“What’s New” for USPS
| 09/10/21 | Take the 2021 Fiscal Management Customer Service Survey Take the 2021 Fiscal Management Customer Service Survey
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 24. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
|---|---|
| 09/10/21 | Preliminary Fiscal 2021 Annual Report (Statewide Hiring Practices) Preliminary Fiscal 2021 Annual Report (Statewide Hiring Practices)
Preliminary copies of the fiscal 2021 Annual Report (Statewide Hiring Practices) will arrive at state agencies and institutions of higher education via electronic file transfer on Sept. 16. Agencies and institutions must submit electronic report acknowledgment forms by Sept. 23, and have until Sept. 28 to review the preliminary report and enter or submit changes. See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS, SPRS and USPS contacts. |
| 09/10/21 | Additional Accounting Policy Statements Updated Additional Accounting Policy Statements Updated
The following Accounting Policy Statements (APSs) have been updated:
Review each APS to ensure compliance with the most current policies and procedures. |
| 09/03/21 | Reminder – Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8 Reminder – Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
BlueZone Web-to-Host 5.2 will be decommissioned Sept. 8. Customers must upgrade to BlueZone Web-to-Host 7.1 before that date. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for installation instructions. Note: If you have trouble connecting to the FMX site or downloading BlueZone, contact your IT support to determine if your agency security policies or firewalls are blocking access. |
| 09/03/21 | Reminder – Veteran Workforce Summary Reports Due Reminder – Veteran Workforce Summary Reports Due
Sept. 15 is the maintenance and corrections deadline for the fiscal 2022 fourth-quarter Veteran Workforce Summary Reports (June 1 to Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 16 and must be submitted by Sept. 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 08/27/21 | Emergency Leave Reporting Due Emergency Leave Reporting Due
Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year. See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report. |
| 08/27/21 | Reminder – Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8 Reminder – Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
BlueZone Web-to-Host 5.2 will be decommissioned Sept. 8. Customers must upgrade to BlueZone Web-to-Host 7.1 before that date. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for installation instructions. Note: If you have trouble connecting to the FMX site or downloading BlueZone, contact your IT support to determine if your agency security policies or firewalls are blocking access. |
| 08/27/21 | Reminder – Salary Supplement Report Due Reminder – Salary Supplement Report Due
State agencies and institutions of higher education must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s Office and the Secretary of State by Sept. 15. See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form. |
| 08/20/21 | Community/Junior Colleges Veteran Workforce Reporting Due Community/Junior Colleges Veteran Workforce Reporting Due
Public community and junior colleges must provide quarterly data on veteran hiring and employment by completing the Comptroller’s electronic Veteran Workforce Reporting for Public Community/Junior College form. The online form (with required veteran complaint reporting included) will be available Sept. 16 and must be submitted by Sept. 23. See Public Community and Junior Colleges Veteran Workforce Reporting Criteria in Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information, including form criteria, instructions and quarterly reporting deadlines. |
| 08/19/21 | Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8 Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
BlueZone Web-to-Host 5.2 will be decommissioned Sept. 8. Customers must upgrade to BlueZone Web-to-Host 7.1 before that date. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for installation instructions. Note: If you have trouble accessing instructions or downloading BlueZone, contact your IT support to determine if your agency security policies or firewalls are blocking access. |
| 08/19/21 | Accounting Policy Statements Updated Accounting Policy Statements Updated
The following Accounting Policy Statements (APSs) have been updated:
Review each APS to ensure compliance with current policies and procedures. |
| 08/13/21 | 87th Legislature GAA Updates 87th Legislature GAA Updates
The 87th Legislature updated Article IX of the General Appropriations Act (GAA); changes take effect Sept. 1. See Changes to Article IX of the GAA and Other Bills of Interest to State Agencies (FPP F.008) for a summary of GAA changes and other legislation that affects state agencies. |
| 08/13/21 | Reason Code Definitions and Restrictions Updated Reason Code Definitions and Restrictions Updated
The 87th Legislature updated salary administration provisions of the General Appropriations Act (GAA), so the Comptroller’s office has issued:
See Reason Code Resources and Classification Salary Schedules (FPP R.022) to view and download these PDFs. |
| 08/13/21 | Veteran Workforce Summary Reports Due Veteran Workforce Summary Reports Due
Sept. 15 is the maintenance and corrections deadline for the fiscal 2021 fourth quarter Veteran Workforce Summary Reports (June 1 to Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 16 and must be submitted by Sept. 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 08/13/21 | Reminder – Systems Unavailable During Year-End Close Reminder – Systems Unavailable During Year-End Close
The USAS annual cash-basis close for fiscal 2021 occurs on Aug. 31. The fiscal year-end close process requires shutting down the statewide fiscal systems. See Master Schedule of Year-End Close Events for more information, including:
|
| 08/10/21 | Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8 Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
BlueZone Web-to-Host 5.2 will be decommissioned on Sept. 8. Customers must upgrade to BlueZone Web-to-Host 7.1 before that date. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for installation instructions. Note: If you have trouble connecting to the FMX site or downloading BlueZone, contact your IT support to determine if your agency security policies or firewalls are blocking access. Customers using BlueZone Web-to-Host 5.2 can leave that version installed; it will not conflict with version 7.1. After Sept. 8, BlueZone Web-to-Host 5.2 will no longer connect to the CPA mainframe and will redirect to a Comptroller.Texas.Gov welcome page. Agencies and institutions may also use other TN3270E emulation software equivalent to BlueZone. See Alternative Emulator Configuration Settings (login required) in FPP N.007 or contact Information Technology Support at your agency or institution for assistance. |
| 08/06/21 | Final Copies of the 2021 EEO-4 Report Available Final Copies of the 2021 EEO-4 Report Available
The 2021 Equal Employment Opportunity (EEO)-4 Report summarizes state agency hiring practices. The Governor’s Office uses data from the biennial report (agency detail and summary reports) to comply with U.S. Equal Employment Opportunity Commission reporting requirements. Final copies of the 2021 EEO-4 Report will be available to agencies via electronic file transfer on Aug. 18. Agencies must:
See Equal Employment Opportunity (EEO)-4 Report (FPP G.003). |
| 08/06/21 | Legislative Changes to Salary Administration Legislative Changes to Salary Administration
The 87th Legislature, Regular Session, updated:
See Legislative Changes Affecting Salary Administration, 87th Legislature (FPP F.021) for more information. |
| 07/23/21 | Outstanding Warrants Void Aug. 31 Outstanding Warrants Void Aug. 31
The Outstanding Warrants Control Report (DAFR8171) runs on the first Friday of each month. Agencies should monitor their report before warrants become void on Aug. 31. See USAS Annual Close Process (FPP Q.004) for more information, including details on generating reports via the Report Request Profile, USAS 91 screen. Also see Void Warrants. Contact your appropriation control officer with questions. |
| 07/23/21 | Salary Supplement Report Due Salary Supplement Report Due
State agencies and institutions of higher education must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s Office and the Secretary of State by Sept. 15. See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form. |
| 07/09/21 | Preliminary Copies of the 2021 EEO-4 Report Available Preliminary Copies of the 2021 EEO-4 Report Available
Preliminary copies of the 2021 Equal Employment Opportunity (EEO)-4 Report will be available to agencies July 21 via electronic file transfer. Agencies must review the preliminary report and submit the electronic Report Acknowledgement form to the Comptroller’s office by Aug. 3. The Governor’s Office uses the report, which reflects state agency hiring practices for odd-numbered years, to comply with U.S. Equal Employment Opportunity Commission reporting requirements. Agencies receive a preliminary report to review the data and enter or submit changes before the final report is sent. See Equal Employment Opportunity Report (EEO)-4 (FPP G.003) for complete copies. |
| 07/02/21 | Fiscal Year-End Close Schedule Fiscal Year-End Close Schedule
See the 2021 Master Schedule of Year-End Close Events, which includes:
|
| 07/02/21 | USPS Fiscal Year-End Close Process USPS Fiscal Year-End Close Process
USPS agencies must use the fiscal 2021 USPS Fiscal Year-End Close Manual and USPS Year-End Close Schedule to prepare files correctly for the 2021 fiscal year-end close. See USPS Fiscal Year-End Close Process (FPP R.016) for complete information including the training calendar and links to the manual and schedule. |
| 06/04/21 | BlueZone Web-to-Host Upgrade Postponed BlueZone Web-to-Host Upgrade Postponed
Customers using BlueZone Web-to-Host 5.2 may continue using this version until further notice. We recommend that you upgrade to Web-to-Host 7.1 at your earliest convenience; see Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for more information and installation instructions. The Comptroller’s office will announce the new decommission date for Web-to-Host 5.2 shortly. |
| 06/04/21 | Reminder – Veteran Workforce Summary Reports Due Reminder – Veteran Workforce Summary Reports Due
June 15 is the maintenance and corrections deadline for the fiscal 2021 third quarter Veteran Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 16 and must be submitted by June 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 05/21/21 | Reminder – Upgrade BlueZone Web-to-Host by June 1 Reminder – Upgrade BlueZone Web-to-Host by June 1
