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Systems Policies and Procedures (Chronological)

Updated Issued Title Document Index
Jan. 19, 2024

Sept.t. 1, 1993

USAS T-Code Reference Guide Q.014
Jan. 19, 2024

Feb.. 3, 1992

USAS Reference Q.012
Jan. 12, 2024

Sept.t. 1, 2013

Texas Comptroller Manual of Accounts Q.009
Jan. 10, 2024

Apr.. 1, 2007

Statewide Payroll/Personnel Reports Guide D.002
Oct. 27, 2023

May 12, 2004

USAS Procedures for 1099 Reporting E.001
Oct. 25, 2023

Jan.. 7, 2022

Tax Implications of the Family Leave Pool A.049
Oct. 2, 2023

Aug.. 1, 2004

Texas Payroll/Personnel Resource (Payroll Policies and Procedures) F.027
Sept. 22, 2023

May 23, 2005

USAS Deposit Default Processing Q.006
Sept. 22, 2023

Junee 1, 2002

SPRS User Guide O.003
Sept. 1, 2023

Nov.. 1, 2000

HRIS Online Inquiry and Entry Guide - Higher Education M.004
Aug. 18, 2023

Nov.. 28, 2005

Reporting of State Debts and Hold Offset Procedures (APS 028) E.037
Aug. 18, 2023

Nov.. 22, 2005

Revenue Deposits Intended to Increase Appropriation Authority (APS 007) A.016
July 28, 2023

Oct.. 31, 2005

Proceeds from the Sale of Surplus Property A.032
July 7, 2023

Junee 30, 2005

HRIS Higher Education Reporting Procedures for Reappointments M.003
June 30, 2023

Julyy 20, 2006

Equal Employment Opportunity (EEO)-4 Report G.003
June 30, 2023

Julyy 27, 2005

SPRS Fiscal Year-End Processing Instructions O.002
June 30, 2023

Julyy 15, 2009

SPA Fiscal Year-End Close Process N.008
June 30, 2023

Aug.. 1, 1992

USAS Annual Close Process Q.004
June 26, 2023

Mar.. 10, 2010

Processing Supplemental Appropriations and Reductions A.047
May 26, 2023

Junee 15, 2005

USAS Profile Rollover Q.007
May 26, 2023

Sept.t. 1, 1993

USAS Profile Review and Cleanup Procedures A.031
May 26, 2023

Feb.. 14, 2001

USAS Internal Transaction File Maintenance and Super Security Delete Process Q.001
Apr. 21, 2023

Jan.. 23, 2003

Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems M.009
Feb. 24, 2023

May 6, 2011

Confidential Information Must Be Encrypted Before Emailing to Fiscal Management D.004
Sept. 1, 2022

Sept.t. 3, 1996

SPA Process User’s Guide N.005
Aug. 30, 2022

Apr.. 27, 2010

Daily Generation of SPA Ad Hoc Reports (login required) N.009
June 17, 2022

Apr.. 11, 2006

Recovery of Certain State Agency Overpayments B.002
Apr. 25, 2022

Dec.. 1, 1997

USAS Coding Instructions Q.010
Nov. 15, 2021

Sept.t. 25, 1998

USAS and CAPPS Financials Invoice Number Field Requirements E.023
Sept. 9, 2021

Nov.. 16, 2004

Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (login required) A.043
June 21, 2021

Jan.. 4, 2001

USAS Comptroller Objects That Require Pre-Payment Audit and/or Descriptive/Legal Text for Purchase Documents I.008
June 16, 2021

May 9, 2006

Requirements for Transmitting Comptroller Information Over Public Networks and Downloading Mainframe Reports Using Secure File Transfer Protocol SFTP (login required) N.007
June 8, 2021

Julyy 1, 2005

USPS Process Guide R.017
Aug. 21, 2020

May 28, 2019

Access Requirements for Comptroller Systems K.015
May 8, 2020

Dec.. 16, 2005

USPS Reports Guide R.020
May 8, 2020

Nov.. 1, 2000

HRIS Reporting Requirements - Higher Education M.005
Feb. 7, 2020

Julyy 28, 1999

USAS and CAPPS Financials Confidentiality Indicator E.045
Nov. 1, 2019

Julyy 31, 2009

Confidential Employee Information for Open Records Requests L.004
Aug. 2, 2019

Aug.. 2, 2019

Procedures for Agencies Using Statewide Financial Systems (SFS) Web Services (login required) N.010
Oct. 8, 2014

Sept.t. 1, 1993

USAS Interface Manual (login required) Q.011
Aug. 22, 2014

Aug.. 25, 2011

State Property Accounting Requirements for Institutions of Higher Education C.020
Aug. 1, 2014

Aug.. 1, 2014

Change in Recording Administrative and Civil Penalties Q.016
Aug. 30, 2013

Julyy 29, 2011

Payroll Contribution for Group Health Insurance P.005
Mar. 14, 2013

Apr.. 13, 2004

Letter of Authorization for SPRS Payroll Overrides O.001
May 29, 2012

Mar.. 24, 2008

USAS Accounting and Payment Control B.005
Nov. 1, 2011

Sept.t. 1, 2001

Building Componentization Guidelines - Higher Ed G.001
Apr. 3, 2009

Feb.. 11, 2009

Expenditure Approvals and Certification B.007
July 10, 2006

Junee 8, 1999

HRIS Compliance Reports F.003
July 18, 2005

Julyy 18, 2005

Depreciating Professional, Academic, and Research Library Books and Materials N.006
Dec. 5, 1997

Dec.. 5, 1997

USAS Reports Guide Q.013
Dec. 1, 1995

Feb.. 3, 1992

USAS User's Manual Q.008