CAPPS System Changes - February 2024

CAPPS Financials Changes

• Implement a limit in PO Receiving to ensure that no more than 999 asset IDs can be copied to an AP Voucher. (SR 37190)
• Correctly calculate the refund balance on a cash receipt when an adjustment is made to the refund amount. (SR 37412)
• Updates to Fluid ePro to default the budget date to the accounting date when a requisition is changed. (SR 37704)

CAPPS HR/Payroll Changes

• Added judicial and attorney longevity to the Projected Longevity Report so that payroll processors can have a complete projected longevity estimate. (SR 6941)
• The Fiscal-Year End (FYE) Annual Leave Conversion report is now in the standard BI Publisher (BIP) format so that the report can be maintained efficiently. (SR 20317)
• Add company and data field to the TX_TL_ORC_REPORT query so that TL superusers can run the query and view the results by company. (SR 20936)
• The TX_HR_AGY_RETIREMENT_FORECAST query calculates correct annual and sick leave balances so that TL superusers can view valid data in the results. (SR 21033)
• The Employee Monthly Time Report displays accurate data so that users can reconcile leave and reporting is correct. (SR 22922)
• The Time Needs Approval Status Report returns needs approval data corrected based on report parameters so that the report is correct and not misleading. (SR 24313)
• The department name has been added to the Employee Leave Balance by Agency Report so that TL superusers can identify what department employees are in when reviewing the report results. (SR 31405)
• The TX_TL_NA_NEW_SUPERVISOR Query now displays the full employee ID, the correct department name, and the supervisor’s name so that the information is accurate. (SR 32163)
• The Personnel Change Report displays all SPRS reportable job action/action reasons so that core human resources (HR) users can verify, review, and report on transactions processed. (SR 32839)
• The fiscal year rollover process no longer creates invalid W-4 rows for employees, so September paychecks will be accurate. (SR 33027)
• The reorg process will successfully process all requested employee information when the “Reports To” is blank so that bulk processing is accurate. (SR 38715)
• A monthly process runs and creates a file containing a monthly count of employees per agency/location and is provided to TWC’s Labor Market Information Department (SR 40067)
• Emails are sent to users with the TX_HR_MERITS_FINAL role when a manager self service (MSS) merit fails on the final approval so that the core human resources (HR) users with the roles are alerted, can investigate, and manually key the entry into job data. (SR 40353)
• The Agency Transfer From field in Manage Job allows input when using Correct History to update the Hire Action Reason code from a 010 to a 012 so that Core Human Resources (HR) Users can populate the field and save the Job transaction changes successfully. (SR 44252)
• Incorrect hours are removed from the Family and Medical Leave Act (FMLA) Inquiry page when the FMLA ID is removed from transactions previously designated as FMLA in Time and Labor so that the FMLA Balance Inquiry only includes days and hours designated to FMLA. (SR 44403)
• The employee status will update to deceased (D) and a new W-4 exempt row will be written when adding or correcting a termination using action reason 069 so that the system correctly reflects the person terminated due to death and taxes are not withheld on payments made after the employee’s death. (SR 44632)
• An address change will only save in CAPPS if a valid city format is used so that incorrect data is not submitted for an employee. (SR 46185)
• The CAPPS support team can hire employees and non-employees outside the thirty-day window so that late-entry acquisitions can be keyed into the system. (SR 46698)
• The system prevents employees from taking Annual Leave Taken (ANLVT) when it is entered on the last days of the employee’s 6-month continuous service period so that ANLVT is not taken before meeting the 6-month service date requirement. (SR 47239)
• The performance on the Time and Labor Workcenter- View Exceptions page renders data efficiently so that data is loaded and displayed in an acceptable amount of time. (SR 47371)
• An address change will only save in CAPPS if a valid zip code format is used (99999 or 99999-9999) so that incorrect data is not submitted for an employee.  (SR 48226)
• The TX_HR_AGY_VETERANS_STATUS_ALL query returns all employees with the selection criteria in the query so that the query results are accurate. (SR 49238)
• The salary bulk insert process updates the total compensation field so that the updated compensation changes are reflected in the correct effective sequence in job data for employees. (SR 49366)
• Additional edits added to the Agency Job Code Setup table so that core human resources (HR) users cannot create and use inactive classified job codes. (SR 49830)
• The system will not allow an effective dated location change to be submitted in Manager Self Service (MSS) that is earlier than the system date so that historical records are not entered into the system. (SR 50533)
• Created a new view that is query-secured and added TX_PSOPRDEFN_VW and TX_ONE_PAY_VW to the multi-tenant tree so that payroll officers can query limited information from the PSOFPRDEFN table. (SR 51620)
• The company field is populated on the supporting CAPPS employee profile records when data is added for an employee so that core human resources (HR) users can query efficiently against the tales. (SR 51748)
• The Control J page information link on all fluid pages is viewable so that the CAPPS support team can view the page, component, and menu details for creating queries. (SR 51803)