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CAPPS System Changes - December 2023

The system change information below provides a summary of the new and/or updated functionality that was implemented into the CAPPS Production environment during the indicated month, including the Service Request (SR) number for the change. This information is reviewed monthly during the CAPPS user group meetings.

The current Release Notes format began in April 2023. For additional details about the SRs listed in months prior to April 2023, CAPPS agency support staff can view the SR details via the SR ticketing system.

Contact the CAPPS Product Team at CAPPS.Product.Team@cpa.texas.gov with questions or for additional information.

CAPPS Financials Changes

  • Create an automated solution for removing standard User Preferences related to terminated users to alleviate the need to submit Service Requests for the removal of User Preferences for those users. (SR 26634)
  • Update the Purchase Order print to add PO line criteria so that the correct vendor ID is reflected from the PO distribution line. This change will correct the print for ProCard POs and other POs that include multiple vendors. (SR 33853)
  • Require custodian assignment when entering a Purchase Order receipt for asset purchases. This functionality is configurable by agencies that require custodians at the time an asset is received. (SR 35579)
  • Update to allow General Ledger (GL) users to filter by the Source and User ID fields in the GL WorkCenter. This change will improve the GL users’ ability to monitor and manage journal documents. (SR 36033)
  • Update the PO loader to use the supplier location from the input file when loading POs when there are multiple supplier locations available for a supplier. (SR 38144)
  • Provide the ability to enter the NIGP Class and Item upon creation of the Requisition so that this information defaults to the lines as needed without manual entry. (SR 38604)

CAPPS HR/Payroll Changes

  • The time entered on the employee’s timesheet does not generate an email for employees with the ESS No TL Role. (SR 8294)
  • The ePM Agency Administrators can identify the 2nd level approver on a performance document so that they can follow up with the manager to complete the pending approval tasks. (SR 19393)
  • The Federal Funding Report runs in a reasonable time so that the report can be run for the whole agency and the data can be used for several other activities. (SR 24699)
  • The ePM Agency Administrators can view the detailed status description on the TX_EP_AGY_EMPL_EVAL_DOC_STATUS query so that they can manage the document status more efficiently. (SR 28005)
  • The Earliest Change Date (ECD) can be reset for all employees in an agency or multiple agencies when necessary so that Time Administration will reprocess the required employee population. (SR 36811)
  • The job code associated with an employee's Position number can be used on the rehire of an employee so that the correct job code and related information are sent to SPRS. (SR 42985)
  • The system edits successfully evaluate the current transaction that Core Human Resources (HR) Users are working on in “correct history” only so that updates they make when using “correct history” are successfully saved in the system. (SR 43650)
  • Name changes made for employees in the Modify a Person page are sent to SPRS so that an employee's name in CAPPS, TINS, and SPRS are all in sync. (SR 45327)
  • The Position Payment Posting Report processes successfully without a unique constraint error so that the report can be reviewed for all payrolls. (SR 45989)
  • The ERS Daily Inbound process uses the date from another position on the record when the “TX_DATE1_CHAR is blank” error is encountered so that the ERS Daily process will complete to success and all transactions are successfully processed. (SR 46428)
  • The CP25 HIR rows and associated direct deposit instructions process and are sent to SPRS, so that Payroll Processors can process travel reimbursements timely. (SR 46541)
  • Time and Labor (TL) Time Administration will calculate the accrual award correctly so that the accruals are not inflated or deflated if the ECD is reset more than 12 months prior or if the ECD is reset to a prior date after the catch-up and Time Admin is processed for over 12 months. Note: It is best practice and the CAPPS recommendation to process Time Administration month-by-month if the ECD is not in the current month. (SR 46842)
  • The Earliest Change Date (ECD) for concurrent employees is the same for both empl_rcd’s, so that the employee’s time is always processed simultaneously for both empl_rcd’s. (SR 47691)
  • Human Resources (HR) Core Users can run and retrieve correct data for the TX_HR_SW_JOBCODE_TBL_BY_AGY query (public query). (SR 48163)
  • The system correctly calculates an employee’s six-month continuous service date, so that the six-month service date flag is updated appropriately and the eligibility date to use/pay vacation lump sum is correct. (SR 49456)
  • TL Superusers can award paid leave for certain state employees who are eligible for FMLA following the birth or adoption of a child so that they can track the usage. It allows employees at FMLA-exempt agencies to take paid parental leave without FMLA Plan ID. (SR 50135)
  • Time Administration processes all valid employees, so that the time is processed regularly, and payable time is generated. (SR 50412)