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Accounting Policy Meeting
Wednesday, May 19, 2021

Agenda

Meeting Handout PDF

Time Topic Speaker
2:00 p.m. Welcome and Introductions Gaby Needham, financial reporting team lead, Fiscal Management Division, Texas Comptroller of Public Accounts
2:05 – 2:30 p.m. USAS Profile Review and Cleanup Procedures John Walker, financial reporting analyst, Fiscal Management Division, Texas Comptroller of Public Accounts
2:30 – 2:40 p.m. Titles Profile (D53) Elzbieta Jochacy, financial reporting supervisor, Fiscal Management Division, Texas Comptroller of Public Accounts
2:40 – 3:20 p.m. Implementation of GASB Statement No. 84, Fiduciary Activities Diana Dunnahoo and Chantell Franks, financial reporting analysts, Fiscal Management Division, Texas Comptroller of Public Accounts
3:20 – 3:30 p.m. Processing Supplemental Appropriations and Reductions (FPP A.047) Drey Lord, appropriation control assistant supervisor, Fiscal Management Division, Texas Comptroller of Public Accounts
3:30 – 3:55 p.m. Questions Appropriation Control and Financial Reporting, sections, Fiscal Management Division, Texas Comptroller of Public Accounts
3:55 – 4:00 p.m. Adjourn Gaby Needham, financial reporting team lead, Fiscal Management Division, Texas Comptroller of Public Accounts

Registration for Webinar

Register for the May 19 (2:00 p.m. CDT) Accounting Policy Financial Reporting Updates at:

https://txcpa.webex.com/txcpa/onstage/g.php?MTID=e24a4302448631cc1e04001d2b08a8080

After registering, you will receive a confirmation email containing information about joining the webinar.

Tips to Follow During the Webinar:

  • Use Google Chrome as the internet browser to avoid Webex connectivity issues.
  • If you lose the connection to the webinar while it is in progress, find your registration confirmation email and click the link to join the webinar again. The presentation should resume in progress.
  • If you are using a web browser with multiple tab functionality, open a new window with only a single tab to ensure you do not have multiple sessions open.

To End the Webinar:

At the end of the presentation, the moderator will end the webinar. Close your web browser when the webinar is over.

CPE Credit:

At this time, no CPE Credit is offered.

Contacts

If you have questions about the webinar, email the Financial Reporting section at frs@cpa.texas.gov

Questions and Answers

General

The handout is published at least one day prior to the webinar and is located on FMX’s Accounting Policy Meetings page for that specific meeting date.

Both the Appropriation Control and Financial Reporting sections are providing training opportunities over the summer. Visit FMX’s Training Center for more information.

Additionally, users can enroll in Training via Webex for the 3-day Appropriations Management classes or any one of several one-day Travel and Purchases classes that are scheduled throughout the summer.

FMX also offers Web-Based Training and Tutorials for users to take at their own discretion.

Although not finalized, we are working on providing more details for USAS Core training during July’s Accounting Policy Meeting.

The 2021 Master Schedule of Fiscal Year-End Close Events is scheduled to be updated in early July.

USAS Profile Review and Cleanup Procedures

The Comptroller’s office will transmit USAS Profile Review and Cleanup Reports to agencies June 3–10.

In order for an active profile to roll forward to fiscal 2022, you must leave the End Effective Date field blank.

The cleanup procedures and the respective PCU and FM Query – SIRS reports are as follows:

