Executive Summary

Costs, Savings and Funding Requests

The project implementation expenditures incurred to date for CAPPS Financials at DIR, CTTS, CPA and TDI are $28,926,343.

The project implementation expenditures incurred to date for CAPPS HR/Payroll at the HHS agencies (HHSC, DADS, DARS, DFPS and DSHS) are $29,360,505.

The total maintenance and support services costs for the current CAPPS agencies for fiscal 2012 and fiscal 2013, including CPA Application Service Provider (ASP) hosting and license maintenance, are $9,605,732 and $17,650,048, respectively. Costs for fiscal 2013 increased from fiscal 2012 due to the HHS implementation in fiscal 2013 (November 2012), resulting in additional ASP maintenance and support services costs to serve the five HHS agencies.

The projected total maintenance and support services costs for CAPPS agencies for fiscal 2014 and fiscal 2015, including CPA Application Service Provider (ASP) hosting and license maintenance, are $17,610,349 and $13,089,401, respectively. Fiscal 2014 costs will approximately equal those for fiscal 2013. In fiscal 2015, HHS will become a “Hub” agency. As such, they will begin sharing the costs of support and maintenance with CPA, thus reducing the projected total CAPPS ASP maintenance and support services costs for fiscal 2015 to $13,089,401.

Statewide ERP savings have already been realized at DIR and CPA through agency efficiencies and the application of strategic sourcing using ERP system data. In the October 2012 Post-Implementation Review of Business Outcomes for Statewide Enterprise Resource Planning Project – Financials Report, DIR forecasted an annual savings of $118,375 to be realized through improved workflow, business processes and reporting made possible by CAPPS.

As the seven CPA legacy systems continue to be retired, CAPPS will be in place to offer better technology and data for the same operational costs. This increase in system value, coupled with a zero increase in system operational costs, translates as savings for the state.

With the suite of CAPPS Financials and HR/Payroll Core Modules now implemented, the following CAPPS project funding requests have been submitted for the fiscal 2014-15 biennium: