Systems Policies and Procedures (Numerical)

Document Index	Title	Issued	Updated
A.016	Revenue Deposits Intended to Increase Appropriation Authority (APS 007)	Nov. 22, 2005	Aug. 18, 2023
A.031	USAS Profile Review and Cleanup Procedures	Sept. 1, 1993	May 26, 2023
A.032	Proceeds from the Sale of Surplus Property	Oct. 31, 2005	July 28, 2023
A.043	Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (login required)	Nov. 16, 2004	Sept. 9, 2021
A.047	Processing Supplemental Appropriations and Reductions	Mar. 10, 2010	June 26, 2023
A.049	Tax Implications of the Family Leave Pool	Jan. 7, 2022	Oct. 25, 2023
B.002	Recovery of Certain State Agency Overpayments	Apr. 11, 2006	June 17, 2022
B.005	USAS Accounting and Payment Control	Mar. 24, 2008	May 29, 2012
B.007	Expenditure Approvals and Certification	Feb. 11, 2009	Apr. 3, 2009
C.020	State Property Accounting Requirements for Institutions of Higher Education	Aug. 25, 2011	Aug. 22, 2014
D.002	Statewide Payroll/Personnel Reports Guide	Apr. 1, 2007	Jan. 10, 2024
D.004	Confidential Information Must Be Encrypted Before Emailing to Fiscal Management	May 6, 2011	Feb. 24, 2023
E.001	USAS Procedures for 1099 Reporting	May 12, 2004	Oct. 27, 2023
E.023	USAS and CAPPS Financials Invoice Number Field Requirements	Sept. 25, 1998	Nov. 15, 2021
E.037	Reporting of State Debts and Hold Offset Procedures (APS 028)	Nov. 28, 2005	Aug. 18, 2023
E.045	USAS and CAPPS Financials Confidentiality Indicator	July 28, 1999	Feb. 7, 2020
F.003	HRIS Compliance Reports	June 8, 1999	July 10, 2006
F.027	Texas Payroll/Personnel Resource (Payroll Policies and Procedures)	Aug. 1, 2004	Oct. 2, 2023
G.001	Building Componentization Guidelines - Higher Ed	Sept. 1, 2001	Nov. 1, 2011
G.003	Equal Employment Opportunity (EEO)-4 Report	July 20, 2006	June 30, 2023
I.008	USAS Comptroller Objects That Require Pre-Payment Audit and/or Descriptive/Legal Text for Purchase Documents	Jan. 4, 2001	June 21, 2021
K.015	Access Requirements for Comptroller Systems	May 28, 2019	Aug. 21, 2020
L.004	Confidential Employee Information for Open Records Requests	July 31, 2009	Nov. 1, 2019
M.003	HRIS Higher Education Reporting Procedures for Reappointments	June 30, 2005	July 7, 2023
M.004	HRIS Online Inquiry and Entry Guide - Higher Education	Nov. 1, 2000	Sept. 1, 2023
M.005	HRIS Reporting Requirements - Higher Education	Nov. 1, 2000	May 8, 2020
M.009	Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems	Jan. 23, 2003	Apr. 21, 2023
N.005	SPA Process User’s Guide	Sept. 3, 1996	Sept. 1, 2022
N.006	Depreciating Professional, Academic, and Research Library Books and Materials	July 18, 2005	July 18, 2005
N.007	Requirements for Transmitting Comptroller Information Over Public Networks and Downloading Mainframe Reports Using Secure File Transfer Protocol SFTP (login required)	May 9, 2006	June 16, 2021
N.008	SPA Fiscal Year-End Close Process	July 15, 2009	June 30, 2023
N.009	Daily Generation of SPA Ad Hoc Reports (login required)	Apr. 27, 2010	Aug. 30, 2022
N.010	Procedures for Agencies Using Statewide Financial Systems (SFS) Web Services (login required)	Aug. 2, 2019	Aug. 2, 2019
O.001	Letter of Authorization for SPRS Payroll Overrides	Apr. 13, 2004	Mar. 14, 2013
O.002	SPRS Fiscal Year-End Processing Instructions	July 27, 2005	June 30, 2023
O.003	SPRS User Guide	June 1, 2002	Sept. 22, 2023
P.005	Payroll Contribution for Group Health Insurance	July 29, 2011	Aug. 30, 2013
Q.001	USAS Internal Transaction File Maintenance and Super Security Delete Process	Feb. 14, 2001	May 26, 2023
Q.004	USAS Annual Close Process	Aug. 1, 1992	June 30, 2023
Q.006	USAS Deposit Default Processing	May 23, 2005	Sept. 22, 2023
Q.007	USAS Profile Rollover	June 15, 2005	May 26, 2023
Q.008	USAS User's Manual	Feb. 3, 1992	Dec. 1, 1995
Q.009	Texas Comptroller Manual of Accounts	Sept. 1, 2013	Jan. 12, 2024
Q.010	USAS Coding Instructions	Dec. 1, 1997	Apr. 25, 2022
Q.011	USAS Interface Manual (login required)	Sept. 1, 1993	Oct. 8, 2014
Q.012	USAS Reference	Feb. 3, 1992	Jan. 19, 2024
Q.013	USAS Reports Guide	Dec. 5, 1997	Dec. 5, 1997
Q.014	USAS T-Code Reference Guide	Sept. 1, 1993	Jan. 19, 2024
Q.016	Change in Recording Administrative and Civil Penalties	Aug. 1, 2014	Aug. 1, 2014
R.017	USPS Process Guide	July 1, 2005	June 8, 2021
R.020	USPS Reports Guide	Dec. 16, 2005	May 8, 2020