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Glenn Hegar  ·  Texas Comptroller of Public Accounts

What's New? on FMX

May, 2015

USAS Profile Rollover to FY/AY16 Set for June 20

The annual rollover for profiles in USAS will occur on June 20. The process automatically creates new profiles for fiscal year (FY) 2016 and appropriation year (AY) 2016, based on existing FY15 and AY15 profiles.

For more information, see USAS Profile Rollover (FPP Q.007).

Direct Deposit Checklist Covers Rule Reminder, Form Deadline and Security Tips

The State Agency Direct Deposit Checklist for agencies and institutions of higher education includes:

  • Links to the updated Administrative Rules for Electronic Fund Transfers
  • Details on the June 15 deadline for agency form submission and important form reminders
  • Recommendations to reduce security risk

If you have questions, please contact Payment Services.

Hotel Occupancy Tax Refund Reports Available June 9

Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter.

The hotel occupancy tax refund for March through May will be available on the DAFR8190 and DAFR8200 reports on June 9.

For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006).

CPA Network Maintenance May 24

The CPA network infrastructure will undergo scheduled maintenance impacting CAPPS environments on Sunday, May 24 from 4 a.m. to 12 noon.

All scheduled batch jobs and reports will run and post once the patching is complete and the Shared Storage and Control M servers are rebooted.

The following environments will be accessible but may experience issues with posting attachments, running interfaces and running reports until the full maintenance cycle has been completed and validated.

CAPPS Financials Central

  • FSPRD — CAPPS Financials Production
  • FSMNT — CAPPS Financials Maintenance
  • FSSBX — CAPPS Financials Sandbox
  • FSRPT — CAPPS Financials Reports
  • FSUAT — CAPPS Financials User Acceptance Testing
  • EPPRD — CAPPS Financials Production Portal
  • EPUAT — CAPPS Financials Acceptance Testing Portal

CAPPS HR/Payroll Central

  • HCMPRD — CAPPS HR/Payroll Production
  • HCMMNT — CAPPS HR/Payroll Maintenance
  • HCMSBX — CAPPS HR/Payroll Sandbox
  • HCMRPT — CAPPS HR/Payroll Reporting
  • EPSTWPRD — CAPPS HR/Payroll Production Portal
  • HCMUAT — CAPPS HR/Payroll User Acceptance Testing
  • EPSTWUAT — CAPPS HR/Payroll Portal User Acceptance Testing

CAPPS HR/Payroll (HHS)

  • HRPRD — CAPPS HR/Payroll (HHS) Production
  • HRMNT — CAPPS HR/Payroll (HHS) Maintenance
  • HRSBX — CAPPS HR/Payroll (HHS) Sandbox
  • HRRPT — CAPPS HR/Payroll (HHS) Reporting
  • EPHRPRD — CAPPS HR/Payroll (HHS) Production Portal
  • HRUAT — CAPPS HR/Payroll (HHS) User Acceptance Test
  • EPHRUAT — CAPPS HR/Payroll (HHS) Portal User Acceptance Test
  • ELPRD — CAPPS HR/Payroll (HHS) ELM Production
  • ELMNT — CAPPS HR/Payroll (HHS) ELM Maintenance
  • ELSBX — CAPPS HR/Payroll (HHS) ELM Sandbox
  • ELUAT — CAPPS HR/Payroll (HHS) ELM User Acceptance Test

Fiscal 2016 Payroll Due Dates and Direct Deposit Schedule Posted

For state agencies and institutions of higher education, the payroll due date for monthly and twice-monthly payrolls is no later than the seventh workday before payday.

Submitting your payrolls to the Comptroller’s office on or before the due dates assures adequate processing time for direct deposits and warrant distribution.

See Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for more information, including the fiscal 2016 payroll due dates and direct deposit schedule.

GASB Component Unit Survey Due Aug. 14

Any agency with new potential component units or changes to existing component units must complete and submit the online 2015 Component Unit Survey. The survey must be completed by Aug. 14.

If you have questions, please contact your financial reporting analyst.

Reminder — Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems

Letter of Authorization (LOA) Signature Lists currently on file for HRIS, SPRS, USPS and CAPPS will expire on May 31.

By May 31, each agency and institution of higher education must submit the names of authorized employees and a new LOA Signature List form. Beginning June 1, only newly authorized state employees may request data changes.

