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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Systems Policies and Procedures (Alphabetical)

Title Document Index Issued Updated
Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems
M.009

Jan 23, 2003

Apr 28, 2017
Building Componentization Guidelines - Higher Ed
G.001

Sep 1, 2001

Nov 1, 2011
Change in Recording Administrative and Civil Penalties
Q.016

Aug 1, 2014

Aug 1, 2014
Confidential Employee Information for Open Records Requests Requiring Agency Input
L.004

Jul 31, 2009

Sep 18, 2015
Confidential Information Must be Encrypted Before Emailing to Fiscal Management
D.004

May 6, 2011

Apr 28, 2017
Daily Generation of SPA Ad Hoc Reports (login required)
N.009

Apr 27, 2010

May 13, 2011
Depreciating Professional, Academic, and Research Library Books and Materials
N.006

Jul 18, 2005

Jul 18, 2005
Entering Higher Education Expenditure Activity into USAS for USAS/ABEST Reconciliation
B.011

Jul 30, 2010

Sep 11, 2015
Equal Employment Opportunity (EEO)-4 Report
G.003

Jul 20, 2006

Jun 26, 2015
Expenditure Approvals and Certification
B.007

Feb 11, 2009

Apr 3, 2009
HRIS Compliance Reports
F.003

Jun 8, 1999

Jul 10, 2006
HRIS Higher Education Reporting Procedures for Reappointments
M.003

Jun 30, 2005

Jul 15, 2016
HRIS Online Inquiry and Entry Guide - Higher Education
M.004

Nov 1, 2000

Sep 14, 2012
HRIS Reporting Requirements - Higher Education
M.005

Nov 1, 2000

May 8, 2017
INFOSGA/INFOPAC Reference Guide
L.001

Dec 13, 2005

Aug 17, 2009
Letter of Authorization for SPRS Payroll Overrides
O.001

Apr 13, 2004

Mar 14, 2013
Payroll Contribution for Group Health Insurance
P.005

Jul 29, 2011

Aug 30, 2013
Proceeds from the Sale of Surplus Property
A.032

Oct 31, 2005

Aug 28, 2015
Processing Supplemental Appropriations and Reductions
A.047

Mar 10, 2010

Jul 7, 2015
Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements
A.043

Nov 16, 2004

Jul 15, 2011
Recovery of Certain State Agency Overpayments
B.002

Apr 11, 2006

May 8, 2012
Reporting of State Debts and Hold Offset Procedures (APS 028)
E.037

Nov 28, 2005

May 12, 2017
Requirements for Transmitting Comptroller Information Over Public Networks and Downloading Mainframe Reports Using Secure File Transfer Protocol SFTP (login required)
N.007

May 9, 2006

May 1, 2017
Revenue Deposits Intended to Increase Appropriation Authority (APS 007)
A.016

Nov 22, 2005

Aug 21, 2015
SPA Fiscal Year-End Close Process
N.008

Jul 15, 2009

Jul 20, 2016
SPA Process User's Guide
N.005

Sep 3, 1996

Aug 22, 2014
SPRS Fiscal Year-End Processing Instructions
O.002

Jul 27, 2005

Jul 8, 2016
SPRS User Guide
O.003

Jun 1, 2002

Jan 29, 2016
State Property Accounting Requirements for Institutions of Higher Education
C.020

Aug 25, 2011

Aug 22, 2014
Statewide Payroll/Personnel Reports Guide
D.002

Apr 1, 2007

Jan 4, 2013
TINS Vendor Setup Requirements
E.043

Feb 21, 2003

Jul 11, 2007
Texas Comptroller Manual of Accounts
Q.009

Sep 1, 2013

Aug 12, 2016
Texas Payroll/Personnel Resource (Payroll Policies and Procedures)
F.027

Aug 1, 2004

May 16, 2014
Treasury Operations' Web Warrant Inquiry and Cancellation System
E.052

Feb 23, 2006

Oct 3, 2016
USAS Accounting and Payment Control
B.005

Mar 24, 2008

May 29, 2012
USAS Annual Close Process
Q.004

Aug 1, 1992

Jul 1, 2016
USAS Coding Instructions
Q.010

Dec 1, 1997

May 8, 2017
USAS Comptroller Object Codes That Require Pre-Payment Audit and/or Descriptive/Legal Text for Purchase Documents
I.008

Jan 4, 2001

Jul 31, 2012
USAS Deposit Default Processing
Q.006

May 23, 2005

Sep 30, 2016
USAS Interface Manual (login required)
Q.011

Sep 1, 1993

Jan 10, 2014
USAS Internal Transaction File Maintenance and Super Security Delete Process
Q.001

Feb 14, 2001

Sep 19, 2012
USAS Procedures for 1099 Reporting
E.001

May 12, 2004

Nov 4, 2016
USAS Profile Review and Cleanup Procedures
A.031

Sep 1, 1993

May 27, 2016
USAS Profile Rollover
Q.007

Jun 15, 2005

May 27, 2016
USAS Reference
Q.012

Feb 3, 1992

Jan 13, 2017
USAS Reports Guide
Q.013

Dec 5, 1997

Dec 5, 1997
USAS T-Code Reference Guide
Q.014

Sep 1, 1993

Jan 13, 2017
USAS User's Manual
Q.008

Feb 3, 1992

Dec 1, 1995
USAS and CAPPS Financials Confidentiality Indicator
E.045

Jul 28, 1999

Feb 19, 2016
USAS and CAPPS Financials Invoice Number Field Requirements
E.023

Sep 25, 1998

Aug 10, 2015
USPS Archive Policy and Process
R.013

Mar 15, 2000

Feb 22, 2011
USPS Calendar Year-End Close Process
R.014

Nov 4, 2005

Nov 18, 2016
USPS Fiscal Year-End Close Process
R.016

Jul 20, 2005

Jul 22, 2016
USPS Interface Manual (login required)
R.019

Dec 16, 2005

Aug 28, 2015
USPS Process Guide
R.017

Jul 1, 2005

Feb 8, 2016
USPS Quick Reference Guides
R.021

Aug 4, 2008

Jan 30, 2012
USPS Reports Guide
R.020

Dec 16, 2005

May 5, 2017
Verifying Vendor Hold Status
K.012

Apr 13, 2009

Sep 13, 2013
Where the Money Goes Requirements
G.004

Aug 8, 2007

Mar 14, 2016
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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