All customers using BlueZone Web-to-Host 5.2 must upgrade to the latest version, 7.1, by June 1, when the current version will be decommissioned on Comptroller systems. Note: If you or your IT support already downloaded and installed BlueZone Web-to-Host 5.2 from FMX, you must upgrade to the latest 7.1 version. If your agency or office has its own licensed version of BlueZone or another 3270 emulator, you can continue using it to connect to the Comptroller’s mainframe. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for more information and installation instructions. Agencies and institutions may also use other TN3270E emulation software equivalent to BlueZone. See Alternative Emulator Configuration Settings (login required) in FPP N.007, or contact information technology support at your agency for help. |
| 05/14/21 | Fiscal 2022 Payroll Due Dates and Direct Deposit Schedule Fiscal 2022 Payroll Due Dates and Direct Deposit Schedule
For state agencies and institutions of higher education, the monthly and twice-monthly payrolls are due by the seventh workday before payday. Submitting payrolls to the Comptroller’s office on or before the due dates ensures adequate processing time for direct deposits and warrant distribution. See Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for more information, including the fiscal 2022 payroll due dates and direct deposit schedule. |
| 05/14/21 | Veteran Workforce Summary Reports Due Veteran Workforce Summary Reports Due
June 15 is the maintenance and corrections deadline for the fiscal 2021 third quarter Veteran Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 16 and must be submitted by June 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 05/14/21 | Reminder – Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems Reminder – Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
Letter of authorization (LOA) signature lists currently on file for HRIS, SPRS, USPS and CAPPS expire May 31. By May 31, each agency and institution of higher education must submit the names of authorized employees and a new LOA signature list form. Beginning June 1, only newly authorized state employees may request data changes. See Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems (FPP M.009) for forms and instructions. |
| 05/07/21 | Reminder – Upgrade BlueZone Web-to-Host by June 1 Reminder – Upgrade BlueZone Web-to-Host by June 1
All customers using BlueZone Web-to-Host 5.2 must upgrade to the latest version, 7.1, by June 1, when the current version will be decommissioned on Comptroller systems. Note: If you or your IT support already downloaded and installed BlueZone Web-to-Host 5.2 from FMX, you must upgrade to the latest 7.1 version. If your agency or office has its own licensed version of BlueZone or another 3270 emulator, you can continue using it to connect to the Comptroller’s mainframe. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for more information and installation instructions. Agencies and institutions may also use other TN3270E emulation software equivalent to BlueZone. See Alternative Emulator Configuration Settings (login required) in FPP N.007, or contact information technology support at your agency for help. |
| 04/30/21 | ARP Update to FFCRA ARP Update to FFCRA
The American Rescue Plan Act (ARP) further extends agencies’ and institutions’ ability to voluntarily offer emergency paid sick leave and paid family leave created by the Families First Coronavirus Response Act (FFCRA) through Sept. 30, 2021. The Comptroller’s office has updated Families First Coronavirus Response Act (FFCRA) Guidance (FPP F.041) to reflect ARP’s changes to FFCRA. |
| 04/30/21 | Reminder – Upgrade BlueZone Web-to-Host by June 1 Reminder – Upgrade BlueZone Web-to-Host by June 1
All customers using BlueZone Web-to-Host 5.2 must upgrade to the latest version, 7.1, by June 1, when the current version will be decommissioned on Comptroller systems. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for more information and installation instructions. Agencies and institutions may also use other TN3270E emulation software equivalent to BlueZone. See Alternative Emulator Configuration Settings (login required) in FPP N.007, or contact information technology support at your agency for help. |
| 04/23/21 | Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
Letter of authorization (LOA) signature lists currently on file for HRIS, SPRS, USPS and CAPPS expire May 31. By May 31, each agency and institution of higher education must submit the names of authorized employees and a new LOA signature list form. Beginning June 1, only newly authorized state employees may request data changes. See Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems (FPP M.009) for forms and instructions. |
| 03/26/21 | Warrant Availability on Friday, April 2 Warrant Availability on Friday, April 2
The Comptroller’s office will be closed for business on April 2 in observance of Good Friday; however, Payment Services will distribute warrants from 8-10 a.m. The warrants will be for the April 1 processing cycle. See Payment Distribution for warrant pickup requirements. |
| 03/22/21 | Pay Card Update Pay Card Update
The pay card program vendor will end its participation in the program that provides payroll or annuity net pay on debit cards on Aug. 31, 2021. The Comptroller’s office is requesting bids for a new vendor. Agencies can accept applications for pay cards through the current vendor until June 30, 2021. Payroll offices can load payroll on existing cards through the Sept. 1, 2021, pay date, and employees may use their current pay card until its balance is depleted. The Comptroller’s office will notify agencies by August 2021 either that a new vendor has been selected or that the program will be discontinued. Agencies should alert employees to the vendor change or possible cancellation of the pay card program and discuss alternative payment methods (warrant or direct deposit) to receive payroll or annuity net pay. Contact Payment Services for more information. See Payment Cards for Payroll/Annuity Net Pay (PayCards) for more program details. |
| 03/05/21 | Reminder — Veteran Workforce Summary Reports Due Reminder — Veteran Workforce Summary Reports Due
March 15 is the maintenance and corrections deadline for the fiscal 2021 second quarter Veteran Workforce Summary Reports (Dec. 1 to Feb. 28). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 16 and must be submitted by March 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 02/26/21 | Upgrade BlueZone Web-to-Host by June 1 Upgrade BlueZone Web-to-Host by June 1
All customers using BlueZone Web-to-Host 5.2 must upgrade to the latest version, 7.1, by June 1, when the current version will be decommissioned on Comptroller systems. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for more information and installation instructions. Agencies and institutions may also use other TN3270E emulation software equivalent to BlueZone. See Alternative Emulator Configuration Settings (login required) in FPP N.007 or contact information technology support at your agency or institution for help. |
| 02/19/21 | Daily Print Files Available for Download Daily Print Files Available for Download
The daily print files for the mainframe system reports are available for download for the most recent cycle plus the previous 12 cycles. Agencies can retrieve the files from the Comptroller’s mainframe server using secure file transfer protocol (SFTP), and have two weeks to download a missed file without notifying the Comptroller’s office. You must have security access to retrieve these reports. To request access, contact your agency security coordinator. If you need to retrieve files that are no longer available, contact the Comptroller’s Help Desk at (512) 463-4357 or cpa.help@cpa.texas.gov and request the SIO Group. See Requirements for Transmitting Comptroller Information Over Public Networks and Downloading Mainframe Reports Using Secure File Transfer Protocol (SFTP)(FPP N.007) (login required) for more information. |
| 02/18/21 | Warrant Distribution Delayed Due to Inclement Weather Warrant Distribution Delayed Due to Inclement Weather
Weather permitting, warrant pickup will be available on Friday, Feb. 19 from noon – 4 p.m. Agencies may call (512) 475-5329 beginning at 9 a.m. on Friday to confirm that warrants will be available for distribution. On days the Comptroller’s office is closed but warrant pickup is available, your authorized representative must have photo identification and a cell phone to call |
| 02/17/21 | Warrant Distribution Canceled Due to Inclement Weather Warrant Distribution Canceled Due to Inclement Weather
Due to inclement weather, the Comptroller’s office will be closed on Thursday, Feb. 18. Warrants will not be distributed on this day. Additional Comptroller office closures or delayed openings will be announced here on FMX. |
| 02/16/21 | Warrant Distribution Canceled Due to Inclement Weather Warrant Distribution Canceled Due to Inclement Weather
Due to inclement weather, the Comptroller’s office will be closed on Wednesday, Feb. 17. Warrants will not be distributed on this day. Additional Comptroller office closures or delayed openings will be announced here on FMX. |
| 02/15/21 | Warrant Distribution Canceled Due to Inclement Weather Warrant Distribution Canceled Due to Inclement Weather
Due to inclement weather, the Comptroller’s office will be closed on Tuesday, Feb. 16. Warrants will not be distributed on this day. Additional Comptroller office closures or delayed openings will be announced here on FMX. |
| 02/12/21 | Second Quarter Veteran Workforce Summary Reports Due Second Quarter Veteran Workforce Summary Reports Due
March 15 is the maintenance and corrections deadline for the fiscal 2021 second quarter Veteran Workforce Summary Reports (Dec. 1 to Feb. 28). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 16 and must be submitted by March 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 01/22/21 | Reminder — New Act Extends FFCRA Leave Expansion Through March Reminder — New Act Extends FFCRA Leave Expansion Through March
