USPS Application Change Request (ACR) 44255 created a new screen to request payroll month/quarter-end reports/clears and add an option to an existing screen to request leave accounting month-end clears.
Effective July 1, agencies will request their own payroll and leave reports/clears. Please see ACR 44255 – USPS for the new process.
USPS ACR 43740 migrated on June 27 to make the following screen changes:
For more information, see ACR 43740 – USPS. Please contact your USPS representative if you have any questions.
Institutions of higher education must report certain information about jobs and reappointments to HRIS at the beginning of each fiscal year. Institutions must submit reappointment information via electronic file transfer (EFT):
The last day to submit HRIS September maintenance is Oct. 7.
See HRIS Higher Education Reporting Procedures for Reappointments (FPP M.003) for details, including instructions for reporting reappointment information. Please note that, during the fiscal year reappointment process, Fiscal Management still requires an HRIS EFT Specifications form (73-162) for EFT #1, #2 and #3.
For the spreadsheets, instructions, definitions and examples, see Establishing Appropriations by Method of Finance, Rider and Capital Budget Schedules (FPP A.020).
July 15 is the maintenance/corrections deadline for the Second Quarter Veteran Workforce Summary Reports (April 1 – June 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on July 16.
The Veteran Workforce Summary Report acknowledgement form and complaints report must be submitted by July 23.
For more, see Veteran Workforce Summary and Veteran Complaint Reports (FPP F.038).
To ensure correct year-end USAS balances for imprest, petty cash and travel advance accounts, agencies authorized to maintain these accounts are asked to certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree.
Only cash accounts with balances created from funds in the State Treasury are subject to this requirement.
The certification is due July 9. All corrections must be entered into USAS by July 30.
See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for additional information, including instructions for requesting access and completing the forms.
The CAPPS Financials Production environments will undergo scheduled maintenance for AIX patching on Sunday, June 29 from 5 a.m. to 12 noon.
The following environments will be unavailable:
Fiscal 2015 appropriation budgets must be entered into USAS and all required documentation submitted by the Aug. 1 deadline.
Budget entry and documentation submission must be completed before appropriation control officers can approve a budget setup.
Agencies and institutions of higher education are encouraged to use the provided Excel spreadsheets for completing the required schedules. Please note the special requirements for unobligated balances.
For the spreadsheets, instructions, definitions and examples, see Establishing Appropriations by Method of Finance, Rider and Capital Budget Schedules (FPP A.020).
Do you help prepare your agency’s or university’s annual financial report (AFR) or enter AFR data into USAS? If so, join us for the 2014 AFR Update Webinar on July 17 from 1:30 to 3:30 p.m. Topics include:
Registration is required through GoToMeeting to participate.
If you would like to receive continuing professional education (CPE) credit, you must:
– AND –
– AND –
Note: Viewing the webinar as part of a “group” will not yield CPE credit for each individual. Only the individuals who registered, logged in and answered four out of six questions are eligible for CPE credit.
Signed rosters cannot be used as proof of attendance.
The latest Top 10 Audit Findings in Post-Payment Audits are available now on FMX. Findings include a description of the audit issue, proper procedure and links to more information.
To view purchase policies and procedures, post-payment audit reports and more, see the Audit topic page.
Do you prepare the annual financial report (AFR) for your agency or university? A one-day, intermediate-level AFR Core 101 class is scheduled for July 29 and 31, each from 8:30 a.m. to 4:30 p.m. at the Southcliff Building. This class is designed for agency and university accounting personnel familiar with USAS who want more in-depth detail on preparing the AFR for their agency.
Note: The July 29 class is full, however, a waiting list is available.
For more information, please email Shelly Arnold or contact your financial reporting analyst.
How well are we meeting your customer service expectations?
Please let us know by completing the online survey by Friday, July 18. We appreciate your feedback.
If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.
The CAPPS Financials and HR/Payroll Sandbox, Maintenance, User Acceptance Testing and Production environments will undergo scheduled maintenance for an F5 server upgrade on Sunday, June 22 from 5 a.m. to noon.
CAPPS agencies will have the opportunity to perform testing during the maintenance window. A testing schedule and suggested scripts will be provided to agency testing contacts.
The following environments will be affected:
The 83rd Legislature, Regular Session, provided appropriations for salary increases for state agency employees in fiscal 2015 (effective Sept. 1, 2014).
The Texas Comptroller of Public Accounts is providing agencies with general information on the salary increases to be implemented in USPS, HRIS and SPRS. See Guidelines for the Salary Increase for Certain State Employees (FPP F.017) that includes:
See also Appropriations for the Salary Increase for Certain State Employees (FPP A.009).
The TINS Guide (FPP P.003) has been revised to reflect the Payee Number Conversion and now includes:
Please contact Payment Services if you have any questions.
Earned federal funds deposited by agencies into Appropriation 70000 in amounts above the level identified in the General Appropriations Act, Article IX, Section 6.22 (b), plus benefits in Section 6.22 (g), are appropriated subject to certain conditions and deadlines.
The conditions and deadlines are defined in the Appropriation Authority for Earned Federal Fund Collections Above the Annual Level section of Earned Federal Funds and Indirect Cost Reimbursements to the General Revenue Fund (APS 023) (FPP A.017).
For appropriation year (AY) 2014, the deadline for full reporting agencies is July 30.
Agencies will transfer end-of-year balances in Appropriation 70000 Appropriated Fund 0369 to Agency 902 via the RTI process using RTI # 00369 (T-code 475, COBJ 7973).
For questions, please contact your agency’s appropriation control officer.
The annual rollover for profiles in USAS will occur on June 21. The process automatically creates new profiles for fiscal year (FY) 2015 and appropriation year (AY) 2015, based on existing FY14 and AY14 profiles.
For more information, see USAS Profile Rollover (FPP Q.007).
To ensure correct year-end USAS balances for imprest, petty cash and travel advance accounts, agencies authorized to maintain these accounts are asked to certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree.
Only cash accounts with balances created from funds in the State Treasury are subject to this requirement.
The certification is due July 9. All corrections must be entered into USAS by July 30.
See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP 045) for additional information, including instructions for requesting access and completing the forms.
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter.
The hotel occupancy tax refund for March through May will be available on the DAFR8190 and DAFR8200 reports on June 9.
For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006).