-60241 / ASP SR 52976)
• Benefits Coordinator can change FMLA plan years so that their agency can manage FMLA events on a different FMLA period. (CSD SR-60245 / ASP SR 53078)
• The system-generated TRCs in Payable Time should not have invalid funding information erroneously attached to them so that when TL superusers run funding reports/queries, only valid funding information keyed on the timesheet is displayed. (CSD SR-60246 / ASP SR 53092)
• The PEI process should be successfully processed for large agencies so that agencies can receive all PEI record types they are requesting. (CSD SR-60261 / ASP SR 53923)
• Add the following records to the multitenant query tree so the Payroll CPE/CIET records can be utilized for private queries: TX_PAY_EARNINGS, TX_PAY_OTH_EARN, TX_PAY_ONE_TIME, TX_PAY_GARN_OVR, and TX_PAY_TAX_OVRD. (CSD SR-60276 / ASP SR 54119)
• The TX_HR_AGY_ACTVPOS_WEE_INFO accurately displays the "Date Position Last Occupied" for empty positions in cases where the last employee who occupied the position transferred to a new position as opposed to terminating from the agency so that information on the report is correct. (CSD SR-60340 / ASP SR 55303)
• New auxiliary application tile and configuration for the CAPPS Service Desk so that Level 1s can access the service desk ticketing system. (CSD SR-60353 / ASP SR 55440)
• Shell roles added for the SBX training environment so that access to the training database is granted when logging in through TDIS. (CSD SR-60362 / ASP 2SR 55522)
• New training tile for access to the training database when logging in through TDIS. (CSD SR-60378 / ASP SR 55702)
• The correct retirement code, retirement plan elections, and retirement fee general deduction election should be accurate upon the save of a rehire processed on the Custom Hire component so that manual corrections are not required to each of these fields. (CSD SR-60401 / ASP SR 55957)
• The CAPPS logos and various aesthetic changes so that CAPPS is updated as part of the re-branding efforts. (CSD SR-60473 / ASP SR 56344)