Congress has extended the emergency paid sick leave and expanded family medical leave created by the Families First Coronavirus Response Act (FFCRA) through March 31. Existing leave codes and earnings types will remain available in USPS, CAPPS and SPRS for agencies choosing to offer these benefits through March. The Consolidated Appropriations Act, 2021, signed in December 2020, does not provide for any additional employee leave, so agencies and institutions can only allow employees to take leave through March 31 up to the amount they are entitled to under FFCRA. Governmental employers are still ineligible for tax credits for providing this leave, though these wages are exempt from the employer share of the Social Security tax. See the Department of Labor’s Families First Coronavirus Response Act: Questions and Answers, question 104, and Families First Coronavirus Response Act (FFCRA) Guidance (FPP F.041) for more information. |
| 01/12/21 | New Act Extends FFCRA Leave Expansion Through March New Act Extends FFCRA Leave Expansion Through March
The Consolidated Appropriations Act, 2021, signed in December 2020, allows agencies and institutions to voluntarily continue offering the emergency paid sick leave and expanded family medical leave created by the Families First Coronavirus Response Act (FFCRA) through March 31, 2021. The existing leave codes and earnings types will remain available in USPS, CAPPS and SPRS for agencies that choose to continue offering these leave benefits to their employees through March. The act does not provide for any additional employee leave, so agencies and institutions can only allow employees to take leave between Jan. 1 and March 31, 2021, up to the amount they are entitled to under the Emergency Paid Sick Leave Act or the Emergency Family Medical Leave Expansion Act. If your agency or institution continues to offer leave in accordance with either or both provisions, you should monitor carefully to ensure employees do not take more leave than they are entitled to. Governmental employers are still ineligible for tax credits for providing this leave, though these wages are still exempt from the employer share of the Social Security tax. See the Department of Labor’s Families First Coronavirus Response Act: Questions and Answers, question 104, and Families First Coronavirus Response Act (FFCRA) Guidance (FPP F.041) for more information. |
| 01/04/21 | Current Forms Always Available on FMX Current Forms Always Available on FMX
Check the Forms page or appropriate topic page before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links might be outdated. You’ll find a link to the Forms page at the top of any page. Also, topic pages such as Appropriations or Payment Services feature links to related forms. |
| 12/07/20 | Update Contact Information for ACA 1094-C and 1095-C by Dec. 31 Update Contact Information for ACA 1094-C and 1095-C by Dec. 31
The Patient Protection and Affordable Care Act of 2010 (ACA) requires employers to offer affordable health insurance that provides minimum essential coverage to their full-time (and full-time equivalent) employees and their dependents or incur tax penalties. The Comptroller’s office has updated ACA 1094-C and 1095-C Reporting Requirements (FPP F.039) for calendar year 2020. Agencies should review this guidance for how it affects your agency. Your agency is responsible for 1094-C and 1095-C reporting. USPS and CAPPS Central agencies are required to update 1094-C and 1095-C contact information by Dec. 31. |
| 12/04/20 | Reminder — First Quarter Veteran Workforce Summary Reports Due Reminder — First Quarter Veteran Workforce Summary Reports Due
Dec. 15 is the maintenance and corrections deadline for the fiscal 2021 first quarter Veteran Workforce Summary Reports (Sept. 1 to Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 16 and must be submitted by Dec. 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 11/30/20 | Reminder — USPS Unavailable Dec. 12 for CYE File Split Reminder — USPS Unavailable Dec. 12 for CYE File Split
USPS will be unavailable all day Saturday, Dec. 12, while we conduct the calendar year-end (CYE) file split. All USPS payrolls finalized after the 2020/2021 file split must have a warrant date in calendar year 2021 and will be reflected in the 2021 files. See the schedule in USPS Calendar Year-End Close Process (FPP R.014) and Splitting Files in the USPS Calendar Year-End Close Manual for more information. Contact the USPS help desk at (512) 463-4008 or your agency’s assigned USPS representative with questions. |
| 11/13/20 | First Quarter Veteran Workforce Summary Reports Due First Quarter Veteran Workforce Summary Reports Due
Dec. 15 is the maintenance and corrections deadline for the fiscal 2021 first quarter Veteran Workforce Summary Reports (Sept. 1 to Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 16 and must be submitted by Dec. 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 11/13/20 | Reminder — System Maintenance Nov. 21 Reminder — System Maintenance Nov. 21
All mainframe systems (USAS, TINS, SPRS, USPS, SPA, HRIS) and CAPPS web services will be unavailable on Saturday, Nov. 21, from 7 a.m. until 7 p.m. for scheduled hardware maintenance. CAPPS systems will remain available during this time. |
| 11/13/20 | Reminder — Warrant Pickup Availability Nov. 25 Reminder — Warrant Pickup Availability Nov. 25
The Comptroller’s office will be closed for business on Wednesday, Nov. 25; however, Payment Services will distribute warrants from 8-10 a.m. for the Nov. 24 processing cycle. There will be no warrant distribution on Nov. 26 or 27. See Payment Distribution for warrant pickup requirements. |
| 11/13/20 | Reminder — Check Direct Deposit Settlement Dates Reminder — Check Direct Deposit Settlement Dates
State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. |
| 11/13/20 | Reminder — USAS/TINS File Submission Reminder — USAS/TINS File Submission
If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule. |
| 11/06/20 | System Maintenance Nov. 21 System Maintenance Nov. 21
All mainframe systems (USAS, TINS, SPRS, USPS, SPA, HRIS) and CAPPS web services will be unavailable on Saturday, Nov. 21, from 7 a.m. until 7 p.m. for scheduled hardware maintenance. CAPPS systems will remain available during this time. Mainframe data extracts and reports that are scheduled to run during this outage will need to be processed after maintenance is completed. CAPPS batch jobs that interface with mainframe systems will be placed on hold and run after 7 p.m. on Saturday. Note: CAPPS agencies should not process any new hires while the web service is down, as the interface will not occur. |
| 11/06/20 | USPS Unavailable Dec. 12 for CYE File Split USPS Unavailable Dec. 12 for CYE File Split
USPS will be unavailable all day Saturday, Dec. 12, during the calendar year-end (CYE) file split. All USPS payrolls finalized after the 2020/2021 file split must have a warrant date in calendar year 2021 and will be reflected in the 2021 files. See the schedule in USPS Calendar Year-End Close Process (FPP R.014) and Splitting Files in the USPS Calendar Year-End Close Manual for more information. Contact the USPS help desk at (512) 463-4008 or your assigned USPS representative with questions. |
| 11/06/20 | Warrant Pickup Availability Nov. 25 Warrant Pickup Availability Nov. 25
The Comptroller’s office will be closed for business on Wednesday, Nov. 25; however, Payment Services will distribute warrants from 8-10 a.m. for the Nov. 24 processing cycle. There will be no warrant distribution on Nov. 26 or 27. See Payment Distribution for warrant pickup requirements. |
| 11/06/20 | Check Direct Deposit Settlement Dates Check Direct Deposit Settlement Dates
State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. |
| 11/06/20 | USAS/TINS File Submission USAS/TINS File Submission
If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule. |
| 10/30/20 | Open Record Requests: Personal Safety Exceptions Open Record Requests: Personal Safety Exceptions
An exception to open records requests is available for employees who would be under substantial threat of physical harm if information such as work location were made public. See Confidential Employee Information for Open Records Requests Requiring Agency Input (FPP L.004) if your agency has employees who might qualify for the exception. |
| 10/30/20 | Benefits Proportional by Method of Finance Reports Due Benefits Proportional by Method of Finance Reports Due
State agencies and institutions of higher education are required to ensure payments of benefit costs are proportional to the agency’s or institution’s method of finance, unless another legal provision prohibits proportionality. Benefits Proportional by Method of Finance Reports and related adjustments are due Nov. 19. Agencies and institutions funded with a single method of finance must submit a letter confirming this status by Nov. 19 See Benefits Proportional by Method of Finance (APS 011) (FPP A.010) for more information, including forms and sample letters. |
| 10/30/20 | Reminder — Benefit Replacement Pay Leveling Election Due Reminder — Benefit Replacement Pay Leveling Election Due
State agencies that permit eligible employees to level their benefit replacement pay must update their payroll/personnel systems for December payrolls paid in calendar year 2021. See Benefit Replacement Pay (BRP) Leveling Election (FPP F.035) for more information. |
| 10/16/20 | Benefit Replacement Pay Leveling Election Due Benefit Replacement Pay Leveling Election Due
State agencies that permit eligible employees to level their benefit replacement pay must update their payroll/personnel systems for December payrolls paid in calendar year 2021. See Benefit Replacement Pay (BRP) Leveling Election (FPP F.035) for more information. |
| 10/02/20 | Reminder — Preliminary EEO Report Reminder — Preliminary EEO Report
Preliminary copies of the 2020 Equal Employment Opportunity Report (FPP F.016) will arrive at agencies and institutions of higher education via electronic file transfer on Oct. 15 with each agency’s regular daily downloads. Deadlines: Oct. 22 – Preliminary Equal Employment Opportunity Report Acknowledgement form due Oct. 26 – Data corrections due Data corrections entered or submitted after Oct. 26 will not be reflected in the final report issued on Oct. 28. |
| 09/25/20 | Final Fiscal 2020 Annual Report (Statewide Hiring Practices) Final Fiscal 2020 Annual Report (Statewide Hiring Practices)
Each state agency and institution of higher education will receive a final copy of the fiscal 2020 Annual Report (Statewide Hiring Practices) via electronic file transfer on Oct. 1. See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS, SPRS and USPS contacts. |
| 09/25/20 | Preliminary EEO Report Preliminary EEO Report
Preliminary copies of the 2020 Equal Employment Opportunity Report (FPP F.016) will arrive at agencies and institutions of higher education via electronic file transfer on Oct. 15 with each agency’s regular daily downloads. Deadlines:
