SPA Process User’s Guide
Issued: Sept. 3, 1996
Updated: Aug. 16, 2024 – View Changes
FPP N.005
Contents
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- Individual sections:
- Overview
- Request for Agency Reporting Status
- Agency Head, Property Manager and Employee Responsibilities
- Governing and Dependent Agencies
- Sunset or Abolished Agencies
- Agency Training
- Tagging of Property
- Securing of Property
- Missing or Stolen Property
- Certification of Physical Inventory
- Inventory Verification Methods
- Condition of Asset
- SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances
- Debt-Financed Property
- Loan of Property
- Transfer of Property
- Sale of Capital Assets to State Employees, Retired Peace Officers and Elected or Appointed Officers
- Surplus Property
- Exemptions From SPA and/or the General Provisions for Surplus and Salvage Property
- Trade-Ins
- Cannibalization or Disposal of Salvage Property
- Impairment of Capital Assets
- Records Retention
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- Individual sections:
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- Individual sections:
- Updating Property
- Updating Property Financial Information
- Updating Debt Financed Property
- Updating Property Location and Responsible Person
- Updating Property in Suspense
- Updating (Changing) the Property Number
- Updating Inactive Property
- Updating Fund Value
- Updating Hard Disposal Methods
- Updating Depreciation (Depreciable Entities)
- Updating Soft Disposal Methods (Pending Disposal)
- Updating/Correcting a Fund
- Agency Information
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- Individual sections:
- Disposal of Property
- Recovery of Deleted Property
- Disposal of Surplus Property Not in SPA (ZZ property)
- Disposal Method 01 and 02 (Completed and Pending Transfers)
- Disposal Method 03 (Dismantled for Parts or Salvage with No Value [Trash])
- Disposal Method 04 (Surplus/Exempt Entities)
- Disposal Method 05 (Surplus/Enter in TFC Surplus Process)
- Disposal Method 5r (Surplus/Rejected by TFC)
- Disposal Method 5c (Surplus/Pending Agency Disposal)
- Disposal Method 06 (Surplus/Advertised by TFC)
- Disposal Method 08 (Surplus Property Donated or Sold to a Political Subdivision)
- Disposal Method 09 (Surplus Property Donated or Sold to an Assistance Organization)
- Disposal Method 14 (Assets Sold that are Exempt by Law from the TFC Surplus Process)
- Disposal Method 15 (Surplus Sent to the TDCJ Computer Recovery Program)
- Disposal Method 16 (Disposal of Real Property
- Disposal Method 17 (Missing – Employee Negligence)
- Disposal Method 18 (Missing – No Employee Negligence)
- Disposal Method 19 (Missing – Temporary Hold for Deletion)
- Disposal Method 20 (Stolen – Employee Negligence)
- Disposal Method 21 (Stolen – No Employee Negligence)
- Disposal Method 22 (Eleemosynary Donations Allowed by Law)
- Disposal Method 23 (Trade-In)
- Disposal Method 24 (Completed Construction in Progress [CIP])
- Disposal Method 25 (Leasehold Improvements)
- Disposal Method 26 (Assets Held in Trust or Leased Assets Returned)
- Disposal Method 27 (Property Entered in Error)
- Disposal Method 28 (Property Damaged by Nature)
- Disposal Method 29 (Property Damaged by Accident)
- Disposal Method 30 (Property Damaged by Other, or an Employee)
- Disposal Method 31 and 32 (Completed and Pending Transfers from Internal to External Agency)
- Disposal Method 33 or 34 (TFC Surplus Process Sale to Public, or TFC Donation)
- Disposal Method 35 (TFC Authorized Sale or Donation)
- Disposal Method 36 (Intangible Asset Disposal)
- Disposal Method 37 (Non-Monetary Exchange)
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- Individual sections:
- Transferring Property for Internal Agencies
- Transferring Property from External to Internal Agencies
- Transferring or Receiving Property from External to External Agencies
- Receiving Transferred Property Except for External to External Agencies
- Correcting or Canceling a Pending Transfer for Internal Agencies
- Correcting or Canceling a Pending Transfer From External to Internal Agencies
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- Individual sections:
- Primary (Existing Property)
- Financial (Property Financial Data)
- Debt Financed
- Location
- Non-Financial History
- News
- Disposed Property
- Class Code
- Serial/Description Search
- User Access
- Property Totals
- Financial History
- Certification (of Physical Inventory)
- Governing and Dependent Agencies
- Order Download
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- Individual sections:
Date | Updates |
---|---|
08/16/2024 | Updated categorization thresholds for AFR categories 4 and 5, and related SPA class codes. |
09/01/2022 | Updated Missing Property section of Chapter 2 |
06/29/2021 | Updated Chapter 2 to reflect changes in inventory policy |
07/30/2020 | Updated Chapter 2 to reflect FYE process changes |