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USAS Forms (Alphabetical)

Name Number Description
Batch Header (Excel)
Batch Header PDF
Used by agencies for all Uniform Statewide Accounting System (USAS) transactions to group together like documents, with the batch type determining the screen layout.
Budget Revision (Excel)
Budget Revision PDF
Used by agencies to set up and make corrections to original budgets (when authority exists), to make budget transfers between direct strategies, to move a budget from one year to another and to lapse funds according to Accounting Policy Statement (APS) 018.
Deposit Voucher (Excel)
Used by agencies when depositing funds to the State Treasury. This form records the Uniform Statewide Accounting System (USAS) coding block for each transaction as well as a description of the funds involved.
Disbursement Method Indicator (DMI) Change Request
Used by agencies to request an override of the disbursement indicator in the Uniform Statewide Accounting System (USAS) so a future-dated payment can be processed overnight.
Expenditure Transfer Voucher (Excel)
Used by agencies to correct one or more fields on a payment that has already processed in the Uniform Statewide Accounting System (USAS).
Journal Voucher (Excel)
Journal Voucher PDF
Used by agencies to correct non-payment-related transactions, process cash operating transfers and process adjustments.
Payment Cancellation Voucher (login required) PDF
Used by agencies to request cancellations of forged warrants that are reinstated or for post-dated payroll deduction warrants.
Purchase Voucher (Automated Form) (Excel)
Used by state agencies to organize data for online entry into the agency’s accounting system. This form can be used as part of an agency’s internal control process and to document required approvals.
Super Security Delete Request PDF
Used by agencies to request removal of posted payment transactions from Uniform Statewide Accounting System (USAS) production.
Travel Voucher PDF
Used by state agency personnel to document information required for reimbursement of business-related travel expenses.
USAS Extract Requests (login required)
Used by agencies to request a specific data file from the Comptroller’s System Input/Output (SIO) group.
Voucher Cover (Excel)
Used by state agencies, along with the Voucher Detail form, to make multiple payments to vendors for goods and/or services. May also be used for travel and/or purchase-related transactions to expand on trip purpose or description from the Voucher Detail form.
Voucher Detail (Excel)
Used by agencies to document multiple payment transactions to vendors for goods and/or services. May be used in conjunction with the Voucher Cover form.