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CAPPS System Changes - January 2025

The system change information below provides a summary of the new and/or updated functionality that was implemented into the CAPPS Production environment during the indicated month, including the Service Request (SR) number for the change. This information is reviewed monthly during the CAPPS user group meetings.

The current Release Notes format began in April 2023. For additional details about the SRs listed in months prior to April 2023, CAPPS agency support staff can view the SR details via the SR ticketing system.

Contact the CAPPS Product Team at CAPPS.Product.Team@cpa.texas.gov with questions or for additional information.

CAPPS Financials Changes

  • Within the Project Costing module, the following fields will be defaulted in the Funds Distribution target page: Budget Check Flag, Reversal Flag and Threshold Amount. This reduces errors and speeds up manual entry. (SR-60080)
  • Within the Asset Management module, a user can configure asset classes so they can process transactions that may have more than one capitalized account associated with the asset class. (SR-60103)
  • Within the General Ledger module, the SetID value will default onto the Tree Manager and the GL Unit values will default in the Speedcharts. This reduces errors and speeds up manual entry. (SR-60689)
  • Within the PO module, columns were added to the PO Adjustment Screen to show which user made an update to the PO and the associated date/time. This provides detail for decisions on how to process pending voucher payments associated with the purchase order. (SR-60690)
  • Workflow tables have been added to query trees for purchase orders, requisitions, vouchers and journals so the data can be used for searching and reporting. (SR-60942)

CAPPS HR/Payroll Changes

  • The former Leave Liability Report is no longer available in the Leave Liability Report Process List. (SR-60148)
  • HR users with TX_HR_BLR_ACTION_NOTIFY_HR role can now see approved/denied merit information on the View Transaction component when the user clicks on the link received in the email notification generated for the transaction. (SR-60158)
  • Benefits coordinators and core Human Resources users are now able to run a report that shows all employee and employer deductions for benefits, such that they can use the report to create a total compensation report/pkg for employees. (SR-60237)
  • The Low Leave Balance by Agency query performance has been improved, such that users can now retrieve the data without being timed out online. (SR-60277)
  • Military preference fields and the derived Veteran Preference Indicator were added to the Personnel Extract Interface (PEI) file for the PERS (Person Data) Record Type. (SR-60287)
  • The recurring $3.00 ERSFEE will no longer be erroneously deducted from paychecks when employees are promoted from an ERS-eligible job code to a LECOS-eligible job code. (SR-60300)
  • The Family Medical Leave Act (FMLA) balances process logic was modified to correctly calculate previous period events, such that employees' FMLA balances reflected in the system are now accurate. (SR-60376)
  • In Performance Management (ePM), the current Approve Documents page was modified/updated to a fluid Approval page to resolve the error when navigating on the page, such that ePM agency administrators can now view performance management documents before approving or denying performance evaluations. (SR-60460)
  • Fixed the job code sync functionality to AGENCY level job codes when TEXAS level job codes are updated, such that edits and validations reference current configurations. (SR-60567)
  • The USERID value was added to the PEI file for PERS (Person Data) record type. (SR-61316)
  • When navigating from TL Superuser, TL Time Administrator, and TL Decentralized Superuser fluid Payable Time and Leave Balances pages to My Time and Leave Tile, Payable Time and Leave Balances pages, the payable time and leave balances will show appropriately for the current user and not the last employee viewed. (SR-61747)
  • CAPPS will now automatically lock managers, time administrators, and decentralized superusers from making schedule changes in correction mode once payroll has begun, such that prior month changes are limited to only TL superusers. (SR-62010)
  • The timesheet header Scheduled Hours is no longer getting clipped when employees' scheduled hours are two whole numbers and two decimal values--e.g., 10.25. (SR-63423)
  • In the Manager Self-Service dashboard, the Approvals tile is renamed to HCM Approvals to better distinguish it from Finance Approvals. (SR-63586)