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USAS Financial Inquiry Screens

Screen What You Need What You Get
46 Expenditure Detail by Month by Appropriation (GL)
  • AGENCY, AY, APPROPRIATION (minimum)
  • AGENCY, AY, APPROPRIATION, APPD FUND
  • AGENCY, AY, APPROPRIATION, APPD FUND, COMPTROLLER OBJECT

Note: You may use FY, AY or both in the access path.

 Cash expenditures for a specified AY, appropriation, appropriated fund and comptroller object by fiscal month. Cash basis only.
47 Revenue Detail by Month by Appropriation (GL)
  • AGENCY, AY, APPROPRIATION (minimum)
  • AGENCY, AY, APPROPRIATION, APPD FUND
  • AGENCY, AY, APPROPRIATION, APPD FUND, and COMPTROLLER OBJECT

Note: You may use FY, AY or both in the access path.

 Cash revenues for a specified AY, appropriation, appropriated fund and comptroller object by fiscal month. Cash basis only.
49A Appropriation/Object Revenue Detail (GL)
  • AGENCY, AY, APPROPRIATION, R for Revenue or E for expenditure (minimum)
  • AGENCY, AY, APPROPRIATION, APPD FUND, R/E
  • AGENCY, FY, AY, APPROPRIATION, APPD FUND, R/E

Note: You may use FY, AY or both in the access path.

 Revenues or Expenditures split out by appropriated fund and COBJ. This screen allows for inquiry by FY, AY or both. Cash basis only. The F9 key will allow you to toggle between expenditures and revenues.
56 General Ledger Summary (GL)
  • AGENCY, FY, APPD FUND, COMPTROLLER G/L
  • AGENCY, FY, FUND, COMPTROLLER G/L
  • AGENCY, FY, APPD FUND, FUND, COMPT/AGENCY G/L

Note: You may use FY, AY or both in the access path. If AY is used, an appropriation number must be entered as well. May specify COBJ.

 Monthly beginning and ending balances and the total debits and credits for requested Comptroller general ledger accounts. Can be specified by fund and/or appd fund.

Note: You can use this screen to view prior year totals.
57 Cash Control Summary (CC)
  • APPD FUND (minimum)
  • APPD FUND, AY
AGENCY NUMBER MUST BE LEFT BLANK. 		Cash amounts shown as statewide cumulative balances. Information cannot be obtained by specific agency number. Same information as on the 63 screen.
58 Agency/Fund Summary (AF)
  • AGENCY, FUND
  • AGENCY, APPD FUND
  • AGENCY, AY, APPD FUND or FUND
INQ TYPES – REFER TO 62 SCREEN
Inq Year – Fiscal year
Inq Month – Calendar Month 		The 58 screen allows for inquiry either by appd fund or D23 screen fund. The 69 screen provides D23 screen fund information only. Appd fund and D23 screen fund amounts may not be the same due to the set-up criteria for D23 screen agency-defined funds.
59 Appropriation Summary (AP)
  • AGENCY, AY, APPROPRIATION NUMBER
  • AGENCY, AY, APPROPRIATION NUMBER, APPD FUND
INQ TYPES – REFER TO 62 SCREEN
Inq Year – Fiscal year
Inq Month – Calendar Month 		Displays appn activity with or without regard to appd fund.

Note: The difference between the 59 screen and the 62 screen is that the 59 screen can provide information on an appn in total without regards to the appropriated fund.
61 Agency Budget Record (AB)
  • AGENCY, AY, APPROPRIATION NUMBER
  • AGENCY, AY, APPROPRIATION NUMBER, APPD FUND
 Displays appn activity with regard to appd fund.

Note: The difference between the 59 screen and the 62 screen is that the 59 screen can provide information on an appn across appd funds. The 62 screen is by appd fund only.
62 Appropriation Record (AP)
  • AGENCY, AY, APPROPRIATION NUMBER
  • AGENCY, AY, APPROPRIATION NUMBER, APPD FUND
INQ TYPES:
MA – Monthly activity
PA – Prior activity
YA – Yearly activity
CB – Current Balance
PY – Prior year
PP – Prior prior
Inq Year – Fiscal year
Inq Month – Calendar Month 		Displays appn activity with regard to appd fund.

Note: The difference between the 59 screen and the 62 screen is that the 59 screen can provide information on an appn across appd funds. The 62 screen is by appd fund only.
68 Contract Record (CF) AGENCY, CONTRACT NUMBER Data is pulled from the Contract Table. Contracts and their budgets are established on the 30 screen. In order for the Contract Table and contract to be updated, the contract number must be entered on each related transaction in transaction entry.
69 Agency/Fund Record (AF) AGENCY, AY, FUND Displays data based on the D23 screen without regard to appd fund. An agency fund is, at minimum, created for each unique combination of appropriated fund and GAAP fund/GAAP fund type. Can be used to reconcile default funds. Appd fund info is located on the 58 screen.