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CAPPS System Changes - January 2024

The system change information below provides a summary of the new and/or updated functionality that was implemented into the CAPPS Production environment during the indicated month, including the Service Request (SR) number for the change. This information is reviewed monthly during the CAPPS user group meetings.

The current Release Notes format began in April 2023. For additional details about the SRs listed in months prior to April 2023, CAPPS agency support staff can view the SR details via the SR ticketing system.

Contact the CAPPS Product Team at CAPPS.Product.Team@cpa.texas.gov with questions or for additional information.

CAPPS Financials Changes

  • Restrict the ability to run Project Costing: PC_FND_DIST process at BU level or above. (SR 28859)
  • Implement an alert to the agency and a 30-minute hold on the CAPPS to USAS Outbound (TX_CAPPS_AP) if an error is identified on the AP journal. (SR 35366)
  • Add event dates in CAPPS Travel and Expense documents in addition to the official Travel Begin and Travel End dates currently captured on Travel documents. (SR 36299)
  • Travel coordinators are now able to create travel authorizations (TAs) by copying the TA document from another employee within their agency. (SR 36300)
  • Improve the ability to change Chartfields for existing requisition lines by adding Speedcharts on the Mass Change page. (SR 36714)
  • The Return to Manage Requisitions link will now correctly navigate the user back to the requisition when selected from the Approval Status page. (SR 37118)
  • The GL Journal Page will validate and require an Agency GL Account based on the USAS T-Code for the transaction. (SR 38186)
  • Create a new view based on the TX_US_ARCH_ARC table. Special characters such as double quotes, newline characters, line feed characters, and others will be removed from the description fields and comments fields in the view. (SR 38411)

CAPPS HR/Payroll Changes

  • Time and Labor superusers can award and track the balance for Veteran’s Medical Health Leave so that employees do not go over the statutory 15 days or any additional days the agency administrative head may award. (SR 7357)
  • The Lookup Field Labels display correctly with Accessibility Mode turned on so ELM Training Administrators can access the mandatory learning enrollment list. (SR 20598)
  • An employee’s Manager’s Name, Department ID, and Department Name reflect on the TX_TL_REPORTED_TIME_ALL query results so that Time and Labor Superusers can identify all relevant data when reviewing the results. (SR 20684)
  • The employee name reflects on the TX_TL_PAYABLE_TIME_BY_TRC_AGY query results so that Time and Labor superusers can identify what employees are included when reviewing results. (SR 20697)
  • The employee name reflects on the TX_HR_AGY_LICENSE_CERTIFS query results so that Core Human Resources (HR) Users can identify which employees are included when reviewing results. (SR 25602)
  • TL superusers can run the Comp Time/Overtime Earned report for legislative comp time so that they can view Legislative Comp Time Earned. (SR 28858)
  • The Special Leave Report was removed from the report menu since the report has been retired and should no longer be run. (SR 31882)
  • Two new queries, TX_PY_AGY_GENL_DED_AUDIT and TX_PY_AGY_CUP_AUDIT, that will display general deductions such as credit union deductions, loans, etc., so that each agency can see employees with these deductions as well as any updates. (SR 32162)
  • The time administration process will calculate accrual awards correctly for rehire or return-to-work (RTW) employees, so that the invalid exception is not generated for Annual Leave Plan (ANLVP) or leave accruals are reduced for the termination month after rehire or RTW.
    (SR 38318)
  • The timesheet activity email notification sent to employees is accurate, so the employee gets the correct information. (SR 41721)
  • The mass job code update processes the Texas-level job codes and adds the new fiscal year (FY) row for all job codes without any errors so that the employee records are updated with accurate information on the FY row in Job Data. (SR 47933)
  • The fiscal year (FY) jobs process the new employee records accurately in CAPPS, send the data to SPRS, and do not allow agency users to remove/edit the FY row in Job Data so that employee records are accurate and there is no impact to pay. (SR 47936)
  • The system will prevent core human resources (HR) users from processing salary actions outside the designated salary grade in Correct History mode so that they can ensure all salary actions are following payroll policy guidelines. (SR 48394)
  • Time and Labor (T&L) superusers can run the TRC by Date report for different processes by options so that the requested data is fetched accurately in the report. (SR 49261)
  • The Leave Balances page displays accurate balances and expiring hours so that employee self-service (ESS) users can view available leave plan balances in ESS. (SR 49349)
  • Allow employee self-service (ESS) users to update their existing direct deposit instructions if they had previously exempted themselves so that the current or new instructions are saved with an active status. (SR 49501)
  • The 2023 W-2 tax form template reflects the correct copy type and resolved the missing decimal in box 12 so that W-2s are accurately reported to the Social Security Administration and employees. (SR 51810)