Appendix H: Glossary of Terms

ASP

Application Service Provider. A business that provides computer-based services to customers over a network.

CAPPS

Centralized Accounting and Payroll/Personnel System. The new PeopleSoftbased ERP system currently implemented at DIR, CTS, CPA and TDI (Financials) and the five HHS agencies (HR/Payroll). This single, integrated, real-time system of record will be deployed to all state agencies over the next several years, replacing seven CPA legacy systems: HRIS, ISAS, SPA, SPRS, TINS, USAS and USPS.

Conversion

The process of changing computer data from one format to another.

CPA

Texas Comptroller of Public Accounts.

CTIC Project

CPA/TDI Implementation of CAPPS. The project to implement CAPPS Financials at the Texas Comptroller of Public Accounts (CPA) and Texas Department of Insurance (TDI).

Customization

A change to a PeopleSoft software object; or to a report, interface, conversion, enhancement or workflow.

Data Warehouse

An aggregate database containing a near-real-time and nightly snapshot of data optimized for searching and reporting information. This centralized database to be administered by CPA will work seamlessly with CAPPS Financials and HR/Payroll platforms. With a statewide CAPPS, all agencies will feed data into this central repository which will allows for the retirement of CPA’s seven internal legacy systems (see Appendix G: Legacy Systems for more).

ERP

Enterprise Resource Planning. Consolidates all aspects of a business within a common system — accounting, payroll, human resources (HR), inventory, fleet management and more. Information is entered once and then carried over to all other functions. CAPPS is the statewide ERP solution for Texas for financial and HR/payroll information.

Go-Forward Strategy

A strategy that builds in flexibility for all state agencies to implement CAPPS and achieves the goal of a statewide ERP solution for Texas. The strategy is comprised of two agency implementation models — Statewide ERP Platform and Hub. Both options feed data into a centralized Data Warehouse administered by CPA.

HRIS

Human Resources Information System (see Appendix G: Legacy Systems for more).

Hub

One of two options of the Go-Forward Strategy for agencies to implement CAPPS. Generally for large, complex agencies like TxDOT or HHS. Hub agencies receive a copy of the CAPPS baseline (Core Modules) for their ERP system. See Statewide ERP Platform in this Glossary for details on the other option. Both options feed data to a centralized Data Warehouse (and USAS and SPRS until they are retired).

Interface

Point of communication between two or more processes or systems.

ISAS

Integrated Statewide Administrative System. The first of seven CPA internal legacy systems to be retired as a result of implementing CAPPS. (See Appendix G: Legacy Systems for more.)

ProjectONE

The “Our New Enterprise” project group led by CPA and charged with implementing a statewide ERP solution for the state of Texas (CAPPS) over the next several years.

Requirement

The business need for specific system functionality.

SPA

State Property Accounting System. (See Appendix G: Legacy Systems for more.)

SPRS

Standardized Payroll/Personnel Reporting System. (See Appendix G: Legacy Systems for more.)

Statewide ERP Platform

One of two options of the Go-Forward Strategy for agencies to implement CAPPS. Generally for smaller, less complex agencies like TDI and DIR, Statewide ERP Platform agencies operate on the centralized system (CAPPS) operated by the Comptroller’s Application Service Provider (ASP). See Hub in this Glossary for details on the other option. Both options feed data to a centralized Data Warehouse (and to USAS and SPRS until they are retired).

TINS

Texas Identification Number System. (See Appendix G: Legacy Systems for more.)

USAS

Uniform Statewide Accounting System. (See Appendix G: Legacy Systems for more.)

USPS

Uniform Statewide Payroll/Personnel System. (See Appendix G: Legacy Systems for more.)

Workflow

Sequence of connected steps designed to complete a given process and ensure the consistent handling of that process.