CAPPS System Changes - August 2023

CAPPS Financials Changes

• AM Asset Listing Report no longer displays duplicate transactions. (SR 28174)
• Provided an automated notification for PO/AM and AP/AM interface errors to alert agencies when asset transactions fail in the CAPPS integrations to asset management. (SR 30657)
• Implemented change that prevents approved, posted, and journal-generated vouchers from being re-submitted. (SR 31525)
• Modified the Budget Journal upload a spreadsheet to stay in sync with the generate parent budget type indicated on the file. (SR 32068)
• Corrections to the Voucher Print report including preventing line amounts from doubling, fixing the exclude travel vouchers criteria, and reflecting the correct USAS sent date. (SR 32254)
• Delivered an additional asset control feature to restrict PO receipts for asset purchases to one receipt per asset. (SR 32886)
• The TINS check is now available for Inquiry Users. (SR 33217)
• CAPPS Inbound is no longer creating invalid liquidation journals when a 904/905 T-Code is received without a corresponding 264/247 transaction. (SR 33543)
• The new field ‘Current Work Location’ has been added to the T&E Field to Expense Report. (SR 34007)
• Fixed the issue with CR reallocation reversals for current-year receipts defaulting to the incorrect chartfields. (SR 34228)
• Generated t-code lines on multi-vendor vouchers now successfully interface to USAS. (SR 34323)
• Added a header column to the T&E exception comment and risk subpage. (SR 34451)
• WDOC GL Account now captures accounts with more than six digits. (SR 34551)
• The General Ledger Journal Entry process has been updated to allow for proper encumbrance reporting for APS018. (SR 34909)
• Fix to prevent users from receiving approval emails from their previous agency. (SR 35092)
• New records/fields have been made available in the Financials Data Extracts. (SR 35127)
• TE Approval workflow emails were updated to reflect the correct SetID and approval hyperlink. (SR 35268)
• CMBL locations were allowed to be saved on a voucher in certain circumstances. This has been fixed and CMBL vendors cannot be saved. (SR 35500)
• The Expense Report History Default has been updated to allow users to see expense reports from prior years. (SR 35534)
• Corrected multi-tenancy issues with parent contracts and inserting requisition approvers. (SR 35558)
• Issues causing job failure for enterprise-wide PO Budget checks have been fixed. (SR 36032)

CAPPS HR/Payroll Changes

• T&L Superusers with the TX_TL_Notify_Rehire_Recoup_Pay role will now receive notification emails appropriately, so that external communications are only sent to the proper recipients. (SR 5307)
• The Projected Annual Leave Report will round accruals to the next quarter-hour similar to Payable Time Summary and TL Superusers able to run the report without error, so that accruals rounding is same in the report and Payable Time Summary. (SR 13012)
• A new query (TX_HR_AGY_ACTVPOS_WEE_INFO) that provides a list of all active positions and current incumbent information (or blank and a date vacated if vacant), so that this information can be readily available to Core Human Resources (HR) Users. (SR 19911)
• A new query (TX_HR_AGY_JOBCD_LAST_USED) that reports the last time a functional job code had an incumbent, so that this information can be readily available to Core Human Resources (HR) Users. (SR 40571)
• Agency entries deleted from the Non-CAPPS FMLA Hours page are also removed from the FMLA Inquiry page after running the FMLA balance process, so that an employee’s FMLA leave balance is accurate. (SR 43929)
• The employee’s state service date will now always reflect the correct date, so that longevity and leave accruals for the employee are accurate. (SR 44038)
• The agency retirement forecast query (TX_HR_Agy_Retirement_Forecast) will accurately forecast employee retirement dates, so that agencies have correct employee retirement date estimates. (SR 44907)
• A new query (TX_EP_DOC_STATS_BY_MGR) that allows EPM administrators the ability to view the current performance document status for the manager’s direct and indirect reports, so that they can confirm the employees are receiving a performance evaluation and stay in compliance with their agency’s internal policies. (SR 45323)
• The Mgmt/Staff Ratio report no longer considers positions/employees inactivated prior to report run parameters when reporting supervisor level discrepancies, so that only employees with true errors are displayed. (SR 45386)
• Statewide support users have the ability to map more than two tax classes to one SPRS Dedcd on TX SPRS Pay Code Mapping page, so that duplicate errors are avoided and payroll docs process successfully. (SR 45451)
• Payroll approvers can delete a payroll document that has been previously approved from CAPPS, so that when the payroll document is sent to SPRS it would get rejected because of not having an approval. (SR 46990)
• CAPPS Recruit users can import military employment preference information from WorkInTexas to CAPPS Recruit, so that they can access the information for WorkInTexas applicants within CAPPS Recruit. (SR 47153)
• CAPPS Recruit agencies hiring through the Hire Candidate page can import military employment preference information from CAPPS Recruit to CAPPS HR/Payroll, so that they can review and save military employment preference information on the Hire Candidate page efficiently. (SR 47155)
• CAPPS Recruit agencies hiring through the Hire Candidate page, can review and save military employment preference information and also derive the appropriate competitive selection action/reason codes, so that they can utilize the self-service Hire Candidate page to capture updated military employment preference information and also to perform appropriate movements within an agency per statute. (SR 47156)
• A new action reason code (A46) allows Core Human Resources (HR) users the ability to increase the salary for a person who was selected through competitive selection for a position with the same job code, so that the salary can change (within the range) without a change in the job classification code. (SR 47165)
• Core Human Resources (HR) users can select one the two new military preference designations available (Spouse Member and Spouse Primary), so that the selection is accurate during the CAPPS Custom Hire process or when updating Modify a Person. (SR 47169)
• TL superusers have the ability to award paid leave for certain state employees who are eligible for FMLA following the birth or adoption of a child, so that they can track the usage. (SR 47187)
• As an agency with associate judges or salary schedule J positions, CAPPS Recruit Requisition Owners can select an appropriate job template when creating a requisition for these positions, so that they can recruit and hire for vacancies through CAPPS Recruit. (SR 47209)
• The edits for reason code 030 fire correctly, so that Human Resources (HR) users can ensure that they are in accordance with payroll policy. (SR 47221)
• A warning message is displayed on the fluid timesheet that displays when leave is reported with LWOP TRCs on the first day of the current or future months, so that there can be consideration of whether the employees should be put on a leave of absence with an effective date equal to the first of the current month. (SR 47302)
• The timesheet displays a warning message when regular hours are reported on a state/statutory holiday with no scheduled hours, so that employees are reminded that the day is designated as a state/federal holiday and report hours under the appropriate TRC. (SR 47364)