Data corrections entered or submitted after Oct. 26 will not be reflected in the final report issued on Oct. 28. |
| 09/18/20 | Reminder — Take the Fiscal Management Customer Service Survey Reminder — Take the Fiscal Management Customer Service Survey
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 25. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
| 09/18/20 | Reminder — Emergency Leave Reporting Due Reminder — Emergency Leave Reporting Due
Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year. See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report. |
| 09/17/20 | Deferral of Payroll Tax Obligations Deferral of Payroll Tax Obligations
On Aug. 8, 2020, a presidential memorandum was issued regarding the deferral of payroll tax obligations in light of the ongoing COVID-19 disaster. The Internal Revenue Service published Notice 2020-65 on Aug. 28, 2020, with guidance for implementing the deferral of the employee share of the Old-Age, Survivors and Disability Insurance tax, commonly referred to as Social Security tax, imposed on wages from Sept. 1, 2020, through Dec. 31, 2020. This guidance:
After careful consideration of the impact and complexity of statewide system changes needed to implement the deferral, the tracking and repayment of the deferred taxes, and the reduced pay periods that would be available given the timeline to implement the system changes, the Comptroller’s office will not implement the deferral of payroll tax obligations for any statewide system maintained by the agency. Agencies and institutions of higher education that support and maintain their own payroll systems may choose to implement the payroll tax deferral at their discretion in alignment with IRS Notice 2020-65. If you have any questions:
|
| 09/11/20 | Preliminary Fiscal 2020 Annual Report (Statewide Hiring Practices) Preliminary Fiscal 2020 Annual Report (Statewide Hiring Practices)
Preliminary copies of the fiscal 2020 Annual Report (Statewide Hiring Practices) will arrive at each state agency and institution of higher education via electronic file transfer on Sept. 17. Agencies and institutions must submit electronic report acknowledgement forms by Sept. 24, and will have until Sept. 29 to review the preliminary report and enter or submit changes. See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS, SPRS and USPS contacts. |
| 09/11/20 | Take the 2020 Fiscal Management Customer Service Survey Take the 2020 Fiscal Management Customer Service Survey
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 25. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
| 09/04/20 | 2020 State Employee Charitable Campaign 2020 State Employee Charitable Campaign
The annual State Employee Charitable Campaign (SECC) runs Sept. 1 - Oct. 31. During the SECC, state employees may elect to deduct contributions to participating charities from their paychecks. USPS and CAPPS will be updated to reflect any changes to the SECC for the December 2020 payrolls, including participating charities’ payee codes, Texas identification numbers and contact information. Agencies and institutions of higher education not using USPS or CAPPS Central must update their payroll/personnel systems accordingly. See State Employee Charitable Campaign Participation (FPP F.033) or the SECC website for the list of participating statewide federations, local campaign areas and more information. |
| 09/04/20 | Reminder — Fourth Quarter Veteran Workforce Summary Reports Due Reminder — Fourth Quarter Veteran Workforce Summary Reports Due
The online Veteran Workforce Summary Report acknowledgment form (with required complaint reporting included) must be submitted by Sept. 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 08/28/20 | Emergency Leave Reporting Due Emergency Leave Reporting Due
Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year. See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report. |
| 08/28/20 | Reminder — Report on Certain Salary Supplements Due Reminder — Report on Certain Salary Supplements Due
State agencies and institutions of higher education must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s Office and the Secretary of State by Sept. 15. See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form. |
| 08/21/20 | Fourth Quarter Veteran Workforce Summary Reports Due Fourth Quarter Veteran Workforce Summary Reports Due
Sept. 15 is the maintenance and corrections deadline for the fiscal 2020 fourth quarter Veteran Workforce Summary Reports (June 1 to Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 16 and must be submitted by Sept. 23 See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 08/18/20 | Community/Junior Colleges Fourth Quarter Veteran Workforce Reporting Due Community/Junior Colleges Fourth Quarter Veteran Workforce Reporting Due
Public community and junior colleges must provide quarterly data on veteran hiring and employment by completing the Comptroller’s electronic Veteran Workforce Reporting for Public Community/Junior College form. The online form (with required veteran complaint reporting included) will be available Sept. 16 and must be submitted by Sept. 23. See Public Community and Junior Colleges Veteran Workforce Reporting Criteria in Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information, including form criteria, instructions and quarterly reporting deadlines. |
| 08/14/20 | Reminder — Systems Unavailable During Year-End Close Reminder — Systems Unavailable During Year-End Close
The USAS annual cash-basis close for fiscal 2020 occurs Aug. 31. The fiscal year-end close process requires shutting down the statewide fiscal systems. See Master Schedule of Year-End Close Events for more information, including:
|
| 07/24/20 | Outstanding Warrants Void Aug. 31 Outstanding Warrants Void Aug. 31
The Outstanding Warrants Control Report (DAFR8171) is generated on the first Friday of each month. Agencies should monitor their report before warrants become void on Aug. 31. See USAS Annual Close Process (FPP Q.004) for more information, including details on generating reports via the Report Request Profile, USAS 91 screen. Contact your appropriation control officer with questions. |
| 07/24/20 | Report on Certain Salary Supplements Due Report on Certain Salary Supplements Due
State agencies and institutions of higher education must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s Office and the Secretary of State by Sept. 15. See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form. |
| 07/17/20 | USPS Fiscal Year-End Close Process USPS Fiscal Year-End Close Process
USPS agencies must use the fiscal 2020 USPS Fiscal Year-End Close Manual and USPS Year-End Close Schedule to prepare files correctly for the 2020 fiscal year-end close. See USPS Fiscal Year-End Close Process (FPP R.016) for complete information including the training calendar and links to the manual and schedule. |
| 07/02/20 | Master Schedule of Year-End Close Events Master Schedule of Year-End Close Events
See the 2020 Master Schedule of Year-End Close Events, which includes:
|
| 06/05/20 | Reminder – Third Quarter Veteran Workforce Summary Reports Due Reminder – Third Quarter Veteran Workforce Summary Reports Due
The online Veteran Workforce Summary Report acknowledgment form (with required complaint reporting included) must be submitted by June 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 05/29/20 | Fiscal 2021 Payroll Due Dates and Direct Deposit Schedule Posted Fiscal 2021 Payroll Due Dates and Direct Deposit Schedule Posted
For state agencies and institutions of higher education, the payroll due date for monthly and twice-monthly payrolls is the seventh workday before payday. Submitting your payrolls to the Comptroller’s office on or before the due dates ensures adequate processing time for direct deposits and warrant distribution See Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for more information, including the fiscal 2021 payroll due dates and direct deposit schedule. |
| 05/15/20 | Third Quarter Veteran Workforce Summary Reports Due Third Quarter Veteran Workforce Summary Reports Due
June 15 is the maintenance and corrections deadline for the fiscal 2020 third quarter Veteran Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 16 and must be submitted by June 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 05/08/20 | System Changes Related to FFCRA System Changes Related to FFCRA
The Families First Coronavirus Response Act (FFCRA) has created new temporary paid leave entitlements and amended the Family Medical and Leave Act (FMLA) to temporarily include a new qualifying reason for leave. In response, the Comptroller modified USPS, SPRS and HRIS effective April 1. For the system changes, see: Contact your USPS, SPRS or HRIS representative with questions. |
| 04/24/20 | Student Loan Wage Garnishment Suspension Extended Student Loan Wage Garnishment Suspension Extended
On March 27 the federal government passed the Coronavirus Aid, Relief, and Economic Security Act, which extends the U.S. Education Department’s student loan debt relief through Sept. 30, 2020. Per the relief plan, current student loan wage garnishments might need to be suspended. To learn whether any existing garnishment is eligible for suspension under this law, contact the issuer of the garnishment order. For questions about suspending the garnishment deduction:
|
| 04/09/20 | Reminder – Renew Agency Authorization for Warrant Pickup by April 15 Reminder – Renew Agency Authorization for Warrant Pickup by April 15
Every two years, the Texas Comptroller of Public Accounts requires all state agencies and institutions of higher education to renew their Agency Authorization for Warrant Pickup form (74-189). All authorization forms on file terminate at 5 p.m. on April 30. New forms are effective May 1. Agencies and institutions must return the completed and signed form by close of business April 15. See Authorization for Warrant Pickup for the form and more information. Contact Payment Services with questions. |
| 04/06/20 | Federal Legislation Affecting Leave Federal Legislation Affecting Leave
In March the federal government passed the Families First Coronavirus Response Act (FFCRA) and the Coronavirus Aid, Relief and Economic Security (CARES) Act. The CARES Act amended the FFCRA by providing certain technical corrections and clarifying language. Beginning April 1, these new laws require certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. As public employers, state agencies and institutions of higher education are required to comply with the provisions of the FFCRA regardless of size.
