CAPPS System Changes - July 2026

CAPPS Financials Changes

• Automate the generation of Warrant Cancel Vouchers. (SR-60008)
• Add the USAS document number as search criteria on the Create/Update Journal Entries page in the general ledger (GL) module. (SR-70403)
• Add the fund code as a prompt for the Budget Versus Actuals report. (SR-70831)
• Create an Excel-to-Component Interface (CI) for route control deletion. (SR-72256)
• Update the Requisitions to Be Sourced report to ensure the report runs successfully if the user can access multiple business units. (SR-72454)
• Update the autopopulate feature from the IN Browser to ensure successful matching between the History (HX) Recycle Browser and the IN Browser. (SR-73034)

CAPPS HR/Payroll Changes

• Enable managers and administrators to view evaluation documents for active and terminated direct and indirect employees in current and prior years by updating the system to allow access to terminated employees’ documents within the View‑Only Documents and View Documents page. (SR-68389)
• Add an Other Info column to the ERS/CAPPS Insurance Reconciliation report to enable benefits coordinators and payroll processors to identify whether employees listed on the report are on leave of absence, have Time and Labor leave without pay for a full month, or are dual employees during the reporting period by using the Social Security number stored in CAPPS rather than the ERS File – Personal Data section, ensuring this information is readily accessible. (SR-75001)
• Allow Enterprise Performance Management (ePM) managers to identify the specific document routed for approval when receiving a Request Submitted for Approval email, enabling better management of documents that may be rerouted due to “reports to” changes and ensuring managers with multiple evaluations for the same employee can clearly determine which document was submitted for approval. (SR-76626)
• Enable ePM agency administrators to transfer or delete performance notes for terminated employees, allowing agencies to maintain more accurate and organized performance note records. (SR-76627)
• Add the user ID (OPRID) to the Direct Deposit Audit report, enabling payroll processors to identify the user who made changes on the Direct Deposit page. (SR-76629)
• Update to ensure that, when a Time and Labor user runs the Leave Balance report, the generated PDF output appears directly in Process Monitor (View/Log Trace) after successful execution, allowing the user to easily retrieve and verify the report without navigating to Report Manager or manually extracting URLs from trace files and resolving the issue of PDFs not appearing in certain reports despite successful processing. (SR-78428)
• Ensure CAPPS calculates qualified overtime premium hours in compliance with the federal 2025 Reconciliation Legislation, allowing Time and Labor users to store and report employee overtime premium pay accurately. (SR-78727)
• Correct the logic used to populate Total Days in the Prior State Service grid and ensure the accurate calculation of terminated employees’ state service date and prior state service (years, months and days) on the Manage Job page, supporting correct final payments and leave accruals. (SR-79115)
• Introduce an online edit preventing users from entering required work hours met (RWMET) when the sum of worked, leave and calculated holiday hours up to the entered date is less than the employee’s scheduled hours for their FLSA work period, incorporating new message 30250‑098 (“RWMET is not valid for use on this date”), applying refined logic for summing reported work/leave hours and determining applicable holiday hours. (SR-80027)
• Allow termination of contingent workers (CWR) on the Fluid Job page without triggering the ERNCD required-field continuous integration error, ensuring CWR terminations process successfully across all environments. (SR-80039)
• Ensure CAPPS Recruit recruiters and recruiter administrators receive a single notification when candidates display with an invalid candidate disposition status on the View/Update Candidate staging table, providing timely communication while preventing excessive emails beyond the candidate’s hire‑eligible timeframe. (SR-80069)
• Remove the “county” address requirement when adding new applicant references, allowing correct functioning in creating and managing applicants across all agencies. (SR-80132)
• Allow core HR users and benefits coordinators to update the retirement indicator on the Manage Job page, ensuring employees receive the correct retirement deductions from their paychecks. (SR-80274)
• Create a new role and permission list to provide appropriate access to the TX_HRS_ADD_APPL_CI component interface; enables secure and consistent processing of WorkInTexas (WIT) State of Texas Applications for Employment (SOTAs) across environments, and ensures proper role alignment within both Human Capital Management and CAPPS FIN. (SR-80300)
• Allow Time and Labor users to enter or select a specific “from” date on the Payable Time Detail page and have that date retained as entered, resolving the issue of the field being automatically reset to the start of the employee’s FLSA work period. (SR-80359)
• Capture additional applicant data not included in WIT SOTAs, including screening question responses, attachments, EEO information and attestation acknowledgments, ensuring recruiters have consistent and complete information when reviewing and screening candidates. (SR-80471)
• Convert Texas Department of Criminal Justice employees’ expiring COMPTTM24 hours to annual leave on the expiration date automatically, preventing loss of earned time and removing the need for manual intervention. (SR-80623)
• Improve the speed and reliability of time administrators’ and superusers’ time approvals by adding a Submit button and “approval in process” status while retaining full visibility of the Approvals section. (SR-80664)