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Glenn Hegar  ·  Texas Comptroller of Public Accounts

What's New? on FMX

December, 2014

Recovery Audit Report Now Available

The Texas Comptroller of Public Accounts is legally required to contract with one or more consultants to perform overpayment recovery audits at certain state agencies and to summarize the results to the Legislature before Jan. 1 of each odd-numbered year.

Administering Overpayment Recovery Audits in the State of Texas Fiscal 2012 through 2014 is now available on the Recovery Audit Reports page.

Deadlines Approaching for Fourth Quarter Veteran Workforce Summary Reports

Jan. 15 is the maintenance/ corrections deadline for the Fourth Quarter Veteran Workforce Summary Reports (Oct. 1 – Dec. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Jan. 16.

The Veteran Workforce Summary Report acknowledgement form and complaints report must be submitted by Jan. 23.

For more, see Veterans Workforce Summary and Veteran Complaint Reports (FPP F.038).

CAPPS HR/Payroll Maintenance Dec. 18 and 21

Thursday, Dec. 18
The CAPPS HR/Payroll (HHS) User Acceptance Test environment will undergo testing on Thursday, Dec. 18 from 12 noon to 5 p.m. to prepare for the Production environment maintenance scheduled for Sunday, Dec. 21.

The following environment will be affected:

  • HRUAT – CAPPS HR/Payroll (HHS) User Acceptance Test

HRUAT will be available; however, there may be intermittent outages and possible impacts to system performance.

Sunday, Dec. 21
The CAPPS HR/Payroll (HHS) Production environments will undergo scheduled maintenance on

Sunday, Dec. 21 from 5 a.m. to 12 noon in order to apply additional resources as well as application and web server domains. This will address user efficiency during high volume usage.

The following environments will be unavailable during this time:

  • HRPRD – CAPPS HR/Payroll (HHS) Production
  • ELPRD – CAPPS ELM (HHS) Production
  • EPHRPRD – CAPPS HR/Payroll (HHS) Production Portal
  • HRRPT – CAPPS HR/Payroll (HHS) Reporting

CAPPS HR/Payroll (HHS) Production (HRPRD) will not be available during maintenance on Sunday.

CAPPS Financials Maintenance on Dec. 14

The CAPPS Financials Production environments will undergo scheduled maintenance on Sunday, Dec. 14, from 5 a.m. to 10 a.m. to migrate the new Java Patch from Oracle to the Production servers.

The following environments will be unavailable during this time:

  • FSPRD – CAPPS Financials Production
  • EPPRD – CAPPS Financials Production Portal
  • FSRPT – CAPPS Financials Reporting

Mileage Reimbursement Rate Increases to 57.5 Cents on Jan. 1

The maximum state mileage reimbursement rate for travel by state employees in a personal vehicle will increase to 57.5 cents per mile, effective Jan. 1 to Dec. 31, 2015. This rate is consistent with the Internal Revenue Service’s standard mileage rate.

Please note that with prior written notification, state agencies are not required to reimburse employees at the maximum rate.

For more information, see State Mileage Reimbursement Rate (FPP S.005) or Transportation: Mileage in a Personal Vehicle in Textravel.

Payroll Stuffer Provides Information on Earned Income Tax Credit

A payroll stuffer on the Earned Income Tax Credit (EITC) for the Jan. 1 payroll is now available for download in both English and Spanish. If your agency uses the Employee Information System (EIS) for direct deposit, your employees can find a link to the stuffer on the EIS menu page.

The EITC is a refundable tax credit that may lead to a refund for qualified taxpayers. Each year, the EITC brings more than a billion federal income tax dollars back into the Texas economy. For more information, see the Window on State Government website, call the IRS toll free at (800) 829-1040 or simply dial 211.

Reminder – Warrant Size to Change in Early 2015

Fiscal Management would like to remind state agencies that the size of a state warrant will change in early 2015. The approximate new size is 8.5 x 4 inches (8.5 x 11 inches including the stub).

This change will occur no earlier than the end of January 2015. Your agency may want to purchase only enough warrant stock envelopes for this time period.

Watch FMXtra for details, which will be announced as soon as more information is available. If you have other questions, please contact Payment Services.

Reminder – Warrant Pickup Availability During the Holidays

During the Christmas and New Year’s Day holidays:

  • No warrant pickup will be available on Dec. 24 – 26. Warrants from the Dec. 23, 24 and 26 processing cycles will be available for pickup on Monday, Dec. 29.
  • Warrant pickup will be available from 8 to 10 a.m. on Wednesday, Dec. 31, for the Dec. 30 processing cycle. The authorized agency and/or delivery service representative must be included on the Agency Authorization for Warrant Pickup form (74-189). Runners must have photo identification and a cell phone to call (512) 475-0510 upon arrival at the LBJ building.
  • Warrants from the Dec. 31 processing cycle will be available for pickup on Jan. 2 from 8 to 10 a.m., but the agency and the LBJ building will be closed. Therefore, the authorized agency and/or delivery service representative must be included on the Agency Authorization for Warrant Pickup form (74-189). Runners must have photo identification and a cell phone to call (512) 475-0510 upon arrival at the LBJ building. There will be no warrant pickup on Jan. 1.