The Comptroller’s office has published Families First Coronavirus Response Act (FFCRA) Guidance (FPP F.041) and is updating the statewide payroll systems to help agencies implement the changes. Agencies should review the federal guidelines and update your policies accordingly. |
| 04/03/20 | Warrant Pickup Available 8–10 a.m. Friday, April 10 Warrant Pickup Available 8–10 a.m. Friday, April 10
The Comptroller’s office will be closed on April 10 to observe Good Friday; however, Payment Services will distribute warrants from 8–10 a.m. The warrants will be for the April 9 processing cycle. See Payment Distribution for warrant pickup requirements. |
| 03/31/20 | Student Loan Wage Garnishments Suspended Student Loan Wage Garnishments Suspended
The Department of Education is halting collection actions and wage garnishments for federally held student loans for at least 60 days from March 13, 2020, due to the national COVID-19 emergency. The Department asks employers to adjust affected employees’ paychecks to ensure timely suspension. Agencies should review current employee wage garnishment orders to determine if they are eligible for suspension under this federal directive. See the Department of Education announcement for more information. Agencies that have already completed March payroll: If your payroll includes a garnishment eligible for suspension, do not send the payment to the garnishment vendor. Instead:
For questions about suspending the garnishment deduction:
|
| 03/26/20 | Action Required: Comptroller’s Mainframe SSL Certificate Changing Action Required: Comptroller’s Mainframe SSL Certificate Changing
The secure sockets layer (SSL) certificate chain for the Comptroller’s production mainframe is changing Sunday, April 5, because the previous Comodo CA certificates are expiring. Agencies must add the new certificate before April 5. Do not delete the current certificate. This impacts anyone going to mvs1.cpa.state.tx.us using SSL, notably (but not exclusively) file transfer protocol secure (FTPS) transfers. The certificate is currently available for download. See Comptroller’s Mainframe Certificate Changing for more information. Contact your agency security coordinator (ASC) and technical team with questions about certificate/key installation and configuration. For additional help, contact the Comptroller’s office help desk at help.desk@cpa.texas.gov or (512) 463-HELP. |
| 03/18/20 | Fiscal Resources and Required Actions for Tracking Coronavirus-Related Activity Fiscal Resources and Required Actions for Tracking Coronavirus-Related Activity
The Comptroller’s office provides accounting guidance and resources to assist agencies and institutions of higher education in disaster relief efforts. See Accounting for Disaster Relief Efforts (FPP K.011) for additional information. To assess the fiscal impact of coronavirus-related activity on state resources, the Comptroller’s office requires agencies and institutions of higher education to track expenditures and revenues directly related to significant disaster relief efforts. See Tracking Expenditures and Revenues Related to Disaster Relief Efforts (FPP K.014) for additional information, or contact your agency’s appropriation control officer. As state agencies and institutions start to alter work schedules, emergency leave tracking must be standardized within the statewide payroll systems. For more information on COVID-19 leave reporting:
|
| 03/16/20 | Renew Agency Authorization for Warrant Pickup by April 15 Renew Agency Authorization for Warrant Pickup by April 15
Every two years, the Comptroller’s office requires all state agencies and institutions of higher education to renew their Agency Authorization for Warrant Pickup form (74-189). Agencies and institutions must return the completed, signed form by close of business April 15. All authorization forms on file terminate at 5 p.m. on April 30. New forms are effective May 1. See Authorization for Warrant Pickup for the form and more information. Contact Payment Services with questions. |
| 03/06/20 | Reminder – Second Quarter Veteran Workforce Summary Reports Due Reminder – Second Quarter Veteran Workforce Summary Reports Due
The online quarterly Veteran Workforce Summary Report acknowledgment form (with required complaint reporting included) must be submitted by March 24. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 02/21/20 | Reminder – Vendor Number Changes in USAS Reminder – Vendor Number Changes in USAS
Effective March 31, the vendor numbers used for the processing of two types of USAS transactions will change. Agencies must update their internal systems to prepare for these vendor number changes. Agencies have the option to start using the new numbers immediately. However, after March 31, the previous numbers and all their mail codes will be inactive and cannot be used to process payments or accounting transactions.
Contact Payment Services with questions. |
| 02/14/20 | Second Quarter Veteran Workforce Summary Reports Due Second Quarter Veteran Workforce Summary Reports Due
March 13 is the maintenance and corrections deadline for the fiscal 2020 second quarter Veteran Workforce Summary Reports (Dec. 1 to Feb. 28). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 17. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 17 and must be submitted by March 24. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 01/03/20 | Current Forms Always Available on FMX Current Forms Always Available on FMX
Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links might be outdated. You’ll find a link to the Forms page at the top of any FMX page. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms. |
| 12/13/19 | Coming Soon: New Look for FMX Coming Soon: New Look for FMX
Fiscal Management’s website will have a new look in 2020. FMX will remain your resource for fiscal policies, procedures and forms, and bookmarks will still navigate to your favorite pages. The rollout is planned for January. |
| 12/06/19 | Reminder – First Quarter Veteran Workforce Summary Reports Due Reminder – First Quarter Veteran Workforce Summary Reports Due
The online quarterly Veteran Workforce Summary Report acknowledgment form (with required complaint reporting included) must be submitted by Dec. 30. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 12/02/19 | Reminder – USPS Unavailable Dec. 14 for CYE File Split Reminder – USPS Unavailable Dec. 14 for CYE File Split
USPS will be unavailable all day Saturday, Dec. 14, while we conduct the calendar year-end (CYE) file split. All USPS payrolls finalized after the 2019/2020 file split must have a warrant date in calendar year 2020 and will be reflected in the 2020 files. See the schedule in USPS Calendar Year-End Close Process (FPP R.014) and Splitting Files in the USPS Calendar Year-End Close Manual for more information. Contact the USPS help desk at (512) 463-4008 or your assigned USPS representative for questions. |
| 11/15/19 | First Quarter Veteran Workforce Summary Reports Due First Quarter Veteran Workforce Summary Reports Due
Dec. 13 is the maintenance and corrections deadline for the fiscal 2020 first quarter Veteran Workforce Summary Reports (Sept. 1 to Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 17. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 17 and must be submitted by Dec. 30. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 11/15/19 | Reminder – Warrant Pickup Availability on Nov. 27 Reminder – Warrant Pickup Availability on Nov. 27
The Comptroller’s office will be closed for business on Nov. 27; however, Payment Services will distribute warrants from 8-10 a.m. for the Nov. 26 processing cycle. There will be no warrant distribution on Nov. 28 or 29. See Payment Distribution for warrant pickup requirements. |
| 11/15/19 | Reminder – Direct Deposit Reversal Request Deadline Changed in November Reminder – Direct Deposit Reversal Request Deadline Changed in November
Due to the Thanksgiving holiday, the deadline for submission of the Direct Deposit Reversal Request form (74-191) for payroll reversals has been changed to 10 a.m. on Wednesday, Nov. 27. |
| 11/15/19 | Reminder – Check Direct Deposit Settlement Dates Reminder – Check Direct Deposit Settlement Dates
State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. |
| 11/15/19 | Reminder – USAS/TINS File Submission Reminder – USAS/TINS File Submission
If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule. |
| 11/08/19 | USPS Unavailable Dec. 14 for CYE File Split USPS Unavailable Dec. 14 for CYE File Split
USPS will be unavailable all day Saturday, Dec. 14, while we conduct the calendar year-end (CYE) file split. All USPS payrolls finalized after the 2019/2020 file split must have a warrant date in calendar year 2020 and will be reflected in the 2020 files. See the schedule in USPS Calendar Year-End Close Process (FPP R.014) and Splitting Files in the USPS Calendar Year-End Close Manual for more information. Contact the USPS help desk at (512) 463-4008 or your assigned USPS representative with questions. |
| 11/08/19 | Warrant Pickup Availability on Nov. 27 Warrant Pickup Availability on Nov. 27
The Comptroller’s office will be closed on Wednesday, Nov. 27; however, Payment Services will distribute warrants from 8-10 a.m. for the Nov. 26 processing cycle. There will be no warrant distribution on Nov. 28 or 29. See Payment Distribution for warrant pickup requirements. |
| 11/08/19 | Direct Deposit Reversal Request Deadline Changed in November Direct Deposit Reversal Request Deadline Changed in November
Due to the Thanksgiving holiday, the deadline for submission of the Direct Deposit Reversal Request form (74-191) for payroll reversals has been changed to 10 a.m. on Wednesday, Nov. 27. |
| 11/08/19 | Check Direct Deposit Settlement Dates Check Direct Deposit Settlement Dates
State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. |
| 11/08/19 | USAS/TINS File Submission USAS/TINS File Submission
If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule. |
| 11/01/19 | Benefits Proportional by MOF Reports Due Benefits Proportional by MOF Reports Due
State agencies and institutions of higher education must ensure payments of benefit costs are proportional to the agency’s or institution’s method of finance (MOF), unless another legal provision prohibits proportionality. Benefits Proportional by Method of Finance Reports and related adjustments are due Nov. 19. Agencies and institutions funded with a single method of finance must submit a letter confirming this status by Nov. 19. For forms and sample letters, see Benefits Proportional by Method of Finance (APS 011) (FPP A.010). |
| 11/01/19 | Reminder – Benefit Replacement Pay Leveling Election Due Reminder – Benefit Replacement Pay Leveling Election Due
State agencies that permit eligible employees to level their benefit replacement pay must update their payroll/personnel systems for December payrolls paid in calendar year 2020. See Benefit Replacement Pay (BRP) Leveling Election (FPP F.035) for more information. |
| 10/18/19 | Final EEO Report Available Oct. 29 Final EEO Report Available Oct. 29
