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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Rental Car vs. Mileage Reimbursement Calculator

Intructions For Use

  1. Enter the total round-trip miles to be driven.
  2. Enter the total number of rental days this trip will take.
  3. Enter the daily rate of the car class to be rented from table below. (Rates are on a 24 hour basis.)
  4. Enter the market price of one gallon of fuel.
  5. Enter the current Mileage Reimbursement Rate.
  6. Enter the estimated MPG for the vehicle being driven.
  7. Enter applicable state/local sales taxes and any additonal fees/surcharges.

Once you have input these variables, the calculator will determine whether it is more cost effective to rent a car or take mileage reimbursement on your own car. These results will appear under “Calculated Results”.

Input Variables In-State Out of State
Total Miles to be Driven
Total Days in Trip
Car Rental Daily Price
Cost of Gasoline per Gallonnew window
Mileage Reimbursement Ratenew window ¢ 
(ex: if current rate is 53.5 enter it as 53.5, if current rate is 50.0 enter 50 or 50.0)
¢ 
(ex: if current rate is 54.5 enter it as 54.5, if current rate is 50.0 enter 50 or 50.0)
Rental Car Gas Mileage (MPG)
State/Local Taxes & Addt’l Surcharges/Fee

Calculated Results

Personal Mileage Reimbursement Cost In-State Mileage Out-of-State Mileage
Mileage $ 0.00 $ 0.00
Rental Car Costs In-State Out-of-State
Rental Rate $ 0.00 $ 0.00
State/Local Taxes & Addt’l Surcharges/Fees $ 0.00 $ 0.00
Refueling $ 0.00 $ 0.00
Total $ 0.00 $ 0.00

Rental Car Rates

Current In-State Rates

Type of Car Avis/Budget
Daily Rate*
Enterprise/National
Daily Rate*
Hertz
Daily Rate*
MPG**
* Additional contract car ratesnew window available.
** Estimated miles per gallon (MPG).
Compact $31.00 $35.00 $29.00 31
Intermediate $32.00 $37.00 $32.00 26
Full Size $33.00 $39.00 $33.50 21
Minivan $47.00 $52.00 $51.00 18
SUV $48.00 $56.00 $50.00 18
SUV Large $76.00 $99.00 $84.00 15

Current Out-of-State Rates

Type of Car Avis/Budget
Daily Rate*
Enterprise/National
Daily Rate*
Hertz
Daily Rate*
MPG**
* Additional contract car ratesnew window available.
** Estimated miles per gallon (MPG).
Compact $33.00 $35.00 $31.00 31
Intermediate $34.00 $37.00 $33.50 26
Full Size $35.00 $39.00 $35.50 21
Minivan $49.00 $52.00 $57.00 18
SUV $50.00 $56.00 $52.00 18
SUV Large $78.00 $99.00 $86.00 15
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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