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CAPPS System Changes - June 2023

The system change information below provides a summary of the new and/or updated functionality that was implemented into the CAPPS Production environment during the indicated month, including the Service Request (SR) number for the change. This information is reviewed monthly during the CAPPS user group meetings.

The current Release Notes format began in April 2023. For additional details about the SRs listed in months prior to April 2023, CAPPS agency support staff can view the SR details via the SR ticketing system.

Contact the CAPPS Product Team at CAPPS.Product.Team@cpa.texas.gov with questions or for additional information.

CAPPS Financials Changes

  • The system now allocates the funds appropriately on voucher distribution lines when a large number of assets are procured and paid by multiple funding sources. (SR 28546)
  • Denial comments are now included in workflow emails for all modules. (SR 31925)
  • Record PC_REQ_SR_DTL is not available for use in queries. (SR 32446)
  • The Prompt Payment report now contains all comments. (SR 32820)
  • Chartfield distributions that have been edited on a receipt are now viewable in CAPPS Cash Receipts. (SR 32913) 
  • A new view of Personal Data has been created to allow travel and expense users to query employee names. (SR 32925)
  • The issue preventing GL sources from being configured for user preferences has been resolved. (SR 33651)
  • The issue causing requisitions to lock and be unavailable for sources has been resolved. (SR 33653)
  • The public query TX_RECON_USAS_EXPEND used to reconcile USAS to CAPPS is now calculating the correct sign for GR documents. (SR 34422)
  • Voucher mass maintenance can now be performed on all voucher styles, including custom CAPPS systems (MVV, MVR, etc.). (SR 34510)
  • The Buyer Mass Change page has been secured, and access has been restored to users. (SR 34561)
  • Cash Receipts treasury load performance has been improved. (SR 35271)

CAPPS HR/Payroll Changes

  • Time Admin generates a new exception to stop transactions where REGHR (or REGDS) is reported on a day where the total hours reported for the day are less than scheduled hours so that incorrect calculations can be avoided and corrected in a timely manner. (SR 14902)
  • The Employee Overtime Balance query will provide one row of data per employee so that the correct ending balance will display for the applicable sequence number and date. (SR 17807)
  • Any adjustments made to an employee's vacation or sick leave balances after their termination automatically sends to ERS so that ERS receives corrections made to the employee's leave after their termination. (SR 22228)
  • The final approval of one-time merit payments process successfully and not error so that manual updates do not have to be made to the CPE. (SR 37579)
  • The Benefit Participation Program is determined based on the work hours of all employment instances so that in cases where the employee is dually or concurrently employed, the Benefit Participation Program is correct. (SR 38727)
  • Business Unit and Department ID are included on ELM queries so that I can filter queries by division and field location. (SR 40478)
  • The hire/rehire keyed transactions now populate and save the employee's BRP indicator so that the hire transaction will not be rejected in SPRS due to a missing BRP indicator. (SR 40523)
  • No longer receive an incorrect message displayed for CWR employees when entering time so that only valid warning/error messages will pop up in a timesheet. (SR 41478 / SR 46361)
  • An edit prevents re-running the Actuals Distribution process when the payroll document is already posted to the General Ledger (GL) so that the GL interface will not generate a duplicate journal file for CAPPS Financials. (SR 42258)
  • A new comprehensive report of all employees in my agency, including their name, location, current schedule & FLSA workweek, so that it is easy to see all of these details in one place. (SR 43668)
  • Future-dated direct deposit changes keyed into CAPPS will send to SPRS as soon as the system date is greater than or equal to the effective date of the direct deposit change so that TINS will be updated with the new direct deposit instructions for the employee. (SR 43778)
  • Edits fire only for the transaction that I am correcting when using "correct history" so that emails are not sent on prior transactions not being touched. (SR 44743)
  • A new comprehensive report of all employees in my agency, including their name, location, all available leave plans & current balances as of a particular date, so that it is easy to see all of these details in one place. (SR 44767)
  • The Work Location will not save without a valid address on file so that the subsequent transactions associated with the employee assigned to the specific Work Location will process successfully. (SR 44843)
  • The CAPPS Support team is now able to correct SPRS Audit Report Out of Balance errors through the Correct SPRS OOB Distribution page so that Agency's Payroll Officers can continue with payroll and send the DOC to SPRS successfully. (SR 45000)
  • The PEI program processes based on an ASOFDATE instead of the current system date and provides data based on this ASOFDATE so that in situations when processing exceeds the midnight hour or system issues cause delays in processing, my agency file still contains all relative information based on the date expected. (SR 45291)
  • The existing TX_FY_JOB year-end process job was modified to run using a date other than 9/1 so that I can use this process for the 5% across-the-board increase effective July 1, 2023. (SR 45523)
  • A new edit to prevent the ability to unconfirm/unsheet a payroll already in a USAS Accepted status so that I do not encounter pay data synchronization issues across CAPPS and SPRS. (SR 45575)
  • The available company/employees are limited by my row-level security when adding a new run control for the BioSketch report so that I do not make selections outside of my row-level security. (SR 45812)
  • Time Administration applies all appropriate rules while processing reported time so that payable time can be calculated appropriately. (SR 46642)
  • The system now updates the agency-level job codes for mass changes so that manual entries are not necessary for all agency-level job codes. (SR 46945)