Appropriation Control/Operating

  • Profile review for program code profile (D04) and program cost account (PCA) profile (26)
    • PCU 105A – PCA/Program rollup with Fund/GAAP fund elements
    • PCU 107 – PCA profile posting levels and lookups
    • PCU 112 – Program profile levels and lookups
    • PCU 116A – Central PCAs
    • PCU 151 – Program code and appropriation number inconsistencies
  • Profile review for organization code profile (D03) and index code profile (24)
    • PCU 108 – Index profile posting levels and lookups
    • PCU 110 – Organization profile levels and lookups
  • Profile review for agency object profile (D11)
    • PCU 115 – Agency object profile
  • Clearing default funds (Fund 9000 deposit adjustments and Fund 9001 returned checks) and review of comptroller objects 3788 Default Deposit Adjustments – Suspense and 3789 Returned Checks – Default Fund
    • PCU 117 – Default funds 9000 and 9001
    • PCU 118 – Activity posting to funds 9000 or 9001
    • PCU 119 – Comptroller objects 3788 and 3789 in funds other than 9000 and 9001
    • FM Query – SIRS/USAS Research Tools/Appropriation Reports
  • Correction of unappropriated general revenue and local revenue
    • PCU 138A – Unappropriated GR, 00000, Potential adjustments
    • PCU 138B – Unappropriated GR, 99906, Potential adjustments
    • PCU 138C – Local Sales Tax, 99907, Potential adjustments
    • FM Query – SIRS/USAS Research Tools/Appropriation Reports

Financial Reporting

  • Profile review for fund profile (D23)
    • PCU 101 – Consolidates funds with wrong GAAP fund type
    • PCU 102B – D23 profiles that have changed the appropriated fund
    • PCU 106 – Fund profile posting levels and lookups
    • PCU 113 – Fund/GAAP fund rollup
    • PCU 155 – D23 profiles that will not roll forward to next fiscal year
    • FM Query – SIRS/USAS Financial Statements/New Balance Sheet/Statement of Net Position
    • FM Query – SIRS/AFR Desk Review/Balance Sheet
  • Zero out balances in the system clearing accounts (GL 9999 and 9992)
    • PCU 120 – System clearing GL 9999 and 9992
    • FM Query SIRS AFR DR115 – Review system clearing
  • Correction of incorrect general ledger and Comptroller object relationships
    • PCU 132B – Non-revenue objects with revenue accounts
    • PCU 133 – Non-expenditure objects with expenditure accounts
    • PCU 134 – Non-other sources and uses objects with other sources and uses accounts
    • FM Query – SIRS/USAS Financial Statements/Changes in Fund Balance — Governmental
    • FM Query – SIRS/USAS Financial Statements/New Changes in Net Position — Proprietary
    • FM Query – SIRS/USAS Financial Statements/New Changes in Net Position — Fiduciary
    • FM Query – SIRS/USAS Financial Statements/Government-wide Financial Statements – Statement of Activities
    • FM Query – SIRS/AFR Desk Review/Operating Statement
  • Pass-through funds
    • PCU 152 – Pass-through funds, current year, comptroller objects
      • 3725 – State Grants, Pass-Through Revenue, Non-Operating
      • 3842 – State Grants, Pass-Through Revenue, Operating
      • 3971 – Federal Pass-Through Revenue, Non-Operating
      • 3978 – Federal Pass-Through Revenue, Operating
      • 7614 – State Grant Pass-Through Expenditure — Non-Operating
      • 7615 – State Grant Pass-Through Expenditure — Operating
      • 7971 – Federal Pass-Through Expenditure — Non-Operating
      • 7978 – Federal Pass-Through Expenditure — Operating
    • FM Query – SIRS/AFR Desk Review/SEFA/SPTR
  • Cash in State Treasury
    • CR 101 – Cash in State Treasury
    • CR 101A – Cash in D23 Funds
  • Internal Transaction (IT) File Cleanup
    • DAFR2021 – Batch/Document Processing Summary
    • DAFR2151 – Agency Batch Error Report
    • DAFR2221 – USAS Transaction Aging Report
    • DAFR3331 – USAS IT File Status Report
    • FM Query – SIRS/USAS Research Tools/USAS IT File

Titles Profile (D53)

The change to access the web applications applies only to new agency’s employees.

The next training webinar for Security Coordinators is schedule on July 21, 2021. Contact ssa.security@cpa.texas.gov to register for this webinar.