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Glenn Hegar  ·  Texas Comptroller of Public Accounts

What's New? on FMX

February, 2015

New Transparency Tools Highlight State Payments

The Texas Comptroller of Public Accounts offers two new Where the Money Goes tools that make it easier for the public to find and analyze payments made by state agencies and institutions of higher education.

  • The Travel Payments tool breaks down payments by agency, individual payee, type of travel expense and more.
  • The Payments to Payee tool is a new view of the state’s check register that lists individual payments, transaction dates, comptroller object codes and more.

These data visualization tools will replace most of the classic tools, which will still be offered for a limited time. A comparison of classic and data visualization tools is available.

See Where the Money Goes Requirements (FPP G.004) for details on the responsibilities of state agencies and institutions of higher education.

Second Quarter Payables and Binding Encumbrances Must Be Reported by March 30

State agencies and institutions of higher education must report payables and binding encumbrances for second quarter fiscal 2015 appropriations no later than March 30 to the Texas Comptroller of Public Accounts.

Quarterly certification must be entered in the online form.

For more information, see Encumbrance Report and Lapsing of Appropriations (APS 018) (FPP A.019).

Hotel Occupancy Tax Refund Reports Available March 9

Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter.

The hotel occupancy tax refund for December through February will be available on the DAFR8190 and DAFR8200 reports on March 9.

For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006).

Reminder USAS Confidential Indicator Must Be Marked Correctly

The Texas Comptroller of Public Accounts’ ability to accurately distinguish confidential and non-confidential payments is critical in making payment information promptly available to the public. State agencies and institutions of higher education must ensure that confidential transactions are properly marked to protect payee confidentiality as stipulated by USAS Confidential Indicator (FPP E.045).

Under state law, it is the responsibility of the agency submitting a transaction to determine the confidentiality of the transaction. Transactions are legally considered public unless specifically excluded by the Public Information Act (Texas Government Code, Chapter 552). When an agency marks a transaction confidential, the agency should be prepared to cite the law or attorney general opinion that excludes the payment from public disclosure.

Note: “Agency” includes institutions of higher education.

CAPPS Financials Maintenance Sunday, March 22

The CAPPS Financials environments will undergo scheduled maintenance on Sunday, March 22, from 5 to 10 a.m. to patch Shared Storage servers and the Control M servers. All scheduled batch jobs and reports will run and post once the patching is completed and the Shared Storage and Control M servers are rebooted.

The following environments will be available, but users may experience issues with posting attachments, running interfaces and running reports until the full maintenance cycle is completed and validated:

  • FSPRD – CAPPS Financials Production
  • FSRPT – CAPPS Financials Reports
  • EPPRD – CAPPS Financials Production Portal

CAPPS HR/Payroll Maintenance Sunday, March 22

The CAPPS HR/Payroll environments will undergo scheduled maintenance on Sunday, March 22, from 5 to 10 a.m. to patch Shared Storage servers and the Control M servers. All scheduled batch jobs and reports will run and post once the patching is completed and the Shared Storage and Control M servers are rebooted.

The following environments will be available, but users may experience issues with posting attachments, running interfaces and running reports until the full maintenance cycle is completed and validated:

  • HRPRD – CAPPS HR/Payroll Production
  • HRRPT – CAPPS HR/Payroll Reports
  • EPHRPRD – CAPPS HR/Payroll Production Portal
  • ELPRD – CAPPS ELM Production

EIS Contact Link and Update Form Added to FMX

If your state agency participates in the Employee Information System (EIS):

If you have questions, please contact Renate Rodriguez at (512) 463-3952 or renate.rodriguez@cpa.texas.gov.

Reminder — Use the Current Forms Available on FMX

Do you need to submit a form to Fiscal Management? To ensure you always use a current form, download it at the time you need it from either the Forms page or the appropriate topic page on FMX.

The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic or browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic.

Note: Previously downloaded copies or stored links may not provide up-to-date forms.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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