Executive Summary

Accomplishments

With CAPPS live at nine state agencies, Texas is on its way to providing a statewide ERP solution for financial and HR/payroll administration. A statewide CAPPS gives state decision makers a single source for reliable, real-time information that can be compared across participating agencies and provides transparency and better information for strategic sourcing and statewide procurement. These benefits will grow as agencies adopt and implement CAPPS.

CAPPS Financials has been implemented at four Texas state agencies, laying the foundation for the state’s Financial ERP effort. Those agencies include the Department of Information Resources (DIR), Central Texas Turnpike System (CTTS) — an enterprise fund of the Texas Department of Transportation (TxDOT), Texas Comptroller of Public Accounts (CPA) and the Texas Department of Insurance (TDI).

CAPPS Financials was implemented at DIR on Sept. 1, 2011. The implementation allowed DIR to eliminate databases with redundant information and helped support the agency’s cost-reduction efforts. CAPPS improved system data management, enhanced data integrity and, for the first time, allowed reporting that interfaces between the agency’s databases.

CAPPS Financials was implemented at CTTS on Sept. 1, 2011. CTTS now has a system that is dependable, manageable, integrated and regularly maintained, preparing the way for full TxDOT implementation in the next phase of CAPPS deployment.

CAPPS Financials was implemented at CPA and TDI on July 2, 2012. To prepare for this implementation, ProjectONE’s CPA/TDI Implementation on CAPPS (CTIC) project team further refined CAPPS Financials, including expanding the security structure segregating agency data. This refinement resulted in the current robust platform ready for deployment across all state agencies.

In preparation for the launch of CAPPS Financials, the Integrated Statewide Administrative System (ISAS) previously used by CPA and TDI became the first of seven CPA legacy systems to be retired as a result of implementing CAPPS. The seven legacy systems are:

• Human Resource Information System (HRIS)
• Integrated Statewide Administrative System (ISAS)
• State Property Accounting (SPA)
• Standardized Payroll/Personnel Reporting System (SPRS)
• Texas Identification Number System (TINS)
• Uniform Statewide Accounting System (USAS)
• Uniform Statewide Payroll/Personnel System (USPS)

The five Health and Human Services (HHS) agencies retired their legacy accessHR system and converted to CAPPS HR/Payroll on Nov. 8, 2012. The five Health and Human Services agencies are the Health and Human Services Commission (HHSC), Department of Aging and Disability Services (DADS), Department of Assistive and Rehabilitative Services (DARS), Department of Family and Protective Services (DFPS) and Department of State Health Services (DSHS).

CAPPS HR/Payroll at the HHS agencies integrates human resources and employee timekeeping activities with payroll processing. It also eliminates obsolete business processes while improving accuracy of reported human resources data and payments to employees. Additionally, it serves as the baseline application that will allow deployment of this CAPPS component at all state agencies.