Accounting Policy Meeting
Thursday, Aug. 15, 2024

Agenda

Time	Topic	Speaker
10–10:05 a.m.	Welcome and Introductions	Lawrence Koonce, Expenditure Assistance team lead, Fiscal Management Division, Texas Comptroller of Public Accounts
10:05–10:25 a.m.	SPA Threshold Increase	Shirley Perry & Vanessa Heckert, SPA analysts, Fiscal Management Division, Texas Comptroller of Public Accounts
10:25–11 a.m.	LeaseQuery	David Haecker, Financial Reporting supervisor, Fiscal Management Division, Texas Comptroller of Public Accounts
11–11:25 a.m.	New USAS GL Accounts	Megan Toliver, Financial Reporting assistant supervisor, Fiscal Management Division, Texas Comptroller of Public Accounts
11:25–11:40 a.m.	Updates to the General Revenue Reconciliation Web Application	Shelly Arnold, CPA, special projects analyst, Fiscal Management Division, Texas Comptroller of Public Accounts
11:40–11:55 a.m.	Questions	Financial Reporting section and SPA analysts, Fiscal Management Division, Texas Comptroller of Public Accounts
11:55 a.m.–12 p.m.	Adjourn	Lawrence Koonce, Expenditure Assistance team lead, Fiscal Management Division, Texas Comptroller of Public Accounts

Attendees can choose to attend the Aug. 15 (10 a.m.–12 p.m. CDT) one of two ways:

Attend in person at:
Barbara Jordan Building, Room 2.034
1601 Congress Ave., Austin, TX 78701
Attend online by:
Registering for the Aug. 15 Financial Reporting Updates webinar (via Webex). After registering, you will receive a confirmation email containing information about joining the webinar.
Tips to Follow During the Webinar:
- Use Google Chrome as the internet browser to avoid Webex connectivity issues.
- If you lose the connection to the webinar while it is in progress, find your registration confirmation email and click the link to join the webinar again. The presentation should resume in progress.
- If you are using a web browser with multiple tab functionality, open a new window with only a single tab to ensure you do not have multiple sessions open.
To End the Webinar:

At the end of the presentation, the moderator will end the webinar. Close your web browser when the webinar is over.

CPE Credit:

At this time, no CPE Credit is offered.

Contacts

If you have questions about the webinar, email the Expenditure Assistance section.

Questions and Answers

SPA Threshold Increase

When will the Texas Comptroller Manual of Accounts (FPP Q.009) be updated to reflect the capitalization threshold changes?

The Texas Comptroller Manual of Accounts currently reflects capitalization changes/updates as of the beginning of fiscal 2025.

If our agency has a capital asset on our books with a value between $5,000 and $10,000, do we need to change it to an inventory asset or can we leave it capitalized?

No. All previously capitalized assets that are under the new fiscal 2025 threshold of $10,000 remain capitalized and continue to depreciate for the recorded life of the asset.

Are there any CAPPS reports that are equivalent to SPA reports?

No. CAPPS does not have any reports that are equivalent to the State Property Accounting (SPA) reports. SPA is currently the system used to record property accounting.

Will there be any in-person SPA training offered at some point?

We replaced the SPA in-person core training with the SPA Core Training videos that can be viewed anytime on FMX.

LeaseQuery

What is the difference between LeaseQuery and FinQuery?

FinQuery is the parent company of LeaseQuery. FinQuery, which specialized in just lease software, has recently expanded its scope beyond leases — therefore the parent company implemented a name change to better encompass its total product range.

Are there any procedures for entering information on new SBITAs or adjusting SBITAs?

The procedures for a SBITA are the same as for a Lease. The LeaseQuery homepage has a Knowledge Base tab that lets users search for instructions on any subject. If additional assistance is required, contact your financial reporting analyst.

General Revenue Reconciliation

Can Fiscal Management send agencies the GR template and a copy of GR Recon adjustments so that agencies can update their internal accounting records?

The General Revenue Reconciliation workbook will be sent out to all agencies by Sept. 15.

Which GR entries should be completed by agencies, if any? Which GR entries will be completed by the Comptroller’s office?

Each agency will work with its assigned appropriation control officer to make budgetary entries in the first two weeks of Sept. For GR Consolidate agencies, financial reporting analysts will reconcile general revenue activity and make necessary entries in USAS.

When will the GR reports be available for Ad Hoc reporting?

As in all previous years, the Ad Hoc reports are transmitted to all agencies/institutions beginning Sept. 03.

Miscellaneous Topics & Updates

Are there any updates on Note 2 automation?

No. There are no current plans for capital asset automation.

Can you provide insight into the role of the Comptroller’s office regarding interagency activities between controlling and non-controlling agencies in shared funds, including clearing out the “CR” reports and the incongruity between the Interfund activities deadline of Sept. 26 and the Binding Encumbrance deadline of Oct. 30. It is our understanding that non-controlling agencies should include payables in their due-to/from amounts.

The controlling agency continues to receive the CR101 report in its Ad Hoc file to record its portion of the shared cash activity. The non-controlling agency uses the DAFR 8580 or the SIRS Balance Sheet to record its portion for each D23 fund. The financial reporting analyst determines whether a Due From or Due To needs to be recorded based on the existence of recorded Accounts Receivable or Accounts Payable. This is for activity crossing GAAP Fund and GAAP Fund Type.

Accounting Policy Meeting Thursday, Aug. 15, 2024

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