Final copies of the 2019 Equal Employment Opportunity Report will arrive at each agency and institution of higher education via electronic file transfer on Oct. 29. Oct. 25 is the deadline for making data corrections. Corrections entered or submitted after this date will not be reflected in the final report. The Comptroller’s office will send the final report to the Civil Rights Division of the Texas Workforce Commission on Oct. 29. See Equal Employment Opportunity Report – Hiring Practices for the Fiscal Year for State Agencies and Institutions (FPP F.016) for more information. |
| 10/18/19 | Benefit Replacement Pay Leveling Election Due Benefit Replacement Pay Leveling Election Due
State agencies that permit eligible employees to level their benefit replacement pay must update their payroll/personnel systems for December payrolls paid in calendar year 2020. See Benefit Replacement Pay (BRP) Leveling Election (FPP F.035) for more information. |
| 10/11/19 | Reminder – Preliminary EEO Report Available Oct. 17 Reminder – Preliminary EEO Report Available Oct. 17
Preliminary copies of the 2019 Equal Employment Opportunity Report (FPP F.016) will arrive at agencies and institutions of higher education via electronic file transfer on Oct. 17 with each agency’s regular daily downloads. Deadlines:
Data corrections entered or submitted after Oct. 25 will not be reflected in the final report issued on Oct. 29. |
| 09/27/19 | Final Fiscal 2019 Annual Report (Statewide Hiring Practices) Available Oct. 3 Final Fiscal 2019 Annual Report (Statewide Hiring Practices) Available Oct. 3
Each state agency and institution of higher education will receive a final copy of the fiscal 2019 Annual Report (Statewide Hiring Practices) via electronic file transfer on Oct. 3. See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS, SPRS and USPS contacts. |
| 09/27/19 | Preliminary EEO Report Available Oct. 17 Preliminary EEO Report Available Oct. 17
Preliminary copies of the 2019 Equal Employment Opportunity Report (FPP F.016) will arrive at agencies and institutions of higher education via electronic file transfer on Oct. 17, via each agency’s regular daily downloads. Deadlines:Oct. 24 – Preliminary Equal Employment Opportunity Report Acknowledgement Form due Oct. 25 – Data corrections due Data corrections entered or submitted after Oct. 25 will not be reflected in the final report issued on Oct. 29. |
| 09/27/19 | 2019 State Employee Charitable Campaign Update 2019 State Employee Charitable Campaign Update
The annual State Employee Charitable Campaign (SECC) runs Sept. 1 – Oct. 31. During the SECC, state employees may elect to deduct contributions to participating charities from their paychecks, which local campaign areas or statewide federations receive. USPS and CAPPS will be updated to reflect any changes to the SECC for the December 2019 payrolls, which includes participating charities’ payee codes, Texas identification numbers and contact information. Agencies and institutions of higher education not using USPS or CAPPS Central must update their payroll/personnel systems accordingly. See State Employee Charitable Campaign Participation (FPP F.033) or the SECC website for the list of participating statewide federations, local campaign areas and other information. |
| 09/20/19 | Reminder – Emergency Leave Reporting Due Oct. 1 Reminder – Emergency Leave Reporting Due Oct. 1
Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year. See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report. Note: The required report layout has changed. Agencies must submit the fiscal 2019 report in the new format. |
| 09/13/19 | Take the 2019 Fiscal Management Customer Service Survey by Sept. 27 Take the 2019 Fiscal Management Customer Service Survey by Sept. 27
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 27. We appreciate your feedback. If you have any questions about the survey, email us at fiscal.documentation@cpa.texas.gov. |
| 09/13/19 | Preliminary Fiscal 2019 Annual Report (Statewide Hiring Practices) Available Sept. 19 Preliminary Fiscal 2019 Annual Report (Statewide Hiring Practices) Available Sept. 19
Preliminary copies of the fiscal 2019 Annual Report (Statewide Hiring Practices) will arrive at each state agency and institution of higher education via electronic file transfer on Sept. 19. Agencies and institutions must submit electronic report acknowledgement forms by Sept. 26, and will have until Oct. 1 to review the preliminary report and enter or submit changes. See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS, SPRS and USPS contacts. |
| 09/06/19 | Additional Accounting Policy Statements Have Been Updated Additional Accounting Policy Statements Have Been Updated
Several Accounting Policy Statements (APSs) have been updated through acts of the 86th Legislature, Regular Session. The APSs include changes to terminology, policies, procedures and transaction coding blocks. Each APS should be carefully reviewed to ensure compliance with the most current policies and procedures. |
| 09/06/19 | Reminder – Fourth Quarter Veteran Workforce Summary Reports Due Reminder – Fourth Quarter Veteran Workforce Summary Reports Due
The online Veteran Workforce Summary Report acknowledgment form (with required complaint reporting included) must be submitted by Sept. 24. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 08/30/19 | Reminder – Report on Certain Salary Supplements Due Sept. 15 Reminder – Report on Certain Salary Supplements Due Sept. 15
State agencies and institutions of higher education must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s Office and the Secretary of State no later than Sept. 15. See Salary Supplements Paid from Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form. |
| 08/16/19 | Summary of Changes Made by the 86th Legislature Summary of Changes Made by the 86th Legislature
The 86th Legislature made many changes to Article IX of the General Appropriations Act (GAA) that take effect Sept. 1. See Changes to Article IX of the GAA and Other Bills of Interest to State Agencies (FPP F.008) for a summary of these changes and major bills passed that affect state agencies. |
| 08/16/19 | Accounting Policy Statements Updated Accounting Policy Statements Updated
Several Accounting Policy Statements (APSs) have been updated through acts of the 86th Legislature, Regular Session. The APSs include changes to terminology, policies, procedures and transaction coding blocks. Review each APS carefully to ensure compliance with the most current policies and procedures. |
| 08/16/19 | Fourth Quarter Veteran Workforce Summary Reports Due Fourth Quarter Veteran Workforce Summary Reports Due
Sept. 13 is the maintenance and corrections deadline for the fiscal 2019 fourth quarter Veteran Workforce Summary Reports (June 1 – Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 17. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 17 and must be submitted by Sept. 24. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 08/16/19 | Reminder – Systems Will Be Unavailable During Year-End Close Reminder – Systems Will Be Unavailable During Year-End Close
The USAS annual cash-basis close for fiscal 2019 will occur Aug. 30. The fiscal year-end close process requires shutting down the statewide fiscal systems. For more information, please see the Master Schedule of Year-End Close Events, which includes:
|
| 08/09/19 | Legislative Changes Affecting Salary Administration Outlined Legislative Changes Affecting Salary Administration Outlined
The 86th Legislature, Regular Session, updated the salary administration laws:
See Legislative Changes Affecting Salary Administration, 86th Legislature (FPP F.021) for more information. |
| 08/09/19 | Updated Reason Code Definitions and Restrictions Available Updated Reason Code Definitions and Restrictions Available
Because the 86th Legislature updated salary administration provisions of the General Appropriations Act (GAA), the Comptroller’s office has issued:
See Reason Code Resources and Classification Salary Schedules (FPP R.022) to view and download these PDFs. |
| 08/09/19 | Final 2019 EEO-4 Report Available Aug. 16 Final 2019 EEO-4 Report Available Aug. 16
The 2019 Equal Employment Opportunity (EEO)-4 Report summarizes state agency hiring practices. The Governor’s Office uses data from the biennial report (agency detail and summary reports) to comply with U.S. Equal Employment Opportunity Commission reporting requirements. Final copies of the 2019 EEO-4 Report will be available to agencies via electronic file transfer on Aug. 16. Agencies must:
See Equal Employment Opportunity (EEO)-4 Report (FPP G.003). |
| 08/09/19 | Emergency Leave Reporting Due Oct. 1 Emergency Leave Reporting Due Oct. 1
Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year. See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report. Note: The required report layout has changed. You must submit your fiscal 2019 report in the new format. |
| 08/02/19 | Payroll/Personnel Webinar – Updates From the 86th Legislature Payroll/Personnel Webinar – Updates From the 86th Legislature
Fiscal Management will host a webinar Aug. 20, 10–11 a.m., covering impacts to CAPPS, USPS, SPRS and HRIS resulting from the 86th Legislature, Regular Session. Topics include:
See the meeting agenda for teleconferencing instructions and contact information. |
| 08/02/19 | New Procedures for Agencies Requesting SFS Web Services New Procedures for Agencies Requesting SFS Web Services
State agencies and institutions of higher education can request the use of Statewide Financial Systems (SFS) web services. Available services are PING (used to test web service connectivity with the Comptroller’s office) and Payee ID Status (VSTA) (provides a Texas Identification Number). See Procedures for Agencies Requesting SFS Web Services (FPP N.010) (login required) for detailed instructions. |
| 07/26/19 | Outstanding Warrants Void Aug. 31 Outstanding Warrants Void Aug. 31
The Outstanding Warrants Control Report (DAFR8171) is generated on the first Friday of every month. Agencies should monitor their report before warrants become void on Aug. 31. Refer to USAS Annual Close Process (FPP Q.004) for additional information, including details on generating reports via the Report Request Profile, USAS 91 screen. Contact Payment Services with any questions. |
| 07/26/19 | Report on Certain Salary Supplements Due Sept. 15 Report on Certain Salary Supplements Due Sept. 15
State agencies and institutions of higher education must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s Office and the Secretary of State no later than Sept. 15. See Salary Supplements Paid from Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form. |
| 07/19/19 | Revised Due Date for the Preliminary EEO-4 Acknowledgment Form Revised Due Date for the Preliminary EEO-4 Acknowledgment Form
