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Confidential Information Must be Encrypted Before Emailing to Fiscal Management

Issued: May 6, 2011
Updated: April 27, 2018 – View Changes

FPP D.004

Contacts

If you have questions, please contact:

Contacts

If you have questions, please contact:

Overview

Applicable to

State agencies and institutions of higher education

Policy

State agencies and institutions of higher education may need to send documents to the Fiscal Management Division that contain confidential information such as:

Confidential information should not be sent in the body of an email as email is not considered a secured transmission. You must provide an encrypted attachment for any confidential information sent via email, as prescribed by your agency’s information security policy.

Common encryption methods include:

Passwords to unlock the encrypted information must be provided in a separate email or over the phone.

A fax transmission of confidential information is also acceptable.

For your agency’s approved information security policies and procedures, contact your Information Security Office.

Changes to this document
04/27/2018 Made edits for clarity.
04/28/2017 Made edits for clarity.
02/14/2013 Updated to the FPP format and given FPP number.