Accounting Policy Meeting
Thursday, July 20, 2023
Agenda
| Time | Topic | Speaker |
|---|---|---|
| 2:00 – 2:05 p.m | Welcome and Introductions | Lawrence Koonce, expenditure assistance team lead, Fiscal Management Division, Texas Comptroller of Public Accounts |
| 2:05 – 2:25 p.m. | State of Texas Travel Contracts & Exceptions to the Use of Contract Travel Services | Annalisa Bossoni, expenditure assistance program specialist, Fiscal Management Division, Texas Comptroller of Public Accounts |
| 2:25 – 2:45 p.m. | Updates to AFR Reporting Requirements/New GASB pronouncements | Lisa Parks, financial reporting analyst, Fiscal Management Division, Texas Comptroller of Public Accounts |
| 2:45 – 3:00 p.m. | Financial Reporting Due Date Reminders & Upcoming Changes | Megan Toliver, financial reporting analyst, Fiscal Management Division, Texas Comptroller of Public Accounts |
| 3:00 – 3:15 p.m. | TINS ACR #60547 – TINS Edits | Franny Villareal, payment services team lead, Fiscal Management Division, Texas Comptroller of Public Accounts |
| 3:15 – 3:25 p.m. | Questions | Payment Services, Expenditure Assistance and Financial Reporting sections, Fiscal Management Division, Texas Comptroller of Public Accounts |
| 3:25 – 3:30 p.m. | Adjourn | Lawrence Koonce, expenditure assistance program specialist, Fiscal Management Division, Texas Comptroller of Public Accounts |
Registration for Webinar
Register for the July 20 (2:00 p.m. CDT) Financial Reporting Updates webinar.
After registering, you will receive a confirmation email containing information about joining the webinar.
Tips to Follow During the Webinar:
- Use Google Chrome as the internet browser to avoid Webex connectivity issues.
- If you lose the connection to the webinar while it is in progress, find your registration confirmation email and click the link to join the webinar again. The presentation should resume in progress.
- If you are using a web browser with multiple tab functionality, open a new window with only a single tab to ensure you do not have multiple sessions open.
To End the Webinar:
At the end of the presentation, the moderator will end the webinar. Close your web browser when the webinar is over.
CPE Credit:
At this time, no CPE Credit is offered.
Contacts
If you have questions about the webinar, email the Expenditure Assistance section at: expenditure.assistance@cpa.texas.gov
Questions and Answers
General
Our Accounting Policy meetings are not recorded. A presentation handout is available on the Accounting Policy Meetings page specific to that meeting date.
State of Texas Travel Contracts
The Hotel Engine contract is set to expire on Sept. 30, 2023. Renewal status has not been determined at this time. See the State Travel Management Program – Hotel Contract for updates once the current contract expires.
Yes. State employees may use the contracted rental car rates for out-of-state travel. See the State Travel Management Program – Enterprise Rent-A-Car Contract to view the comparison tables for all contracted vendors’ rates and other contract provisions. General car rental information is located on the State Travel Management Program – Car Rental Information page.
AFR Website/New GASB Pronouncements
The process of collecting all the information from the agencies is almost complete. Once the Financial Reporting section has a complete population of GASB 94 contracts, a threshold will be set and published on the AFR website. This should be complete by Aug. 10.
There will be new general ledger (GL) accounts set up for GASB 94. However, this process is not complete. The AFR website and the Appendices will be updated when the GL accounts are established in USAS.
Yes. The AFR website is being updated to include GASB 91. Please look for this information in Note 30 – Nonexchange Financial Guarantees.
While there is not a place online for agencies to review their prior year GASB survey submissions, the agency can request this data through their financial reporting analyst.
The Financial Reporting section is here as a resource to help agencies with questions on any USAS entries. However, the financial reporting analysts will not be making USAS entries on behalf of the agencies to meet the new deadlines taking effect next fiscal year.
Beginning in September, AFR Ad Hoc review reports are electronically transmitted to agencies as part of the agency’s daily system reports (DAFR reports). Agencies should reach out to their financial reporting analyst if they believe any Ad Hoc reports are missing. See AFR Ad Hoc Review Reports.
The financial reporting analysts will be making shared cash entries for agencies as soon as we receive the GCA’s closing package and obtain the payroll related cost information from ERS. The Financial Reporting section cannot guarantee USAS entry prior to Sept. 15.
LeaseQuery provides reports for SBITAs just like it does for leases. These reports need to be turned into USAS entries and entered by the agency. The Leases/SBITA Working Papers are available on the Annual Financial Report Working Papers page.
LeaseQuery will generate reports for SBITAs that can be used for USAS entries. The Leases/SBITA Working Papers are available on the Annual Financial Report Working Papers page.
Typically, AFR Ad Hoc review reports are transmitted as Word documents. Agencies can convert the Word document to PDF using the file’s top menu options by selecting File, then select Save As Adobe PDF. If necessary, consult your agency’s IT department for assistance formatting the received file.