Preliminary copies of the 2019 Equal Employment Opportunity (EEO)-4 Report were available to agencies July 19 via electronic file transfer. Agencies must review the preliminary report and submit the electronic Report Acknowledgement form to the Comptroller’s office by Aug. 2. The EEO-4 Report reflects state agency hiring practices for odd-numbered years and is used by the Governor’s Office to comply with U.S. Equal Employment Opportunity Commission reporting requirements. Agencies receive a preliminary report to review the data and enter or submit changes before the final report is sent. |
| 07/19/19 | Use USPS Fiscal Year-End Close Process to Prepare for Fiscal 2020 Use USPS Fiscal Year-End Close Process to Prepare for Fiscal 2020
USPS agencies must use the fiscal 2019 USPS Fiscal Year-End Close Manual and USPS Year-End Close Schedule to prepare files correctly for the 2019 fiscal year-end close. See USPS Fiscal Year-End Close Process (FPP R.016) for complete information, including training calendar and links to the manual/schedule. |
| 07/08/19 | Preliminary Copies of the 2019 EEO-4 Report Available July 19 Preliminary Copies of the 2019 EEO-4 Report Available July 19
Preliminary copies of the 2019 Equal Employment Opportunity (EEO)-4 Report will be available to agencies July 19 via electronic file transfer. Agencies must review the preliminary report and submit the electronic Report Acknowledgement form to the Comptroller’s office by Aug. 2. The EEO-4 Report reflects state agency hiring practices for odd-numbered years and is used by the Governor’s Office to comply with U.S. Equal Employment Opportunity Commission reporting requirements. Agencies receive a preliminary report to review the data and enter or submit changes before the final report is sent. See Equal Employment Opportunity Report (EEO)-4 (FPP G.003) for complete copies. |
| 07/08/19 | Master Schedule of Year-End Close Events Set Master Schedule of Year-End Close Events Set
See the 2019 Master Schedule of Year-End Close Events that includes:
|
| 07/08/19 | USAS and CAPPS Financials FPPs Updated USAS and CAPPS Financials FPPs Updated
The fiscal 2019 USAS annual cash-basis close occurs on Friday, Aug. 30. The instructions, including important deadlines for submitting documents, are now available in USAS Annual Close Process (FPP Q.004). See Scheduling Critical Payments at Year-End for detailed information by appropriation year, including deadlines. Agencies using CAPPS Financials need to also follow CAPPS Financials Year-End Processing Instructions (FPP T.001). |
| 05/31/19 | Systems Updated with New Race/Ethnicity Values Systems Updated with New Race/Ethnicity Values
The Statewide Payroll/Personnel Reports Guide (FPP D.002) has been updated to include the Equal Employment Opportunity Commission’s race/ethnicity updates. Effective April 1, 2019, USPS, SPRS, HRIS and CAPPS race/ethnicity values were updated. Contact USPS, SPRS, HRIS or CAPPS Agency Support for questions. |
| 05/17/19 | Fiscal 2020 Payroll Due Dates and Direct Deposit Schedule Posted Fiscal 2020 Payroll Due Dates and Direct Deposit Schedule Posted
For state agencies and institutions of higher education, the payroll due date for monthly and twice-monthly payrolls is no later than the seventh workday before payday. Submitting your payrolls to the Comptroller’s office on or before the due dates ensures adequate processing time for direct deposits and warrant distribution. Refer to Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for more information, including the fiscal 2020 payroll due dates and direct deposit schedule. |
| 05/17/19 | Deadlines Approaching for Third Quarter Veteran Workforce Summary Reports Deadlines Approaching for Third Quarter Veteran Workforce Summary Reports
June 14 is the maintenance and corrections deadline for the fiscal 2019 third quarter Veteran Workforce Summary Reports (March 1 – May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 18 and must be submitted by June 25. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 05/17/19 | Reminder – Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems Reminder – Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
Letter of Authorization (LOA) Signature Lists currently on file for HRIS, SPRS, USPS and CAPPS will expire on May 31. By May 31, each agency and institution of higher education must submit the names of authorized employees and a new LOA Signature List form. Beginning June 1, only newly authorized state employees may request data changes. See Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems (FPP M.009) for instructions. |
| 04/26/19 | Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
Letter of Authorization (LOA) Signature Lists currently on file for HRIS, SPRS, USPS and CAPPS will expire on May 31. By May 31, each agency and institution of higher education must submit the names of authorized employees and a new LOA Signature List form. Beginning June 1, only newly authorized state employees may request data changes. See Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems (FPP M.009) for forms and instructions. |
| 04/18/19 | Changes to USAS DAFR3913 Changes to USAS DAFR3913
The USPS Payroll Deduct Payment Register (DAFR3913) features a new title and a new column for better monitoring of pending payroll deduction payments. See ACR 60319 – USAS System Change for more information. |
| 04/12/19 | Warrants Available for Pickup 8 to 10 a.m. on Friday, April 19 Warrants Available for Pickup 8 to 10 a.m. on Friday, April 19
The Comptroller’s office will be closed for business on April 19 in observance of Good Friday; however, Payment Services will distribute warrants from 8 to 10 a.m. The warrants will be for the April 18 processing cycle. See Payment Distribution for warrant pickup requirements. |
| 03/29/19 | Systems Updated with New Race/Ethnicity Values Systems Updated with New Race/Ethnicity Values
The Equal Employment Opportunity Commission announced changes to the statistical categories used to collect race/ethnicity data for the state and local government report (EEO-4). The statewide systems were updated to comply with the new standards. Effective April 1, 2019, valid race/ethnicity values in USPS, SPRS, HRIS and CAPPS are:
The Comptroller’s office strongly recommends that state agencies subject to EEO-4 reporting reevaluate any employee previously identified in your systems as Asian/Other Pacific Islander; these are now two distinct categories. Since the option to indicate more than one race is now available, you may choose to reevaluate your entire population. Note: Institutions of higher education are not included in the EEO-4 report. Contact USPS, SPRS, HRIS or CAPPS Agency Support for questions. |
| 03/22/19 | Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management
State agencies and institutions of higher education may need to send documents to Fiscal Management that contain confidential information. Email is not a secured transmission. Confidential information must be sent as an encrypted email attachment as prescribed by your agency’s information security policy. See Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details. |
| 03/08/19 | Reminder – Deadline Approaching for Second Quarter Veteran Workforce Summary Reports Reminder – Deadline Approaching for Second Quarter Veteran Workforce Summary Reports
The online quarterly Veteran Workforce Summary Report acknowledgment form (with required complaint reporting included) must be submitted by March 25. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 02/22/19 | Hotel Occupancy Tax Refund Reports Available March 9 Hotel Occupancy Tax Refund Reports Available March 9
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. USAS automatically generates the refunds each quarter. The hotel occupancy tax refund for December through February will be available on DAFR reports 8190 and 8200 on March 9. See Hotel Occupancy Tax Quarterly Refund (FPP B.006) more information. |
| 02/15/19 | Deadlines Approaching for Second Quarter Veteran Workforce Summary Reports Deadlines Approaching for Second Quarter Veteran Workforce Summary Reports
March 15 is the maintenance/corrections deadline for the fiscal 2019 second quarter Veteran Workforce Summary Reports (Dec. 1 – Feb. 28). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 18 and must be submitted by March 25. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information. |
| 01/04/19 | Reminder – Current Forms Always Available on FMX Reminder – Current Forms Always Available on FMX
Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated. The Forms page is available at the top of all FMX pages. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms. |
| 12/14/18 | Reminder – Direct Deposit Reversal Request Deadline Changed to 10 a.m. on Dec. 31 Reminder – Direct Deposit Reversal Request Deadline Changed to 10 a.m. on Dec. 31
Due to the New Year’s holiday, the deadline for submission of the Direct Deposit Reversal Request form (74-191) has been changed to 10 a.m. on Dec. 31. |
| 12/14/18 | Reminder – Check Direct Deposit Settlement Dates Reminder – Check Direct Deposit Settlement Dates
State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. |
| 12/07/18 | Direct Deposit Reversal Request Deadline Changed to 10 a.m. on Dec. 31 Direct Deposit Reversal Request Deadline Changed to 10 a.m. on Dec. 31
Due to the New Year’s holiday, the deadline for submission of the Direct Deposit Reversal Request form (74-191) has been changed to 10 a.m. on Dec. 31. |
| 12/07/18 | Check Direct Deposit Settlement Dates Check Direct Deposit Settlement Dates
State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. |
| 12/07/18 | Reminder – Deadline Approaching for First Quarter Veteran Workforce Summary Reports Reminder – Deadline Approaching for First Quarter Veteran Workforce Summary Reports
The online quarterly Veteran Workforce Summary Report acknowledgment form (with required complaint reporting included) must be submitted by Dec. 31. For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038). |
| 12/05/18 | Update Contact Information for ACA 1094-C and 1095-C by Dec. 31 Update Contact Information for ACA 1094-C and 1095-C by Dec. 31
The Patient Protection and Affordable Care Act of 2010 (ACA) requires employers to offer affordable health insurance that provides minimum essential coverage to their full-time (and full-time equivalent) employees and their dependents or incur tax penalties. The Comptroller’s office has updated ACA 1094C and 1095C Reporting Requirements (FPP F.039) for calendar year 2018. It is important to note that your agency is responsible for 1094-C and 1095-C reporting. Agencies should review this guidance for how it affects your agency. USPS and CAPPS Central agencies are required to update 1094-C and 1095-C contact information by Dec. 31. |
| 11/30/18 | Reminder – USPS Unavailable Dec. 15 for CYE File Split Reminder – USPS Unavailable Dec. 15 for CYE File Split
USPS will be unavailable all day Saturday, Dec. 15, for the calendar year-end (CYE) file split. See the schedule in USPS Calendar Year-End Close Process (FPP R.014) and Splitting Files in the USPS Calendar Year-End Close Manual for more information. Contact the USPS Help Desk at (512) 463-4008 or your assigned USPS representative for questions. |
