Agency Transaction and Submission Requirements

Transaction	Doc Type	Batch Type	Data Entry Allowed By	Document Requirements	Description/Legal Text (DLT) Requirements
Appropriation Budget Adjustments – Transfers Within an Agency	A	1	Direct Entry (edit modes 1 and 0 only), or Electronic Interface	Retain at agency for post-payment audit	Required
Original Appropriation Budget Setup, Lapses and UB	B	1	Direct Entry (edit modes 1 and 0 only), or Electronic Interface	Send Budget Setup documents to ACO; notify ACO of lapse and UB documents	Required
Deposit to State Treasury	D	2	Direct Entry (edit modes 1 and 0 only), or Electronic Interface	Send deposit slip with deposit to State Comptroller – Treasury Operations	Not required
Encumbrance	E	3	Direct Entry, or Electronic Interface	Retain at agency	Not required
Journal Voucher – Adjustments Within an Agency	J	2, 4, 5 or 8	Direct Entry, or Electronic Interface	Retain at agency for post-payment audit; Use `REF DOC` field for audit trail	Required
Expenditure Transfer (ETV) Non-Payroll	K	4 or 8	Direct Entry, or Electronic Interface	Retain at agency for post-payment audit; Use `REF DOC` field for audit trail	Required
Pre-encumbrance	P	3	Direct Entry, or Electronic Interface	Retain at agency	Not required
Statistical Entries	S	4 or 5	Direct Entry, or Electronic Interface	Retain at agency	Not required
Interagency Payment, Interagency Pass-Thru	T	4	Direct Entry, or Electronic Interface	Retain at agency for post-payment audit; Ensure that recipient’s RTI number is used	Not required
Agency Operating Budgets	U	1	Direct Entry, or Electronic Interface	Retain at agency	Not Required
Annual Financial Report – Adjusting Entries	U	4, 5 or 8	Direct Entry, or Electronic Interface	Retain at agency	Not required
Payroll – Expenditure Transfer	U	8	Direct Entry, or Electronic Interface	Retain at agency for post-payment audit	Not required
Travel, Travel Reimbursement	1	4	Direct Entry, or Electronic Interface	Retain at agency for post-payment audit	Not required
Purchase – Statewide Procurement Division (SPD) Post-Payment Audit	2	4	Direct Entry, or Electronic Interface	Retain at agency for post-payment audit	Comp Obj may require DLT
Payroll Reimbursement	5	6	Direct Entry, (edit modes 1 and 0 only) or Electronic Interface	Retain at agency for post-payment audit	Not required
Expenditure – SPD/Title 10 Exempt, Non-Payroll, All-Post Reimbursement	6	4	Direct Entry, or Electronic Interface	Retain at agency for post-payment audit	Comp Obj may require DLT
Payroll (USPS and SPRS)	8	S	Electronic Interface only	Retain at agency for post-payment audit	Not required
Expenditure – SPD/Title 10 Exempt, Non-Payroll	9	4	Direct Entry, or Electronic Interface	Retain at agency for post-payment audit	Comp Obj may require DLT
Judgments and Settlements	9	7	Direct Entry, or Electronic Interface	After Attorney General and Governor approval, forward informational documents to Comptroller – Expenditure Assistance	Comp Obj may require DLT

Comptroller – Entered Transactions

Transaction	Doc Type	Batch Type	Data Entry Allowed By	Document Requirements	Description/Legal Text (DLT) Requirements
Appropriation Budget Adjustments – Transfers Between Agencies	A	1 or 8	State Comptroller	Send all supporting documents to State Comptroller – Appropriation Control	Required
Payment Cancellation for warrants on state hold	C	4	State Comptroller	Send all supporting documents to State Comptroller – Payee/Payment Services	Not required
Treasury Cash Transfers	F	2	State Comptroller – Treasury Operations	Contact State Comptroller – Treasury Operations	Not required
Voided Warrants	L	2 or 4	State Comptroller	Contact State Comptroller – Treasury Operations	Not required
Manual Expedite Payment	M	4 or 7	State Comptroller	Send the signed and approved paper voucher to State Comptroller – Payee/Payment Services	Not required
Returned Check	R	2 or 5	State Comptroller – Treasury Operations	State Comptroller – Treasury Operations sends documents to affected agency	Not required
Direct Deposit and Payments to Banks	X, Y	4	State Comptroller	Contact State Comptroller – Payee/Payment Services	Not required
Miscellaneous Claims	9	7	State Comptroller	Send all supporting documents to State Comptroller – Expenditure Assistance	Comp Obj may require DLT

This chart is to be used only as a guide. Any conflicts between this chart and the Texas Administrative code, SPD guidelines or any oversight agency requirements should be resolved in favor of those authorities.