Note: If your agency has warrants for wire transfers on Dec. 31 or Jan. 2, your agency runner needs to deliver them to the Treasury.

Reminder – Direct Deposit Reversal Request Deadline Changed to 10 a.m. on Dec. 31

Due to the New Year’s holiday, the deadline for submission of the Direct Deposit Reversal Request form (74-191) has been changed to 10 a.m. on Dec. 31 (the last workday before payday).

  • If you fax the form to Payment Services, please call (512) 475-0789 to confirm receipt of the fax.
  • If you send an encrypted email, you will receive an email receipt confirmation.

If you have questions about the holiday schedule, please contact Payment Services.

General Revenue Reimbursement of Statewide Allocated Costs Form Due Dec. 15

The Fiscal 2015 Agency Statewide Cost Allocation Plan by Method of Finance is now available. Agencies listed on this schedule must submit the General Revenue Reimbursement of Statewide Allocated Costs form by Dec. 15. Listed agencies with federal funds must also submit the Federal Fund Reimbursement Calculation form at this time.

The first quarterly general revenue reimbursements for statewide allocated costs are due Dec. 31. Agencies may choose to make full payment at that time as well.

See General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022) for additional information, including the fixed costs summary, instructions and forms. For assistance, please contact your appropriation control officer.

First Quarter Payables and Binding Encumbrances Must Be Reported by Dec. 30

State agencies and institutions of higher education must report payables and binding encumbrances for first quarter fiscal 2015 appropriations no later than Dec. 30 to the Texas Comptroller of Public Accounts.

Quarterly certification must be entered in the online form.

For more information, see Encumbrance Report and Lapsing of Appropriations (APS 018) (FPP A.019).

USPS Unavailable on Dec. 10 for CYE File Split

USPS will be unavailable all day Wednesday, Dec. 10, for the calendar year-end (CYE) file split. All USPS payrolls finalized after the 2014/2015 file split must have a warrant date in calendar year 2015 and will be reflected in the 2015 files.

For more information, see USPS Calendar Year-End Close Process (FPP R.014).

Please contact the Statewide Human Resource and Payroll Assistance Help Desk at (512) 463-4008 or your assigned USPS representative if you have any questions.

Handouts for Dec. 11 User Group Meeting Available on Dec. 10

The presentations for the USAS User Group Meeting on Thursday, Dec. 11, will be available on FMX on Wednesday, Dec. 10.

The meeting will be 2–4 p.m. in Room 1-100 of the Travis Building. Register in Training Center (login required) to attend in person or via teleconference.

For more information, see USAS User Group Meeting.

Note: Continuing professional education (CPE) credit will be awarded for in-person attendance, so registration is encouraged. Teleconference attendees cannot receive CPE credit.

Warrant Pickup Availability During the Holidays

During the Christmas and New Year’s Day holidays:

  • No warrant pickup will be available on Dec. 24 – 26. Warrants from the Dec. 23, 24 and 26 processing cycles will be available for pickup on Monday, Dec. 29.
  • Warrant pickup will be available from 8 to 10 a.m. on Wednesday, Dec. 31, for the Dec. 30 processing cycle. The authorized agency and/or delivery service representative must be included on the Agency Authorization for Warrant Pickup form (74-189). Runners must have photo identification and a cell phone to call (512) 475-0510 upon arrival at the LBJ building.
  • Warrants from the Dec. 31 processing cycle will be available for pickup on Jan. 2 from 8 to 10 a.m., but the agency and the LBJ building will be closed. Therefore, the authorized agency and/or delivery service representative must be included on the Agency Authorization for Warrant Pickup form (74-189). Runners must have photo identification and a cell phone to call (512) 475-0510 upon arrival at the LBJ building. There will be no warrant pickup on Jan. 1.

Note: If your agency has warrants for wire transfers on Dec. 31 or Jan 2, your agency runner needs to deliver them to the Treasury.

Direct Deposit Reversal Request Deadline Changed to 10 a.m. on Dec. 31

Due to the New Year’s holiday, the deadline for submission of the Direct Deposit Reversal Request form (74-191) has been changed to 10 a.m. on Dec. 31 (the last workday before payday).

  • If you fax the form to Payment Services, please call (512) 475-0789 to confirm receipt of the fax.
  • If you send an encrypted email, you will receive an email receipt confirmation.

If you have questions about the holiday schedule, please contact Payment Services.

CAPPS Help Desk Phone Line Currently Unavailable

The Comptroller’s phone system is experiencing issues and the CAPPS Help Desk line, (512) 463-CAPPS (2277), is currently unavailable.

Comptroller employee direct lines are currently working.

If you need CAPPS Help Desk assistance during this time, please contact CAPPS.Help@cpa.texas.gov.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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