| 11/16/18 | Deadlines Approaching for First Quarter Veteran Workforce Summary Reports Deadlines Approaching for First Quarter Veteran Workforce Summary Reports
Dec. 14 is the maintenance/corrections deadline for the fiscal 2019 First Quarter Veteran Workforce Summary Reports (Sept. 1 – Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 18 and must be submitted by Dec. 31. For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038). |
| 11/16/18 | Reminder – Check Direct Deposit Settlement Dates Reminder – Check Direct Deposit Settlement Dates
State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. |
| 11/16/18 | Reminder – Warrant Pickup Available 8 – 10 a.m. on Nov. 21 Reminder – Warrant Pickup Available 8 – 10 a.m. on Nov. 21
Warrant pickup on Wednesday, Nov. 21 is only available from 8 – 10 a.m. See Payment Distribution for more information. |
| 11/16/18 | Reminder – USAS/TINS File Submission Reminder – USAS/TINS File Submission
If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule. |
| 11/09/18 | Updated APS 001 and 011 Updated APS 001 and 011
Accounting policy statements (APS) Sources of Revenue Required to Pay Benefit Cost (APS 001) (FPP A.021) and Benefits Proportional by Method of Finance (APS 011) (FPP A.010) have been updated to:
|
| 11/09/18 | USPS Unavailable Dec. 15 for CYE File Split USPS Unavailable Dec. 15 for CYE File Split
USPS will be unavailable all day Saturday, Dec. 15, while we conduct the calendar year-end (CYE) file split. All USPS ;payrolls finalized after the 2018/2019 file split must have a warrant date in calendar year 2019 and will be reflected in the 2019 files. See USPS Calendar Year-End Close Process (FPP R.014) for more information. For questions, contact the USPS Help Desk at (512) 463-4008 or your assigned USPS representative. |
| 11/09/18 | USAS/TINS File Submission USAS/TINS File Submission
If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule. |
| 11/09/18 | Check Direct Deposit Settlement Dates Check Direct Deposit Settlement Dates
State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. |
| 11/09/18 | Warrant Pickup Available from 8 – 10 a.m. on Nov. 21 Warrant Pickup Available from 8 – 10 a.m. on Nov. 21
Warrant pickup on Wednesday, Nov. 21 is only available from 8 – 10 a.m. See Payment Distribution for more information. |
| 11/02/18 | Reminder — Benefit Replacement Pay Leveling Election Due Reminder — Benefit Replacement Pay Leveling Election Due
State agencies that permit eligible employees to level their benefit replacement pay (BRP) must update their payroll/personnel systems for December payrolls paid in calendar year 2019. Read more about Benefit Replacement Pay (BRP) Leveling Election (FPP F.035). |
| 10/19/18 | Final EEO Report Copies Available Oct. 30 Final EEO Report Copies Available Oct. 30
Final copies of the 2018 Equal Employment Opportunity Report (FPP F.016) will be sent to each state agency and institution of higher education via electronic file transfer on Oct. 30. Oct. 26 is the deadline for making data corrections. Corrections entered or submitted after this date will not be reflected in the final report. The Comptroller’s office will send the final report to the Civil Rights Division of the Texas Workforce Commission on Oct. 30. |
| 10/19/18 | Benefit Replacement Pay Leveling Election Due Benefit Replacement Pay Leveling Election Due
State agencies that permit eligible employees to level their benefit replacement pay (BRP) must update their payroll/personnel systems for December payrolls paid in calendar year 2019. Learn more about Benefit Replacement Pay (BRP) Leveling Election (FPP F.035). |
| 10/12/18 | Notify Comptroller’s Office of Personal Safety Exception to Open Records Requests Notify Comptroller’s Office of Personal Safety Exception to Open Records Requests
An exception to open records requests is available for employees who would be under substantial threat of physical harm if information such as work location were to be made public. See Personal Safety Exception in Confidential Employee Information for Open Records Requests Requiring Agency Input (FPP L.004). If your agency has employees who may qualify for the personal safety exception, contact Ruth Soucy in Open Records at (512) 475-0411 or Ruth.Soucy@cpa.texas.gov. |
| 10/12/18 | User Group Meeting for Payroll Systems User Group Meeting for Payroll Systems
The multi-system user group meeting is scheduled for Oct. 23 from 10 – 11 a.m. in the Travis Building, Room 1-100. USPS, SPRS, HRIS, CAPPS Central and CAPPS Hub user groups are invited to attend. The primary topic will be statewide reports. See Payroll Systems User Group Meetings for the meeting agenda, teleconferencing instructions and contact information. |
| 10/05/18 | Reminder – Preliminary EEO Report Copies Available Oct. 16 Reminder – Preliminary EEO Report Copies Available Oct. 16
Preliminary copies of the 2018 Equal Employment Opportunity Report (FPP F.016) will be sent to agencies and institutions of higher education via electronic file transfer on Oct. 16. The files will be available with the agency’s regular daily downloads. Deadlines:
Data corrections entered or submitted after Oct. 26 will not be reflected on the final report issued on Oct. 30. |
| 09/28/18 | Final Fiscal 2018 Annual Report (Statewide Hiring Practices) Available Oct. 4 Final Fiscal 2018 Annual Report (Statewide Hiring Practices) Available Oct. 4
Final copies of the fiscal 2018 Annual Report (Statewide Hiring Practices) will be sent to each state agency and institution of higher education via electronic file transfer on Oct. 4. For more information, including HRIS, SPRS and USPS contacts, see Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005). |
| 09/28/18 | Preliminary EEO Report Copies Available Oct. 16 Preliminary EEO Report Copies Available Oct. 16
Preliminary copies of the 2018 Equal Employment Opportunity Report (FPP F.016) will be sent to agencies and institutions of higher education via electronic file transfer on Oct. 16. The files will be available with the agency’s regular daily downloads. Deadlines:
Data corrections entered or submitted after Oct. 26 will not be reflected on the final report issued on Oct. 30. |
| 09/28/18 | 2018 State Employee Charitable Campaign Update 2018 State Employee Charitable Campaign Update
The annual State Employee Charitable Campaign (SECC) runs Sept. 1 – Oct. 31. During the SECC, state employees may elect to deduct contributions to participating charities from their paychecks. Local campaign areas or statewide federations receive those contributions. Payroll/personnel systems must be updated for December 2018 payrolls. Each year, some information for participating local campaign areas and statewide federations is subject to change, including mailing addresses and contact information, payee codes and Texas Identification Numbers. See State Employee Charitable Campaign Participation (FPP F.033) or the SECC website to access the list of participating statewide federations, local campaign areas and other helpful information. |
| 09/21/18 | Reminder – Reporting Requirements for Emergency Leave Due Oct. 1 Reminder – Reporting Requirements for Emergency Leave Due Oct. 1
Administrative heads must report annually by Oct. 1 specific information for employees granted more than 32 hours of emergency leave during the prior fiscal year. See Emergency Leave Reporting Requirements (FPP F.040) for more, including information on the new Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report. |
| 09/14/18 | Take the 2018 Fiscal Management Customer Service Survey by Oct. 12 Take the 2018 Fiscal Management Customer Service Survey by Oct. 12
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Oct. 12. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
| 09/07/18 | Preliminary Fiscal 2018 Annual Report (Statewide Hiring Practices) Available Sept. 21 Preliminary Fiscal 2018 Annual Report (Statewide Hiring Practices) Available Sept. 21
Preliminary copies of the fiscal 2017 Annual Report (Statewide Hiring Practices) will be sent to each state agency and institution of higher education via electronic file transfer on Sept. 21. Electronic report acknowledgment forms must be submitted by Sept. 28. Agencies and institutions have until Oct. 2 to review the preliminary report and enter or submit changes. For more information, including detailed instructions and HRIS, SPRS and USPS contacts, see Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005). |
| 09/07/18 | Reminder – Deadline Approaching for Fourth Quarter Veteran Workforce Summary Reports Reminder – Deadline Approaching for Fourth Quarter Veteran Workforce Summary Reports
The online Veteran Workforce Summary Report acknowledgment form (with required complaint reporting included) must be submitted by Sept. 25. For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038). |
| 08/31/18 | Reporting Requirements for Emergency Leave Due Oct. 1 Reporting Requirements for Emergency Leave Due Oct. 1
Administrative heads must report annually by Oct. 1 specific information for employees granted more than 32 hours of emergency leave during the prior fiscal year. See Emergency Leave Reporting Requirements (FPP F.040) for more, including information on the new Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report. |
| 08/31/18 | New USPS Emergency Other Leave Screen Available Now New USPS Emergency Other Leave Screen Available Now
A new USPS screen (HM9CM) is available for entering comments associated with Emergency Other leave. Entered comments are loaded to the Emergency Leave Reporting web application to support the required reporting of Emergency Other leave. For more, including a list of resources updated to reflect the new screen, see ACR 60309 – USPS System Change. |
| 08/24/18 | Reminder – Report on Certain Salary Supplements Due by Sept. 15 Reminder – Report on Certain Salary Supplements Due by Sept. 15
State agencies and institutions of higher education must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s Office and the Secretary of State no later than Sept. 15. For complete information including instructions and online report form, see Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031). |
| 08/17/18 | Deadlines Approaching for Fourth Quarter Veteran Workforce Summary Reports Deadlines Approaching for Fourth Quarter Veteran Workforce Summary Reports
Sept. 14 is the maintenance/corrections deadline for the fiscal 2018 Fourth Quarter Veteran Workforce Summary Reports (June 1 – Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 18 and must be submitted by Sept. 25. For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038). |
| 08/17/18 | Reminder – Systems Will Be Unavailable During Year-End Close Reminder – Systems Will Be Unavailable During Year-End Close
The USAS annual cash-basis close for fiscal 2018 will occur on Friday, Aug. 31. The fiscal year-end close process requires shutting down the statewide fiscal systems. For more information, please see the Master Schedule of Year-End Close Events that includes:
|