USPS Leave Accounting Reports Chart
(In Task Order)
Updated: Nov. 1, 2011 – View Changes
Start of Month Reports
Rpt # | Database Updated | Report Name | Request Screen | Dates Required | Summary |
---|---|---|---|---|---|
156 | HMCU1, HM8U2 | Vacation & Sick Leave Accrual Exceptions | HSRPT, HNKLA | LA Process Date - End of Month | Accrues vacation/sick leave, moves agency to new LA month. |
196 | HM9U1, HM8U2 | Posting Report | HSRPT, HNKLA | LA Process Date - End of Month | Run only if future-dated leave was entered. Posts leave in request status & a start date in the current LA month. |
Payroll Related Reports
Rpt # | Database Updated | Report Name | Request Screen | Dates Required | Summary |
---|---|---|---|---|---|
594 | HUAU1, HUEU1 | Payroll Transactions Generated | HNKLA | LA Process Date - End of Month | Makes payroll batches for overtime/comp time payments & LWOP docks. Run before trial payroll. |
557 | HM9U1, HM8U2 | Leave Payment Audit | HNKLA | LA Warrant Start Date LA Warrant End Date |
Checks payroll history & updates HM9U1 that payment/docks actually occurred. Run after last payroll has been completed. |
595 | -- | Leave Payroll Reconciliation Report | HNKLA | Start Date End Date |
Shows leave accounting payments/docks not paid/docked by payroll. Run after last payroll for month completed. |
After completing all data entry for a month
Rpt # | Database Updated | Report Name | Request Screen | Dates Required | Summary |
---|---|---|---|---|---|
053 | HMCU1, HM8U2 | Hourly Adjustment Process for Actual Time Worked | HSRPT, HNKLA | LA Process Date - 1st of Month LA Warrant Start Date LA Warrant End Date |
Adjusts accruals for hourly employees according to hours paid. Not needed for agencies without hourly employees. |
569 | -- | Proj. Annual Leave to Be Converted to Sick Leave at FYE | HNKLA | LA Process Date - End of Month | Calculates how much vacation an employee will have at the fiscal year end(if no more is taken) and how much of that ending balance will be converted to sick leave. |
597 | HM9U1, HM8U2 | Actual/Forecasted Time Forfeitures as of MM/DD/CCYY | HNKLA | LA Process Date - End of Month | Forfeits aged comp & holiday comp, warns of forfeitures within 90 days. |
537 | -- | Employee Leave Summary | HNKLA | LA Process Date - End of Month | Shows monthly leave balances & activity for each employee. This report may be run in an “E” edit mode prior to running the final report. If your agency is on the Employee Information System (EIS), no summary is generated using this option and an actual report is available with your agency download. |
Month-End Reports
Rpt # | Database Updated | Report Name | Request Screen | Dates Required | Summary |
---|---|---|---|---|---|
199 | -- | FLSA O.T./Comp Time Activity | HSRPT, HNKLA | End Date - End of Month | Shows Overtime & Comp time activity for the month. |
561 | -- | Sick Leave Pool Activity | HNKLA | Start Date End Date |
Shows sick leave pool activity for the month. |
563 | -- | Employee Leave Balances | HNKLA | LA Process Date - End of Month | Balances for vac, sick leave, OT, comp & holiday comp. |
565 | -- | Employee Leave Accrued Report | HNKLA | LA Process Date - End of Month | Shows amount of vacation and sick leave accrued. |
Year-End Processing
Rpt # | Database Updated | Report Name | Request Screen | Dates Required | Summary |
---|---|---|---|---|---|
574 | -- | Compensable Leave Report For Fiscal Year CCYY | HNKLA | -- | Long-term liability for the Annual Financial Report. |
158 | HMCU1, HM8U2, HMOU2, HM9U1 | Leave Rollover Exception Listing | HSRPT, HNKLA | -- | Moves an agency from one fiscal year to the next by creating new records for all databases showing information on a yearly basis. Does not produce printed output. |
567 | -- | Fiscal Year End Excess Vacation Leave | HNKLA | LA Process Date - Sept. 1 of new fiscal year | Shows vacation leave converted to sick leave. Run with or after 158. Dates are for the new fiscal year. |
On Request Reports
Rpt # | Database Updated | Report Name | Request Screen | Dates Required | Summary |
---|---|---|---|---|---|
573 | -- | Employee FMLA/Parental Leave Authorization | HNKLA | LA Process Date - End of Month | Shows employees' FMLA activity and balances. |
Date | Updates |
---|---|
11/11/11 | Clarified that report 537 can be run in the edit mode prior to running the final report. |