For detailed instructions, see Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems (FPP M.009).

CAPPS Financials Non Production Maintenance – May 17

To: CAPPS Financials Level 1 Agency Support Staff

The CAPPS Financials Non-Production environments will undergo maintenance on Sunday, May 17 from 5 a.m. to 12 noon to apply UNIX AIX patches and perform routine maintenance.

The following environments will be unavailable:

  • FSMNT – CAPPS Financials Maintenance
  • FSSBX – CAPPS Financials Sandbox

CAPPS Financials Production (FSPRD) environments will be available during this time.

If you have questions, please call the CAPPS help line at (512) 463 CAPPS (2277) or email CAPPS.Help@cpa.texas.gov.

Handout Available for May 21 User Group Meeting

The USPS, SPRS and CAPPS HR/Payroll User Group meeting scheduled for May 21 will cover the following topics:

  • Legislative Items of Interest
  • Affordable Care Act (ACA) Reporting Requirements

The meeting is scheduled from 2 to 4 p.m. in Room 1-111 of the Travis Building. Register in Training Center (login required) to attend in person or via teleconference.

Note: If you are registered for the meeting, please see the Bills of Interest handout now available on the User Group Meeting (USPS, SPRS and CAPPS HR/Payroll) page.

Reminder — Agencies Must Request Unclaimed Funds by May 29

Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Property currently being held will be swept into GR if not claimed by May 29.

See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP). All state agencies or institutions of higher education with unclaimed funds were notified as of March 31, 2015.

Important CAPPS Central Agency Employee Identifier Field and Security Request Changes

To better manage the growing CAPPS user base, the Texas Comptroller of Public Accounts will implement the security best practice of making the employee identifier (Empl ID) field distinct from login ID (User ID). These changes are effective:

  • May 11 for CAPPS Central Financials
  • May 13 for CAPPS Central HR/Payroll

For details, please see CAPPS Central Agency Employee Identifier Field and Security Request Changes.

In conjunction with this system change, the CAPPS Security Request form has changed. For details, please see CAPPS Security Request Form Instructions (security coordinator login required).

Reminder — User Group Meeting (USPS, SPRS and CAPPS HR/Payroll) Set for May 21

A combined USPS, SPRS and CAPPS HR/Payroll User Group meeting has been scheduled for May 21 to discuss:

  • Legislative Items of Interest
  • Affordable Care Act (ACA) Reporting Requirements

The meeting is scheduled from 2 to 4 p.m. in Room 1-111 of the Travis Building. Register in Training Center (login required) to attend in person or via teleconference.

For more information, see User Group Meeting (USPS, SPRS and CAPPS HR/Payroll).

Note: Continuing Professional Education (CPE) credit will be awarded for in-person attendance, so registration is encouraged. Teleconference attendees cannot receive CPE credit.

Warrant Distribution

For the remainder of this week (through Friday, May 8), agency runners are asked to call Payment Services each day at 10 a.m. at 512-936-8138 to confirm warrant pickup times.

We apologize for any inconvenience. We will notify agencies when the warrant distribution returns to its regular schedule.

USPS/SPRS User Group Meeting Set for May 21

A combined USPS and SPRS User Group meeting has been scheduled for May 21 to discuss:

  • Legislative Items of Interest
  • Affordable Care Act (ACA) Reporting Requirements

The meeting is scheduled from 2 to 4 p.m. in Room 1-111 of the Travis Building. Register in Training Center (login required) to attend in person or via teleconference.

For more information, see USPS/SPRS User Group Meeting.

Note: Continuing Professional Education (CPE) credit will be awarded for in-person attendance, so registration is encouraged. Teleconference attendees cannot receive CPE credit.

TINS ACR to Make Warrant Changes May 5

TINS Application Change Request (ACR) 60028 will migrate May 5 to change the warrant size and appearance.

The new warrants will be 8.5 x 3.5 inches printed on an 8.5 x 11 sheet that includes the stub. Each agency will receive their warrants tri-folded and ready for insertion in #10 window business envelopes.

Your agency may need to stock envelopes to accommodate the new warrant size. Current warrant envelopes may need to be stocked for 30–45 days after May 5 for distribution of released held warrants issued before May 5.

For more information, please see TINS ACR 60028.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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